Office of Naval Research University Business Affairs

1
Office of Naval ResearchUniversity Business
Affairs

• Ms. Karen Seward
• Mr. Gabriel Olivas

2
Post Award Administration

• Office of Naval Research
• University Business Affairs
• San Diego Regional Office
• 140 Sylvester Road
• San Diego, CA 92106-3521

John Vencius, Regional Director [phone]
john.vencius_at_navy.mil Karen Seward, Team Leader
[phone] karen.seward_at_navy.mil Gabriel
Olivas, Contract Administrator [phone]
gabe.olivas_at_navy.mil
3
ONR Regional Offices
http//www.onr.navy.mil/02/024/Offices.asp
4
Office of Naval ResearchSan Diego Regional
Office

• Mission
• To perform as a catalyst for innovation in the
  ST community by creating better administrative
  and business opportunities through maintaining
  close relationships with University Business
  Affairs customers.

• Vision
• To promote and implement dynamic collaboration
  between Performers and Customers by supporting
  Science and Technology (ST) endeavors through
  sound business practices.

5
Office of Naval ResearchSan Diego Regional
Office
Responsibility To establish and maintain
effective business relationships between ONR and
the University other non-profit entities, and
the Research Community through

• Contract and Grant
• Administration
• Indirect Cost Rate
• Negotiations
• Business System Reviews
• and Quality Assurance

6
Office of Naval ResearchSan Diego Regional
Office

• Scope
• Extends not only to awards
• issued by ONR, but also
• ?DoD
• ?Navy
• ?Army
• ?Air Force
• ?NASA
• ?Natl Institute of
• Health
• ?Dept. of the Interior

• Functions
• Administer grants, cooperative agreements and
  contracts between educational and non-profit
  entities and Federal Agencies such as those
  listed on the left.
• Advises and assists awarding agencies as well as
  recipients during pre- and post-award processes.
• Ensures that recipients understand the terms and
  conditions of the award (s).

7

• Gabriel is presently the Administrative
  Contracting
• Officer for
• The University of Texas at Austin Main Campus,
• Applied Research Lab, and Institute for Advanced
• Technology, Southern Methodist University, Texas
• Engineering Experiment Station, University of
  Texas at
• Dallas, University of Texas at Arlington,
  University of
• Texas Southwestern Medical Center, Texas
  Agricultural
• Experiment Station, Texas AM University Main
• Campus, Texas Christian University, The
  University of
• Texas at Tyler, Texas-Pan American University,
  Texas
• AM Research Foundation, Texas Tech University,
• University of North Texas, Angelina College,
  University
• of Dallas, Institute for Advance Technology, Lady
  bird
• Johnson Wildflower Center, Prairie View AM
  Research
• Foundation, and Sam Houston State University. 

8
Office of Naval Research San Diego Regional
Office
9
Importance of Closeout

• The definition of Closeout the administrative
  completion of contract or grant terms including
  financial, performance, and other aspects of the
  business relationship.
• Why? ONR Regional Offices must ensure that award
  reporting requirements are met and that contract
  items are delivered.
• Benefits Final vouchers paid faster, unneeded
  funds can be used for other projects.

ONR issues closeout documentation
10
Closeout Process

• Change to
• ONR provides NASA electronic reports monthly 1)
  showing the awards that were closed 2) reports
  received
• No report acceptances/1594s provided to NASA
• ONR uploads all final reports/documentation to
  CWS (incl. DD1593s)
• Provide Monthly Electronic Report of all awards
  delegated to ONR

• Change from
• ONR obtains final acceptances from NASA
• ONR resolves property related issues prior to
  issuing the DD1593
• ONR issues DD1594 to PCO
• Provides Monthly Electronic Report of all awards
  delegated to ONR

11
The bottom line on Closeouts

• Reduction in overaged awards
• Decrease in average days old
• Timely final report submittals
• Coordinated final payments to performers
• Improved past performance
• Increase in expenditure rates
• Increase in return of unused funds to sponsors

12
Subcontracting Reporting (SF294 and SF295)

• Electronic Subcontracting Reporting System (ESRS)
  is currently been used by civilian agencies.
• DOD to started using ESRS October 2006.
• For further details www.esrs.gov

13

• The eSRS is an electronic, web-based system for
  subcontract reporting that will replace the
  SF-294 SF-295 paper forms.
• When DoD comes on board, it will be a
  Government-wide system and the only automated
  system authorized for subcontract reporting.

14

• Prime Contracting
• Small Business
• HUBZone Small Business
• Small Disadvantaged Business
• Women-Owned Small Business
• Service-Disabled Veteran-Owned Small Business
• HBCU/MI
• Subcontracting
• Small Business

• FY 2007 Targets
• 60.81
• 0.09
• 5.62
• 3.59
• 0.48
• 7.20
• FY 2007 Targets
• 35.30

15
(No Transcript)
16
Wide Area Workflowis a secure web-based system
for electronic invoicing, receipt and acceptance.
17
Questions