School Advisory Council Training Roles and Responsibilities

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School Advisory Council TrainingRoles and
Responsibilities

• Presented by
• the Department of Strategic Planning
• School Board of Broward County, Florida

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Workshop Objectives

• Participants will learn practical methods for
  leading and managing a successful School Advisory
  Council (SAC)
• Participants will gain an understanding of the
  laws and policies pertaining to SAC and SAC
  Bylaws
• Participants will identify the tools necessary
  for running an effective SAC meeting

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Sterling
Criteria
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School Improvement Process(Sterling Process)
Random Acts of Student Improvement
Aligned Acts of Student Improvement
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District Mission

• The School Board of Broward County, Florida is
  dedicated to meeting the educational needs of all
  students in a safe learning environment.

Strategic Plan Brochure
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The History of School Improvement and
Accountability
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Continuous Quality Improvement
1991 Floridas System of School Improvement and
Accountability

• 1995
• Add Accountability
• Critically Low List
• Florida Writes!

1996 Add Sunshine Standards, Frameworks, Goal 8
2000 F Schools Stability Factor FCAT NRT/FCAT
Writing
1999 Raising the Bar School Grades
1997 Add FCAT
2001 10th Grade FCAT Graduation Levels Set
2002 FCAT Grades 3-10 Annual Learning Gains New
Grade Formula
2003 Science Baseline AYP/NCLB Starts
2004 Levels Go Up Science Levels Set
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Florida Education Accountability System Purpose

• To improve student performance by defining what
  students must know
• To assess how well students have learned

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Floridas State Education Goals

• Highest Student Achievement
• Seamless articulation and maximum access
• Skilled workforce and economic development
• Quality efficient services

A
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Accountability Components

• Assessment
• FCAT Sunshine Standards
• FCAT NRT
• FCAT Writing
• FCAT Science

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School Performance Grades

• A Schools making excellent progress
• B Schools making above average progress
• C Schools making satisfactory progress
• D Schools making less than satisfactory
  progress
• F Schools failing to make adequate progress
• I Schools with inadequate FCAT participation
  (temporary grade)

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FCAT High School Graduation Requirement

• Regular Diploma Requires a Score of 300 on both
  FCAT Reading and Mathematics
• 10th Grade FCAT Scores Count with Additional
  Chances in 11th and 12th Grade
• As of 2004 the Score of 300 Will be the Bottom
  Score for Level 2 in Both Reading and Mathematics

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No Child Left BehindAnnual Yearly Progress (AYP)

• Schools receive a rating of Yes or No based on
• Disaggregated FCAT scores by ethnic and special
  subgroups (LEP, SWD, Econ. Disadv.)
• Percent at or above grade level in reading must
  be over 31
• Percent at or above grade level in math must be
  over 38
• Annual improvement in writing, graduation,
  reading, and math must also be demonstrated
• At least 95 of each subgroup must be tested

District report http//web.fldoe.org/NCLB
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The School Advisory Council
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SAC/SAF Comparison

SAC BOTH SAF
State Mandate Meet Jointly
2/yr District
Policy Members elected Chairpersons
attend AAC meetings
Membership Open to All Prepares SIP
Joint Training Initiates
Desirable Change Uses Accountability
Bylaws/Sunshine Law Focuses on
community Funds resources
Must post minutes Sends minutes and attendance
to Area Office Assists in budget
prep
Chairperson or designee is on SAC
Chairperson or designee is on SAF
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SBBC Policy 1403 1.3
Whos Job Is It?
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Changes in Policy 1403

• SAC Composition
• ESE and ESOL Representatives Must Be Parents
• Changes in SAC Composition During the Year Will
  Be Reflected in Minutes and Minutes Sent to Area
  Superintendent

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web/strategicplanning Go To SAC Info
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School Advisory Council Composition

• Must include
• The Principal
• The BTU Steward or Designee
• Teachers
• Educational Support Employees
• Students at the Secondary Level
• Parents (ESE and ESOL Representative)
• SAF Chairperson or Designee
• Community/Business Representatives
• Community School Rep (if applicable)
• Pre-Kindergarten Program Rep (if applicable)
• SBBC Policy 1403

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Remember

• A majority of the team (51) must not be
  employed at the school site.
• All memberships must reflect the ethnic diversity
  of the school.
• SBBC Policy 1403

Use your SIP Link to complete your report
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Roles and Responsibilities of SAC

• Develops schools vision or mission
• Uses state goals as guiding principles
• Establishes bylaws
• Examines data from a variety of sources
• Determines and prioritizes needs
• Assists in the implemen- tation of the current
  SIP
• Plans for distribution of recognition funds.

• Decides how to measure results
• Assists in preparation evaluation of the SIP
• Assists in preparing the schools annual budget
• Assists in recruiting SAC members
• Assists in deciding how to spend funds to meet
  objectives
• Revises the SIP

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SAC Bylaws

• Organization Rules
• Meeting Rules
• Membership Rules
• Procedure Rules
• Election Rules
• Standing Committees
• Officers
• Other

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The Sunshine Law and SACs

• Subject to the Government in the Sunshine Law
• Meetings open to the public
• Actions binding only if made in accordance with
  the Sunshine Law
• Reasonable notice of all meetings given
• Recorded minutes and open to inspection

• Meetings held in facility accessible to the
  public
• SACs should follow district guidelines
• Violations of the law are misdemeanors

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Go to web/strategicplanning SAC Info
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Bylaws

• District Standard Template
• Intranet at http//web/strategicplanning SAC Info
  button
• SAC must ratify revised bylaws
• Due November 21, 2003

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Bylaw Template in Helpful Hints
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SAC Bylaw Legislation(F.S. 1001.452)

• Quorum Must Be One Over 50 of the SAC Members
• Removal of SAC Member Because of Nonattendance
• Minutes Must Be Kept of All Meetings
• Three Day Prior Notice of all Meetings
• Meetings Must Be Scheduled to Encourage
  Participation of Parents and Community Members
• District Must Keep a File of All Bylaws

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The Team
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Teaming

• Group
• A collection of individuals who have something in
  common.
• Team
• A group of individuals with a high degree of
  interdependence focused on the achievement of a
  task.

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SAC Decision Making

• Assisting in Making Budgetary and Financial
  Decisions
• Setting Goals/Objectives for School Improvement
• Evaluation of School Improvement Plan

• Building Agendas
• Assisting in Making Staff Decisions
• Assigning Committee Work
• Selecting Problems to Address
• Assisting in Selection of Instructional Materials

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Before the Meeting

• Schedule the meeting date, time, place
• Advertise the meeting (multiple methods)
• Set the agenda and send to members
• Meet with principal to review agenda
• Contact committee chairpersons if reports are due
• Prepare handouts (agenda,
• reports, etc)

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Helpful Hints
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In the Meeting

• Start and end on time
• Get groups agreement to the agenda
• Use time limits to help keep meeting on track
• Alter the agenda as needed with groups agreement
• Follow the bylaws
• Seek consensus

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After the Meeting

• Use the agenda to help evaluate the meeting...How
  did things go?
• Number the charts and use the agenda to help
  compile the group memory
• Use the agenda to help plan the next meeting
  (i.e., unfinished business...old business)
• Send the minutes to the area director

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School Improvement Planning Cycle and the Plan
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The School Improvement Plan

• A Schools Strategic/Business Plan
• The SIP Includes
• Mission
• Customer Focus (Needs Assessment)
• Objectives (including Title I Requirements)
• Action Steps
• Student Activities/Staff Development Activities
• Budget Resources
• Title I Requirements
• Results
• Supplemental Plans (Discipline, Technology, etc)

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Planning Cycle (PDSA)
School Improvement Plan
Refine Revise Rewrite
Act
Plan
Here now!
Do
Study
Determine progress and Impact
Implementation
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• For Additional Information Contact the Department
  of Strategic Planning
• 954-712-1547

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