Preproposal Conference

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Preproposal Conference

• W912JD-08-R-0001
• REPLACE AIRCRAFT PARKING APRON PHASES 1 AND 2

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CONSTRUCT THIS PROJECT AT Bangor ANG Base,
Bangor ME

• PRE-PROPOSAL CONFERENCE January 15 January 30,
  2008
• USPFO FOR MAINE
• AUGUSTA, MAINE

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INTRODUCTION

• MAJ ROBERT CROWLEY Contracting Officer
• SGM STEPHEN MOODY Contract Specialist
• MR. ROBERT BUSCH Contract Support
• LTC DAVID VASHON Base Civil Engineer
• CPT PHILIP WINCHESTER Deputy BCE
• MR. GLEN TOMPKINS Construction Inspector

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SYNOPSIS

• Remove and replace an existing Aircraft Apron,
  Taxi-lane and Refueling Hydrant System
• Magnitude- 10 M to 25 M
• A Firm-fixed Price Contract Will Be Awarded.
• Award Will Be Unrestricted

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SYNOPSIS

• Notice Of Price Evaluation Preference For HUBZone
  Small Business Concerns Is Applicable
• The Contract Will Be Awarded Using Best Value
  Selection Procedures
• Evaluation Factors Price, Past Performance
  Technical

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SOLICITATION, PLANS SPECIFICATIONS

• On The Web
• http//www.nationalguardcontracting.org/Ebs/Advert
  isedSolicitations.asp
• Solicitation
• Exhibits
• Plans Specifications
• Questions Answers Document
• Amendments
• Check Regularly Refresh Web Page

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Invitation For Bid vs.Request For Proposal

• IFB
• Open Process
• Public Bid Opening
• Abstract Releasable
• No Discussions
• Only Price Considered
• No Revisions
• Additive Bid Items (ABI)
• Award to Lowest Responsive/Responsible Bidder

• RFP
• Closed Process
• No Public Opening
• Limited Info at Award
• Discussions Allowable
• Past Performance and Other Factors Considered
  With Price
• Revisions Possible
• Options-No ABIs
• Award Based on Best Value not a fast process-

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CONTRACT PERIOD
Construction Period Is 180 Calendar Days After
Receiving The Notice To Proceed
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DISCLAIMER The following is a brief
overview of the proposal requirements

• Offerors Are Strongly Cautioned To Carefully
  Read The Requirements Of The Solicitation And
  Comply Accordingly

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Important Reminder

• The Government Intends To Award Without
  Discussion And There May Not Be A Chance For
  Discussions, Corrections, Or Revised Proposals

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WHAT YOU MUST SUBMIT

• Section 00110 Of The RFP Details The Required
  Information And Format For The Proposal
• 2 Binders Are Required
• Binder 1 includes VOL 1 Price Proposal, pro
  forma documents SB SubcontractingPlan
• Binder 2 includes VOL 2 Past/Present
  Performance VOL 3 -Technical

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Volume 1- Price/Cost

• Offeror portion of SF1442
• Section 00010 Pricing Info
• Section 00600 Representations and
  Certifications (RC)
• Complete RCs in ORCA on the web
• Complete and Return DoD RCs in Section 0600
• Complete Include Supplemental Information Form
• Subcontracting Plan if required (large business
  only)

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Volume 2 Past Performance NO PRICES/COST IN THIS
VOLUME

• Exhibit A- Part 1- Performance Relevancy
  Questionnaires Use Exhibit Format!
• Complete 5 For Relevant Contracts Completed Or
  Substantially Completed In The Last Five Years
• Exhibit A-Part 2 Complete One (1)
• Send Evaluation Questionnaires (Exhibit C) For
  The Exhibit A Projects
• Do This Early Must Be to KO NLT Closing Date

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Volume 2 Past Performance Continued

• If You Do Not Have Relevant Past Performance And
  Are Using Experience Of Key Personnel,
  Predecessor Companies Or Subcontractors To Obtain
  This Ensure You Clearly State This In The
  Proposal
• To Be Considered Subcontractor Must Complete a
  Consent Form - Exhibit B

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Volume 3 - Technical

• Design mix test results
• Passing results required for both tests for both
  coarse aggregates and fine aggregates in order to
  be considered
• Contract Schedule
• Remember to include both CPM schedule and
  narrative

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Proposal Due Dates

• Proposal Due 1300 Hours (100 P.M.), on 25
  February 2008
• Proposal Must Be Signed By Officer Of Your
  Company
• No Facsimile Or Electronic Offers
• Reference Questionnaires (Exhibit C) Are Also Due
  By This Time And Date
• Send Reference Questionnaires Out As Soon As
  Possible
• References Return directly to KO Via Mail, Fax Or
  E-mail

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Exhibits

• Exhibit A - Performance Relevancy Questionnaire
• A Part 1 (5), A Part 2 (1)
• Exhibit B - Subcontractor/Team Key Personnel
  Information and Consent Form- if applicable
• Exhibit C - Past Performance Letter and
  Questionnaire (Send out to References)

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Exhibits

• Exhibit D Reserved
• Exhibit E - Proposal Volume Contents Aid
• Exhibit F - Proposal Inquiry Form

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Proposal Evaluation

• Process Is Detailed In RFP Section 00120
• Carefully Review Section 00120 When Preparing
  Proposal
• Comply With Section 00100 And 00110 Requirements
• Failure To Furnish A Complete Proposal May Result
  In Elimination From Consideration

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Best Value
Best Value Is Defined As An Award Based On The
Greatest Overall Benefit In Response To The
Requirement. Award Is Based On Price And Other
Non-cost Related Factors.
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Award

• The Contractor Whose Proposal Provides
• The Best Value To The Government
• Past Performance and Technical Considerations,
  when combined, are approximately equal to price
• The Best Value May Not Be The Lowest
• Price

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Important Reminders

• Submit A Complete Proposal In Accordance With
  Instructions Use Formats Provided
• Award Without Discussions Is Intended, You May
  Not Have An Opportunity To Correct Or Revise
  Proposal

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Important Reminders

• When Using A Subcontractor To Obtain/Enhance
  Relevancy Provide Subcontractor/Team Key
  Personnel Information and Consent Form, Exhibit
  B, Or The Information Will Not Be Considered
• Award In This Process Does Not Necessarily Mean
  The Lowest Price Wins

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How Questions Will Be Handled

• Questions Must Be Submitted On Exhibit F Via
  Email To stephen.e.moody_at_us.army.mil and
  robert.busch_at_mebngr.ang.af.mil (BOTH)
• Submit Questions NLT COB 7 calendar days prior to
  closing date
• Questions received after that time may be held
  and addressed after RFP closing with those
  Offerors determined to be in the competitive
  range if discussions are deemed necessary
• Do Not Call Technical Personnel Or AE- This Will
  Delay Getting An Answer

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Answers To Questions

• All Questions, On A Non-Attribution Basis, And
  The Answers Will Be Posted To The Web Site
• http//www.nationalguardcontracting.org/Ebs/Adver
  tisedSolicitations.asp
• If Necessary Addendums, Issued By An Amendment,
  Will Also Be Posted
• Check Web Site Regularly And Dont Forget To
  Refresh Web Page

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Helpful Websites

• http//www.nationalguardcontracting.org/
• www.ccr.gov/
• https//www.fedteds.gov/
• http//orca.bpn.gov/
• http//www.gpo.gov/davisbacon/all states.html

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Questions

• Break Follows This Briefing