Cataloging: Millennium Silver and Beyond

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Cataloging Millennium Silver and Beyond
Claudia Conrad Product Manager, Cataloging ALA
Annual 2004
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• Millennium Silver

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Millennium Silver Cataloging provides the
functionality formerly only in GuiCat and the
character-based system
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Authority ControlMARC SupportDiacritics
Special CharactersPower Tools
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Authority Control
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Headings Verification

• Verify entire record
• Verification code information
• Including appropriate messages for non-MARC21
  (i.e., UniMARC) records
• Internationalized
• Verify individual field (any indexed field, any
  record type)
• Easy way to use heading from selected authority
  or bib record
• Option to look at the full record from which the
  new heading is being taken

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Verify Headings
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Explain Verification Codes
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Verify Heading (Individual)
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Headings Reports

• Work interactively or print reports
• Show type of record and authority record field
  (e.g., 4xx) on Preceded by Followed by
  lines (First Time Use)
• Clear entries selectively
• Prompt to clear report(s) upon exiting the
  Headings Reports function
• Create review files of records in the reports
• More than one user at a time

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Headings Reports
Select report(s), date info limits (as desired)
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Headings Reports
Resizable columns
Type of record/field
Selective clearing
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LC Authority File on Inn-View

• Ability to search Library of Congress Authority
  File on Inn-View (optional product)
• From browse and from within headings verification
  process
• Import authority record
• Edit record before saving to local system
• Ability to specify type of saved record (name,
  subject, etc.)
• Overlay existing authority record
• Update bib automatically (from within headings
  verification process)

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INN-View Authority File
Available from Browse
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INN-View Authority File
Available via Verification
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INN-View Authority File
Update, Save or Both
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MARC Support
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MARC Validation and Information

• Validation errors display automatically, using
  Invalid Text color set in logins preferences
• Validation may be turned off in logins
  preferences
• Navigable MARC Information for all
  variable-length fields
• MARC Information is searchable
• Correct function to put valid tagging in record

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MARC Validation
Tags, indicators, subfields
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MARC Information
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MARC Leader

• Store MARC Leader on Bibliographic, Authority and
  Holdings records
• Edit as a special field Record status, Type of
  record, Encoding level, etc. (Millennium only)
• Certain elements protected from editing Record
  length, Base address, Entry map, etc.
• Eliminate the requirement to append leader bytes
  to 008 field
• Search on Leader values in Create Lists
• Existing records Leader will be constructed when
  needed, saved with your changes
• Loaded records will retain leader

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MARC Leader
Standard 008
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Leader is expandable
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Holdings Records for Monographic Material

• Ability to add, change and delete holdings
  records for monographic material (c records)
• Items linked to both bib and holdings records
• Improved look-up hierarchy for call numbers and
  locations (with or without holdings record)
• WebOPAC will show holdings records in the
  attached records box, which will be linked to a
  display of attached items
• Holdings records will be optional (by system and
  by record)

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Why use Holdings Records for Monographic Material?

• Desire to use the MARC21 format to its fullest,
  including the MFHD (MARC Format for Holdings
  Data)
• Display advantages in the WebOPAC
• Improved organization of multiple item records on
  a single bib record
• Multipart item holdings (e.g., encyclopedias)
• Multiple locations with multiple items

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Monographic Material

• Holdings record Leader/06 Type of record
• u - Unknown
• v - Multipart item holdings
• x - Single-part item holdings
• y - Serial item holdings

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Basic MARC tags

• 852 Location, call number
• 876 Items (Basic bibliographic unit)
• 877 Items (Supplementary Material)
• 878 Items (Indexes)
• Optionally
• 85X/86X pairs Summary holdings statement

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Holdings Record, Monograph
Item information
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Holdings Records in WebOPAC
Click through to items
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Items attached to holdings record
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Diacritics Special Characters
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Input and Storage

• Insert special characters diacritics via a
  pop-up character map window
• Character map organizes characters by MARC21
  Character Set and each Unicode category
• Option to store data in Unicode

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Character Map
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Use the character map on any screen
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Default Chart
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Chinese Romanization

• Automatic creation of 880 fields or additional
  corresponding subfields (Chinese MARC) on Chinese
  language bibliographic records
• Removal of Romanization data
• Paired display

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Romanization options Create 880s Delete
880s Flip 880s Show paired display
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After Romanization
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Paired display
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Power Tools
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Millennium Template Maintenance

• Add, change and delete new record templates
  (authorized users) via Admin ? Settings
• Ability to store variable-length fields values in
  templates
• Accounting/Serial unit-aware fund vendor
  defaults OK
• Copy a template
• Save record as a template
• Character-based templates will be copied for
  Millennium modules during upgrade to Silver
• Limit on number of templates has been removed
• Import GuiCat templates

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Millennium Template Maintenance (in all modules)
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Millennium Templates
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Z39.50 Power Tools

• Broadcast searches Show the source of each
  record on browse displays and when viewing an
  individual record
• Allow user to see the fields that the load table
  would strip out (user definable color)
• Overlay existing record
• View existing record before overlay
• Update OCLC holdings via z39.50
• Duplicate checking of records
• Authority records
• Display type (author, subject or title), can
  change when saving
• Display thesaurus (008/11) of subject

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Z39.50 Broadcast
Record source in browse and in title bar
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Z39.50
Record source in browse and in title bar
Shows fields not in load table
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Z39.50 Overlay Options

• Three methods possible
• Select from a list of open bibs (when in
  multi-window mode)
• Automatic overlay based on load table match point
• Browse to find record to be overlaid
• View record about to be overlaid before saving
  and making final

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Z39.50 Overlay
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Z39.50 Overlay View Existing Record
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Data Exchange

• Millennium equivalent to the Read/Write MARC
  records functionality from the character-based
  system
• FTP, preprocessing, loading all types of records
• View MARC files and error logs
• Millennium menus based on those used in the
  character-based system on your server
• Browse for file on client workstation (without it
  being set up as an FTP server)
• Create review files of loaded records
• Related function Export individual records to a
  file on the client workstation

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Get Files
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Loading Records
Scrolling report is printable
Data Exchange
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Viewing files and logs
View MARC files
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View MARC files
Count MARC tags
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View MARC files
Search in file
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Authority ControlMARC SupportDiacritics
Special CharactersPower Tools
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• Millennium Cataloging 2005

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Millennium Cataloging 2005

• Planned for Millennium Cataloging 2005
• FRBR tools to enable catalogers to enable FRBR
  WebOPAC display
• Ability to set up automatic loading and output of
  records
• Input of records via a web-based editor
• Global Update enhancements
• Add data to beginning or ending of field
• Copy fields
• Headings Reports enhancement
• Dont report as blind if heading exists in a bib
  with a subdivision

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Thank you!

• Claudia Conrad
• Product Manager, Cataloging