MARC Cataloging

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MARC Cataloging

• Libraries catalog all types of material
• Books
• Gifts
• DVDs
• CDs
• Cassettes
• Kits
• Magazines

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Where can we get our records?

• Library of Congress
• OhioLink
• Prospector
• Amicus
• FirstSearch
• Libraries throughout Colorado through Colorado
  Virtual Library

3
How do we get our records?

• Directly from the source
• Z39.50 protocol
• Copy cataloging
• Original cataloging
• Most school libraries do very little original
  cataloging.

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The MARC record

• A MARC record is
• MAchine- Readable- Cataloging
• record

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AACR2 Rules of access

• Main entry and added entries AACR2
  Anglo-American Cataloguing Rules, 2nd ed. Are the
  rules for determining "access points" to the
  record ("main entry" and "other added entries"),
  and the form these access points should take.
• Retrieval points in the library catalog is where
  patrons should be able to look up an item such as
  by author, title, series, subject.

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Why AACR2?

• AACR2 is used to answer important questions such
  as
• Should there be entries (or an access point) in
  the catalog for more than one author or more than
  one title?
• Should the title of the series be an access
  point?
• How should the author's name be written?
• Is this a "title main entry" item (no author)?

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Types of cataloging recordsThere are three main
types of records

• I. Bibliographic record
• Provide descriptions about a book,
• serial,
• sound recording,
• video recording and other types of materials

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MARC 21 Authority Records

• II. Authority records
• a standardized form of names for people,
  corporate bodies such as businesses,
  institutions, meeting, titles and subjects
• Authority records
• Exist to give control and consistency to library
  catalogs

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MARC21 Holdings Records

• III. Holdings records
• Provide holdings information about individual
  items
• Contain barcode numbers
• Call numbers
• Volume/part/year information
• Notes
• There is one holdings record for each copy or
  volume of an item that a library has

• Anne Slane, a cataloger for Worthington (Ohio)
  Libraries, entered holdings information for the
  book The Monkees The Day-By-Day Story of the 60s
  Pop Sensation, becoming the one billionth holding
  record in the WorldCat database.

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Quality Control If you dont have time to do
it right the first
time, you must have time to do it over
again---Anonymous

• No matter where your records come from, ensure
  that
• Your records are as complete as possible
• Your records are as accurate as possible
• Your records, both imported and existing are
  coded correctly

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The Last Word on Quality

• Invalid coding leads to an automated system that
  does not work as intended
• If you avoid proper MARC cataloging, your catalog
  will not function properly

• Bottom line
• Your catalog records should be accurate so that
  the library patrons can find, identify, select,
  and obtain access to a librarys materials
• (IFLA 2000)

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So thenWhat is cataloging

• Descriptive cataloging
• Describes the item by title, author (statement of
  responsibility, publication information also by
  giving the item access points

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Cataloging consists of

• Classification
• Giving the item a call number either a Dewey
  number (DDC) or a Library of Congress
  classification (LLC)

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Finally

• Subject analysis
• Assigning subjects is done with controlled
  vocabulary, we dont just make this stuff, up
  either by using Library of Congress subject
  headings (LCSH) Annotated Childrens, Sears, MESH
• Controlled vocabulary is a fancy way of saying
  that all libraries use certain terms consistently
  to describe the same concept or type of item
• The sources you use e.g. Sears, LC, MESH to
  obtain subject headings are often called thesauri

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Subject Headings

• Bibliographic records for each item can contain
  multiple subject headings, but can only have one
  call numberthat item can only be in one place on
  your shelf.
• Subject headings are located in the 6XX tag
• Subject headings look like this
• Magic Fiction. LC Heading
• Witches Fiction. LC Heading
• Dogs Juvenile Fiction. LC
  Childrens or Sears

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6XX TagSubjects

• The second indicator in the 6XX field designates
  the type of subject heading it is
• 0 Library of Congress adult heading
• 1 LC Annotated Card Program (childrens heading
• 2 National Library of Medicine (NLM)
• 3 National Agricultural Library (NAL0
• 4 Source not specified or local subject heading
• 5 Canadian subject heading (NLC)
• 6 Repertoire des vedettes-matiere (NLC)
• 7 Source is specified in 2 (usually a 655 tag)
• 8 Sears subject heading

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Cooking as a subject heading

• LCSH cookery
• 650 0 Cookery.
• AC cookery
• 650 1 Cookery.
• Sears cooking
• 650 8 Cooking.

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Authority Control

• You as the cataloger provide established headings
  as access points in the bibliographic record and
  links these headings to authority records that
  display in the OPAC in other words any author,
  title, subject or series you put in must link to
  a good authority record.

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Getting control

• Check all subject, author and series against the
  LOC headings on a regular basis
• Always use good cataloging standards (dont make
  it up!!)
• Do you have typos in your databasecorrect them!!
• Are authors of autobiographies also listed in the
  subject headings?

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Control

• Go to www.loc.gov/catdir/cpso/ and check any new
  or revised subject headings
• Do you have records without subject headings?
  Why? Add some.
• Watch initial articlesThe big blue whale should
  not have a coding of 0 but 4. These little
  things should be reviewed regularly

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And more control

• Make sure that the location of your material is
  correctall the time. If a book is in mending,
  make sure the catalog reflects that
• Do you have volunteers, students, parents that
  help in the library? Have them help perform
  shelf-reading. This will help you match what is
  on your shelf with what is in your catalog.

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Finally

• If you have other employees or volunteers, make
  sure everyone knows to report errors in the data
  to you or an appointed czar. Even patrons can be
  enlisted because they use the catalog frequently.

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References

• A see reference takes a searcher from an unused
  heading to a used heading. For example
• 100 1 aKing, Thomas,d1943-
  400 1 aKing, Thomas
  Hunt,d1943-
  500 1 w nnnca GoodWeather,
  Hartley,d1943-
• The 100 Tag is the Heading,
• The 400 Tag is the See Reference
• The 500 Tag is the See Also Reference

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See References

• Help the patron find a subject or a author even
  though they dont know the correct heading

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Cataloging

• We do various forms of cataloging
• Adding an item to an existing bib record, linking
  it to that record, and barcoding that item
• Copy cataloging
• Original cataloging

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Copy Cataloging

• Go to a good source either through Z39.50,
  FirstSearch, Library of Congress, CVL or another
  source you like
• Edit the item to fit your needs

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Original Cataloging

• When you create a bibliographic record on your
  very own from scratch or using a close-enough
  record from another source such as the CIP page
  (Cataloging in Publication)

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Cataloging in Publication

• Called CIP
• Not greatly reliable
• Done by publishers before the item is published
  so the information can change
• Subject heading are fairly reliable
• Call numbers can also be pretty good, but always
  check with another source, e.g. FirstSearch