ProblemSolving with MARC 21

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Problem-Solving with MARC 21

• 2004 NW ILL Resource Sharing Conference
• Portland, OR
• Margi Mann
• OCLC Western Service Center

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Topical Outline

• Warm Up Review of case scenarios for difficult
  bibliographic items
• Group Problem Solving Your bibliographic
  challenges and nightmares
• Group Discussion Trends for MARC ILL??

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Review of Common Case Scenarios

• Multiple Formats
• Simple Serial Citation
• Almanacs, Monographic Series, and Cumulations
• Supplements Indexes
• Same Title / Different Serial
• Phantom Authors and Phantom Titles

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Case Scenario Multiple Formats

• Dark Star Safari by Paul Theroux

First ChallengeA WorldCat search finds 10
records
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(No Transcript)
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Reasons for Multiple Records

• Different editions
• Translations
• Different physical forms (microform, hard copy,
  photocopy)
• Different formats (sound recordings, video, etc.)

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Reasons for Paul Therouxs Multiple Records

• Editions
• Translations
• Formats

• 7 books in English
• 4 British editions
• 1 Canadian edition
• 2 American editions
• 3 sound recordings

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In the Case of Multiple Monographic Records

• Match the author, title, date, edition to your
  citation
• Check for microfiche, microform, etc.
• Check the format
• Choose the DLC, PCC, or National Library
  Cataloging record

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Common Elements to Look for in a MARC Record

• Format
• Sub-format (aka material designation)
• Dates
• Edition
• Place of Publication
• Language

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Format
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Other useful format information
Sub-format(Material Designation)
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Language
Date (book) orDates (serial)
Edition Place of Publication
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A Simple Serial Scenario (SSS)Process Begins
with a Citation

• Remembrance of Books Past Glimpses into
  Aliteracy by Mary A. Duchein
• In Reading Research Instruction (v 33 no
  1 pp 13-28 1993)

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First ChallengeA WorldCat search finds 4
records
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Reasons for Multiple Serial Records

• Same title / different serial
• Translations
• Different physical forms (microform, hard copy,
  photocopy)

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Reasons for Multiple Reading Research Records

• Physical forms

• 2 are microform
• 1 is electronic
• 1 is paper

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In the Case of Multiple Serial Records, Choose

• Paper format
• DLC, PCC, National Library Cataloging or record
  with 042 tag
• Beginning / Ending date of serial

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Common Elements to Look for in a MARC Serial
Record

• Format
• Sub-format (aka material designation)
• Beginning / Ending Dates
• 040 or 042 tags
• Edition
• Place of Publication
• Language

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Format
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Other useful format information
Sub-format(Material Designation)
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Beginning / Ending Dates
Other useful date information
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040 (has DLC code)
042 tag is present
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Help for Multiple Records / Multiple Formats
FRBR to the Rescue
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FRBR

• Functional Requirements for Bibliographic Records
• Brings versions of works together in a cluster
• Shows relationships of various kinds
• Enables users to navigate to their level of
  interest
• Enables more sophisticated displays of search
  results

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Where Is FRBR Most Useful?

• Literature classics
• Multiple formats
• Examples in WorldCat
• Stephen King
• Shakespeares Hamlet
• Rowling, J.K. (Harry Potter stories)

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The Case of the Split PersonalityAlmanacs,
Monographic Series, Cumulations
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Our Citation Reads

• The Ships Aircraft of the U.S. Fleet
• by Norman Polmar (13th edition)

This is a monographic series cataloged as both a
monograph and as a serialA WorldCat search
finds 40 records
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The Monograph Record
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The Serial Record
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The Case of the Erudite ImposterIncorrect
Bibliographic Citations Serial Linking Fields
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Our Citation Reads

• The Ships Aircraft of the U.S. Fleet
• by Norman Polmar (16th edition)

A WorldCat search finds no records for the 16th
edition
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(No Transcript)
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The Actual Title
16th edition is included in this title
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780 / 785 Linking FieldsThe Key to Serial Title
Changes

• 780 Former Title
• 785 Next Title

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More Linking FieldsThe Case of the Elusive
EelsSupplements and Indexes
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Supplements Indexes Can Be Either Independent
or Dependent

• Independent has its own MARC record
• Dependent Item is with the main
• title

Also Beware the English Language!
Index Medicus is a title that happens to have
the word Index in it, but is it really an Index
as we think of it?
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Our Citation Reads

• Variations in the Technical Standard for HDTV in
  the United States
• by Chris Keary
• In JEI, Journal of the Electronics Industry,
  (suppl. 1, 2000)

A WorldCat search finds a record for JEI,
Journal of the Electronics Industry
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(No Transcript)
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Title matches linked title in previous record
Dates match citation
Linking field confirms the relationship
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The Case of the Fraternal TwinsSame Title /
Different Serial
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Our Citation Reads

• Hells Bibliophiles The 5th Way of Looking at
  Aliteracy by John G. Ramsay
• Change (Jan-Feb. 2002)

A WorldCat search finds 3 serials with this title
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Is this Our Change?
Dates are incorrect
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Is this Our Change?
Dates indicate possible
Subject heading indicates maybe but unlikely
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Is This Our Change?
Dates indicate possible
Subject heading indicates highly likely
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The Case of the Phantom Author or the Phantom
Title
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Our Citation Reads

• Proceedings 2003 Joint Conference on Digital
  Libraries by CNI

A WorldCat search finds no items with this author
title combination
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An Authority File Search for CNI Reveals
Actual name of the conference
Conference name in the citation
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MARC Authority Record Tags

• 400

• Correct form of author or conference name
• Incorrect or variant forms of the author or
  conference name

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Author and Title now match
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Your Case Scenarios?
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Other Trends with MARC Records and ILL?
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Finis