Council Subgroup Reports 1

1
Summary Report of Council Activity
2
Council Members
Darlene Smith EIT Eunique Asso. Karen
Strauss ARS Trace/Gallaudet Harley Thomas USER
PVA Jack Corley Staff ATI Ed Reniker Staff GSA
Lee Bateman EIT Hewlett Packard Tim
Creagan USER SHHH Katie Haritos-Shea ARS
(independent) Chris Hofstader AT Freedom
Scientific Lee Holcomb GOVT NASA Larry
Israel AT ATIA Kousuke Ito EIT RICOH
Corp. Mary Beth Janes EIT Apple
Preety Kumar EIT Deque Systems Marti
McCuller USER Agassa Net Techs. Connie
O'Dea GOVT OSD Pentagon June Perritt EIT
IBM David Poehlman USER ACB Joy Relton EIT
AFB Paul Schroeder USER AFB Eugene
Seagriff EIT Panasonic
21
3
Council Subgroups

• Strategic Direction Subgroup
• Processes and Procedures Subgroup
• Project Interaction Subgroup
• Affinity Subgroup

4
Strategic Subgroup

• Executive Summary of Strategic Plan approved by
  Strategic Management Council
• Roles and Responsibilities approved by Strategic
  Management Council

5
Project Interaction Subgroup

• Proposal for project reporting approved by
  Strategic Management Council
• Subgroup is reviewing the initial project report
  and will supply feedback by the end of June

6
Affinity and Stakeholders Subgroup

• Approved the processes and procedures for
  establishing and maintaining affinity and
  stakeholder groups in the Accessibility Forum
• Approved the establishment of a new stakeholder
  group for the Services Industry
• Approved the establishment of an affinity group
  for Java

7
Processes and Procedures Subgroup

• Proposal for Processes and Procedures for the
  Council
• Forum Membership
• Voting by organization as adopted September
  2001
• Council Membership
• New Members on Council and Nominating Process
• Operational and Functional Issues
• Council Actions
• Miscellaneous

8
Council Membership

• Proposal specifies Council members at 20
• Composition is based on stakeholder affiliation
• 5 EIT (currently 8)
• 4 AT (currently 2)
• 4 Advocacy group (currently 5 )
• 4 Government (currently 2)
• 1 Services (currently 0 )
• 2 ARS (currently 2)
• Plus 2 Staff

9
Electing Council Members

• Council names Nominating committee
• Members selected from Council
• Achieve a balance and diversity among and within
  various stakeholder groups
• Subject to ratification by full Council
• Forum members may self-nominate
• Third party nominations not permitted without
  written consent of candidate

More
10
Electing Council Members

• Annual election Q4 each year
• One-year term, spanning the calendar year
• The Council may fill vacancies in its own ranks
  for the remainder of the vacated term

11
Operational and Functional Issues

• Chair and Vice-Chair
• Elected by the Council from its own ranks, and
  not a staff member Vice Chair also to serve as
  parliamentarian
• Voting Procedures
• Any resolution requires a majority of a Quorum (a
  majority of the whole number of seats currently
  filled on the Council)
• Absentee voting is permitted, but not proxy
  voting
• Staff will serve as Secretary for meetings

12
Council Actions

• Council acts through resolutions
• Resolutions arise primarily from Subgroups
• A single Council member may propose a resolution
• Any Forum Member may propose a resolution
• Agendized and Non-agendized Resolutions
• An Agendized resolution has been distributed to
  all members at least 5 days in advance of the
  Council meeting
• All other resolutions are deemed Non-Agendized
• Non-agendized items may be voted, tabled, or
  referred to subgroup by action of Chair

13
Miscellaneous

• General rules of conduct
• Roberts Rules of Order to govern unless
  specified differently in these Policies
• Other
• No formal Bylaws needed at this time
• A Council member missing, without prior written
  notice, 3 consecutive meetings or 3 out of any 6
  consecutive meetings will be contacted by staff
  and encouraged to resign if they are unable to
  make the necessary commitment to participate and
  contribute

14
Relationship between the Accessibility Forum and
the Council

• The Council is the governing body -- its
  decisions and actions on behalf of the Forum are
  final
• The Council may at any time consult the Forum for
  advisory opinions or to vote on a binding matter
• The Council will post to the Accessibility Forum
  web site all agendas and minutes