NCLB Update

1
NCLB Update

• April, 2006
• Marilyn Peterson, Federal Programs Administrator

2
Agenda

• Allocations for 2006-07
• NCLB Consolidated Application for 2006-07
• Grants Management System
• REAP SRSA Grants
• Adequate Yearly Progress 2005-06 Results
• ARMS Grants

3
Allocations for 2006-07

• National Budget Cuts impact
• Title II, Part D Technology (50)
• Title IV Safe and Drug Free (24)
• Title V Innovative Programs (50)
• Title I Educationally Disadvantaged (2) but
  offset by a reallocation of almost equal amount
• Titles II, Part A and III 1
• New census data will affect allocations

4
Estimating 2006-07 Allocations

• Take the 2005-06 allocation and reduce it by
  these cuts
• Aggregate the allocations from all merging
  districts, if applicable
• 2005-06 allocations are still available as .pdf
  files on the NDE homepage at http//www.nde.state
  .ne.us/federalprograms/index.htm

5
NEW Requirement

• If receiving an allocation of less than 500 for
• Title II, Part D Technology (required)
• Title IV Safe and Drug Free (required)
• Title V Innovative Programs (optional)
• Must join a consortia or use REAP-FLEX or Section
  6123 transfer

6
NCLB 2006-07 Application

• May 1 ESU list of member districts for
  consortia due
• May 15 tentative date for opening
• July 1 due date for 2006-07 Application
• July 1 - Districts submit signed Nonpublic
  Participation Forms
• Must consult with nonpublic schools in your
  district before joining a consortia or using
  REAP-FLEX or Section 6123 to transfer funds

7
Due Dates

• Opening date is tentative depends on when we
  receive allocations from USDE
• Applications must be received by the due date
  announced or funds will be reclaimed by the
  Department
• 30 day extensions will be allowed
• Submit a request in writing (email will work)
  from the authorized representative

8
NCLB Consolidated Application

• No major changes for the 2006-07
• Reminders
• Use the Reviewer Checklist to ensure that
  application is complete before submitting
• Watch for approval email messages or returned
  for changes messages
• Funds cannot be spent until approved except for
  continuing costs like salaries!

9
GMS Training

• Arranging polycom or distance learning sessions
  on the grants management system (GMS)
• During May and June
• Training will include both program and payments
  component of the GMS

10
2005-06 NCLB Consolidated

• Closeout of 2005-06
• Claim funds when spent if all funds have been
  spent in a program, select Final Reimbursement
  Request
• If district is merging for next year, please
  submit a Final Reimbursement Request before
  June 15th
• Close-out programs by August 31 (Title I and
  Title IV may need to submit by Sept. 30 to reduce
  carryover)

11
2005-06 Amendments

• If close-out of 2004-05 produced carryover, these
  must be amended into the 2005-06 application NOW
• Create an amendment and add the carryover funds
  to the budgets for each applicable program
• Must also amend if changing program or wanting to
  spend funds in different object codes than what
  was approved

12
Payment System

• Scheduled payments
• Object Codes 100 and 200
• Monthly payments on a regular schedule
• Auto-payment
• Submit claims without supporting documentation
  until reaching a threshold of 75 (this year
  only) or March 31st whichever comes first
• Supporting documentation at the vendor level

13
Payments and Reporting

• If you have received any payment from the 2005-06
  application without submitting documentation
  (scheduled or auto-payments)
• Supporting documentation must be submitted now OR
• All payments will be turned off for your
  application on May 1, 2006

14
Submitting Documentation?
15
Auto-payment?
16
Grants Management System

• NCLB Consolidated Application 2004
• Title I Accountability Grants - 2004
• Perkins formula grants 2005
• Perkins competitive grants 2006
• Early Childhood grants 2006
• Special Education grants next year
• Other grant applications will be added

17
Financial Information

• Revised State and Federal Grant Management
  Requirements and Guidance
• Added information on major programs of the
  Department
• Procurement (contracting) and other requirements
• Nonpublic Participation
• http//www.nde.state.ne.us/gms2/index.htm

18
Fiscal Monitoring

• USDE has added a strong emphasis on fiscal
  monitoring of federal grants
• Fiscal staff from USDE visiting States to monitor
  district use of federal funds
• Contracting and all procurement procedures
• Equipment inventory and labeling
• Time and effort logs for all staff funded from
  more than one source
• Appropriate invoices and coding

19
Title III Language Acquisition

• Report English Language Learner students enrolled
  as of March 1
• Counts due April 15 (very important!)
• Allocations for two grants
• LEP Limited English Proficient (must have an
  allocation of 10,000 or join a consortium)
• IA Immigrant Aid (must have an allocation of
  5,000 or join a consortium)

20
Title II-D Competitive Grants

• Change --
• 50 of allocation State receives (approximately
  600,000 for 2006-07)
• Only an ESU or a consortia of ESU may apply plus
  Omaha and Lincoln (in lieu of their ESU)
• Must include and identify high need districts in
  application

21
LB 126 Questions

• Assets and liabilities of a dissolved district
  are moved to the receiving district
• Audit conducted in 2006-07 will include both the
  receiving district and the districts that merged
  with it
• Checklist for LB 126 at http//ess.nde.state.ne.u
  s/OrgServices/Reorganization/LB126.htm

22
Title I and LB 126

• Student Eligibility
• Must have consistent process for identifying
  eligible students in all buildings in the
  district
• Eligible Schools
• Under 1,000 enrollment, district can decide which
  buildings to serve
• 1,000 and over must do target area selection
  and include all buildings in the district
• If 1,000 or more, must provide services in any
  building with 75 poverty

23
REAP SRSA for 2006-07

• April eligible list posted
• June 1 applications due
• July 1 proposed date for grant allocations
• September 30, 2006 must have drawn-down all
  funds awarded July of 2004 for the 2004-05 school
  year

24
REAP and Merged Districts

• REAP funds remaining as of June 15th are assets
  and moved to the receiving district if district
  is dissolved
• If receiving district is not eligible for a REAP
  grant they can still use the funds but will need
  to contact the U. S. Department of Education for
  a special number to draw-down the funds

25
REAP New for 2006-07

• Accountability
• Applies to districts receiving REAP grants for
  three years USDE will provide list
• Districts didnt make AYP in 2004-05 must use
  REAP funds for school improvement activities as
  defined in a district improvement plan
• If a district has no groups of 30, the district
  makes AYP by having a Good, Very Good or
  Exemplary in all STARS ratings

26
REAP Application

• Eligible district list posted in April
• Only districts that never had a REAP grant must
  apply by June 1
• NEW districts under LB 126 need a new NCES LEA ID
  CODE and may need a new DUNS number
• USDE will provide the new NCES number
• Receiving districts do not need new Tax
  Identification Number (TIN)

27
REAP Eligible

• Average Daily Attendance (ADA) of 600 or less
• Census Locale Code of 7 or 8
• Using updated census locale codes
• Grant - 20,000 for first 50 students ADA plus
  100 for each additional student up to a maximum
  of 60,000 less amount received in prior year for
  Titles II-A, II-D, IV and V

28
NCLB Accountability

• Adequate Yearly Progress (AYP) - NEW
• 10-day window (period for checking your data and
  reviewing the AYP decisions made)
• Open August 1, 2006 (change from October)
• Time for Title I districts and schools to notify
  parents and other program requirements before the
  start of the school year
• Date for release to general public not yet set
  probably mid-October

29
New AYP Reporting for 2005-06

• Reporting grades 3 through 8 and grade 11
• Reporting opens on April 14, 2006
• Revised AYP guidance sent with Reporting Guidance
  for STARS
• Also see STARS UPDATE 20

30
AYP and School Improvement

• NCLB requires consecutive years of progress
  (making AYP) in identification of schools and
  districts to be in need of improvement
• Schools start consecutive years anew if
• Configuration of grades changes by two or more
  grades, or
• Enrollment of school changes by 60 or more.
• Districts start consecutive years anew if
• Configuration of grades changes by two or more
  grades

31
Reporting to Parents

• All Title I districts must report
• student progress on standards to the parents of
  participants all students in schoolwide
  projects
• School and district performance to parents and
  communities including AYP status and
  disaggregated results
• Can use links to the State of the Schools Report
  on the NDE homepage

32
ARMS Grants

• Assessment and Reporting Management System Grants
• Guidance on the grants and allocations for the
  2006-07 school year will be posted on the NDE
  homepage early in May
• Allocations will be about half of the per pupil
  amount for 2005-06
• There will be no option to carryover funds from
  the 2006-07 allocations

33
2005-06 ARMS Grants

• Grants should be coded in district budgets in
  account code 4971
• Reimbursement use NDE 28-003 (see GAN)
• Can submit when all funds have been expended or
  after August 31
• Carryover funds, if any, will need to be approved
  and the 2006-07 budget amended amendments due
  Dec. 1

34
ARMS Applications

• If application was submitted in March to use the
  2005-06 funds, submit
• Cover page signed by authorized representative
• Budget with 2006-07 allocation (do not include
  any estimate of carryover funds)
• Questions 3, 4 and 5
• New profile only if changed from previous
  submission

35
Reserved ARMS Allocations

• Allocations from 2005-06 need to be added to the
  allocation for 2006-07 in the budgets due July 1
• Applications for districts that reserved funds
• New signed cover page
• Budget for both allocations
• Questions 3, 4 and 5 (only need to resubmit
  profile if it has changed since original)

36
Title I 101

• Basic review of Title I requirements
• For program directors and teachers
• See information sent with the Annual
  Participation Report (due June 30) to register
• June 2 Omaha
• June 6 North Platte