Department of Surgery Recruitment

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DEPARTMENT of SURGERY

• Department of Surgery Recruitment
• Faculty New Hire Guideline
• Divisional Responsibilities

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• This guideline is intended to assist divisional
  staff in the preparation
• of faculty interviews and new faculty
  orientation. The information is
• presented in the order that steps should be
  followed
• Divisional
• Interview Phase(s)
• Candidate is identified and scheduled for
  visit
• Airfare and hotel arrangements
• PR or Pcard to arrange
• Establish agenda for trip/visit
• Determine if rental car is required (must be
  approved in advance)

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DEPARTMENT of SURGERY

• Faculty Affairs (Lauren)
• Signed Letter of Offer - Required for all system
  accesses to be granted.
• Signed Non-Compete OR Signed Part-Time Waiver
• The contract can not be generated until Letter of
  Offer and Non-Compete Form or PT Waiver are
  processed. The division can assist in this
  critical step in the process which can take
  90-120 days to complete after complete hire
  packet is received.
• New Mexico License to Practice - Required before
  credentialing can be done.
• New Mexico Board of Pharmacy - NM License to
  Practice required before NM Board of Pharmacy
  license can be issued.
• Credentialing and UPA Packet
• VA Credentialing - Requires a letter from
  Division Chief to VA
• Once credentialing is complete, they need a mini
  computer orientation and must see Jim Davis for
  their badge
• Academic Affairs One-on-One Orientation
• Faculty must provide drivers license and social
  security card.
• Quick Start 3-Day Training offered quarterly.

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DEPARTMENT of SURGERY

• Business/Practice Manager (Janean)
• Dictation Access
• PowerChart Access

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• Necessities (After Offer Letter is Signed)
• HSC ID Badge (Forms are available at the UNMH
  Security Office)
• Complete UNMH Access Authorization Form. Billy
  and Loretta are authorized to sign badge
  requests. Once signed, new employee must take
  the form to UNMH Security office for processing.
  
• Office Key (Key cards are available at UNMH
  Security Office)
• Complete UNMH Key Request/Authorization Card.
  Billy and Loretta are authorized to sign key
  requests. Once approved, the request is
  submitted to the UNMH Security Office for
  processing.
• Novell/Groupwise access - Request account when
  faculty member is active
• https//hscssl.unm.edu/HEAT/accountReq
  uest/index.cfm
• Parking Pass
• UNM parking pass (Faculty) Obtain parking pass
  (for parking structure south of Lomas) from UNM
  Parking and Transportation Department located at
  University and Central.
• A temporary pass will be issued and and official
  pass will be mailed within 2 weeks to employee.
  If a new faculty member needs a parking pass for
  a few days before obtaining temporary pass from
  Parking and Transportation, the department can
  provide one-see Loretta.
• UH Parking Pass - Obtain parking pass through
  UNMH Parking Services located on 2nd floor of
  UNMH, north of the snack bar.

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DEPARTMENT of SURGERY

• Identify Resources
• Office Space
• Location is determined by the Division Chief,
  based on current space already assigned to
  division. See Loretta for specific questions
  regarding space.
• Remove unnecessary items such as old equipment or
  furniture
• Surplus Property - Any computer needing to be go
  to surplus must be swiped clean and the
  appropriate form signed by the Help Desk and
  Surgery Administration before Surplus will pick
  up. You must create a Heat Ticket for the Help
  Desk at https//hscssl.unm.edu/HEAT/hss/login.html
  . It is your responsibility to inform division
  staff and front desk staff when a surplus is
  scheduled along with items to be taken.
• Maintenance - May include paint, carpet
  cleaning/repair and replacement lights. Requests
  are done online through UNMH Maintenance
  Department http//hyper.unm.edu/unmhs_intranet/Fo
  rms/Index.cfm?nbcid1, then click on Facilities
  Work Order Request.

• Desk, Chair, Office Supplies
• Functional - Do not order new furniture before
  first exploring division or departmental
  resources. Any new furniture orders must be
  approved by Surgery Administration.
• Supplies - Stock desk with paper, pens, etc.
  When possible, it is preferable to use the UNM
  Bookstore to purchase supplies.

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DEPARTMENT of SURGERY

• Computer - Office must be equipped with a working
  computer. Check with Loretta to see what is
  available. Loretta will facilitate any requests
  for new equipment.
• If a new computer is required, it must be imaged
  by the help desk prior to being set up for use.
  A Heat Ticket and Pre-Image Checklist are both
  required before imaging will be done. Links for
  Heat Tickets and the Pre-Image Checklist can be
  found at http//hsc.unm.edu/library/usersupport/
  NW.shtml
• Data port must be active for internet access. If
  the space has been vacant for more than 30 days,
  the data port will need to be re-activated.
  Request re-activation from UH IT by calling
  2-2168.
• All employees are given a secure personal folder
  on the H drive to save all files (example
  H\HOME\LAnaya-Stoldt) - Do not save files to the
  hard drive! Train your faculty on how to do this.

• Printer
• Network printer Drivers/IP address must be set
  up on computer (see Loretta).
• Desktop printer Check with Administration
  before ordering a new desktop printer. Any new
  printer orders must be approved by
  Administration.

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DEPARTMENT of SURGERY

• Phone/Voice Mail
• If a phone and number are not already in the
  space, contact Telecom to request equipment and
  number. Requests are submitted via FastInfo
  http//fastinfo.unm.edu/v0508/index.php. The
  request must specify if equipment is needed and
  what type or if provided by department, phone
  number if needed, voice mail if necessary, Banner
  Org Code and Index. Administration Accounting
  Division and front desk staff must be notified of
  any new phone requests for equipment and/or phone
  numbers.
• Cell Phone See Roger for assistance in
  acquiring a cell phone for new faculty.

• Pager
• Contact Telecom to arrange (7-1111).
  Administration Accounting Division must be
  notified of any new pager requests. Also notify
  the front desk of any new pager numbers. The link
  for Contact Wireless is http//contactwirele
  ss.com/pages/sendapage.php.
• Code for Scrubs
• Margaret Lovato/Linen Department (2-0310) -
  Issues a pass code. HSC ID badge with MD
  credential is required.
• Business Cards
• Business cards can be ordered as soon as the
  contract is signed.
• Lab Coats
• Order two (2) lab coats for new faculty. Lab
  coats can be ordered as soon as a contract is
  signed.

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DEPARTMENT of SURGERY

• Mandatory On-Line Training
• UNM NetID - Required to access Learning Central
  and MyUNM. Can be requested from Information
  Technology Services
• https//lamb.unm.edu/lamb-bin/SelfServ/newreq.
  cgi
• HIPPA - Mandatory training required by all UNM
  employees within first 2 days of employment and
  annually thereafter. Can be accessed at Learning
  Central https//learningcentral.health.unm.edu/el
  ms/learner/login.jsp
• HSC Code of Conduct - Mandatory for all HSC
  employees within first 30 days of employment and
  annually thereafter. Can be accessed at Learning
  Central https//learningcentral.health.unm.edu/el
  ms/learner/login.jsp
• HSC Culture of Compliance - Mandatory for all HSC
  employees within first 30 days of employment and
  annually thereafter. Can be accessed at Learning
  Central https//learningcentral.health.unm.edu/el
  ms/learner/login.jsp
• Preventing Sexual Harassment Mandatory for all
  UNM employees within first 30 days of employment
  and annually thereafter. Can be accessed at UNMs
  OEO website https//www.unm.eduoeounm/training/
  index.htm

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• Courtesy
• Tour of departmental, UNMH and North Campus
  Facilities
• Restrooms, break room, Medical Records,
  Subway, Gift Shops, Cafeteria,
• Espresso Cafés, Jersey Jacks, Med II, UH
  Security, BMSB, Medical Library, etc.
• Grand Rounds Schedule Follow up with General
  Surgery Resident
  
• Coordinator, Kathy, to confirm the new
  faculty member is on email list to
• receive the Grand Rounds weekly schedule.