AN INTRODUCTION TO '

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AN INTRODUCTION TO . SECRETARY 2000
Thank you for taking the time to view this
presentation. We believe this solution will be
beneficial to your secretarial business. This
demonstration will take approximately 30
minutes. So please sit back and enjoy the
following
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What is Secretary 2000?
Secretary 2000 is and advanced and professional
windows-based software application designed for
secretarial firms to systematically manage
clients profiles and statutory statuses.
It can powerfully integrate, compile, analyze,
transfer and display data into practical
statutory forms, resolutions and documents in a
quality and professional presentation that is
conformed to local Registrar Of Companies (ROC)
rules and regulations.
With its event-driven feature, all time
consuming tasks associated with corporate
management can be performed speedily and
efficiently.
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Secretary 2000
Features

• Software specifically designed for secretarial
  companies

• Manages clients profiles and statutory statuses
• systematically and efficiently

• On the fly generation of statutory forms,
  resolutions
• and documents based on specific events,
  conforming to ROC
• rules and regulations

• All forms are editable and can be user-defined

• Tracking of un-posted and outstanding events
  automatically

• Built in security in audit trail

• Quick and efficient method of record searching

Many more features will be shown in this
presentation!
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What are some of the BENEFITS ?
Higher productivity and efficiency The event
driven environment of Secretary 2000 provides a
step-by-step approach in performing any task!
Eliminate time consuming tasks Manually typing in
resolutions and statutory forms, conventional
methods of storing documents and record
searching through stacks of files are a thing of
the past! There is no need to even remember what
statutory forms Are needed for a specific event.
The System handles it automatically!
Effective and efficient service to
customers Client requests and queries can be
entertained quickly and without delay. This will
result in long term client relationship!
Staff efficiency Your staffs productivity will
increase with the elimination of redundant work.
Even newly employed staff can be trained easily!
The Result More time to invest in the planning
of your business, customer relationship building,
etc !
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1. Security
Only users with valid userids and passwords are
allowed to access the Secretary 2000 system. Any
tasks performed by the user will be logged in an
audit trail to impose accountability.
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2. Event Tracking
Upon logging in to Secretary 2000, a list of
outstanding events will be presented to the user
so that he can take appropriate action. The is
little chance of a user forgetting to complete
an un-posted task
Highlighting an event and clicking on Select
will call the un-posted entry of the company
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2. Event Tracking
The example below indicates that there are 3
events outstanding for this company
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3. User-Friendly Design
Notice the user-friendly design of each screen
that allows a user with basic Windows knowledge
to feel comfortable in.
Staff training on using and navigating the
Secretary 2000 will be significantly reduced due
to the familiar Windows interface !
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3. User-Friendly Design
Scrolling through the Menu Bar at the top of the
Main Menu Screen of Secretary 2000 provides the
user easy access on all the functions of the
System.
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4. Consistent Work Flow
Secretary 2000 is designed with work flow in
mind. From the formation of a new corporate
company to the processing of annual return. The
toolbar at the top of the Main Menu provides the
work flow from left to right .
Below are the common work flow events of a
company secretary..
Submission to ROC
Name Search
Company Profile
Approval
Rejection
Name Post
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5. Efficient Record Searching
Secretary 2000 furnishes multiple searching
fields for users to search and retrieve
complicated database records. The Pickup
button, denoted by a binoculars icon, provides
searching of detailed records in an instant !
. calls up the list of records to search
Retrieval of data has never been easier! No more
rummaging through stacks of hardcopy files..
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6. Automatically List And Generate Forms
For any event, the required Statutory Forms are
generated automatically in high quality through
the popular Microsoft product, Word!
There will be no need to remember the statutory
forms related to any event. Training new staff
will never be a problem again!
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7. High Quality and Presentable Forms
With statutory form generated in Microsoft Word,
you can be guaranteed of High quality output.
Changes to the document can be made directly,
as with any Word document (align, bold, font
type,etc), and saved in your PC or printed out.
Template forms in Secretary 2000 can also be
manipulated and the changes reflected throughout
the system.
Or create new forms or Reports for your needs
And tie them to events !
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8. Built In Document Management System
Secretary 2000 manages documents by client, event
and date. The user can print previously filed
documents without having to manage them
individually.
The document history appears with date,
description and document name. You can never
misplace a document!
There is no need for the user to remember what or
when a document was filed for a company. The
system handles that easily!
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9. Create Your Own Forms
Secretary 2000s powerful Event Template Setup
provides the user the option to add new template
forms or change existing ones on his own without
having to change program codes!
Tie the template to an event. Every time this
event is called up, the document will be
generated automatically !
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Statutory Forms Business Letters In Secretary
2000
Page 1 of 2

• Form 6
• Form 11
• Form 13A
• Form 18
• Form 21
• Form 22
• Form 24
• Form 25
• Form 28
• Form 32A
• Form 44
• Form 48A
• Form 48B
• Form 48C
• Form 48E
• Form 48F
• Form 49
• Form 52
• Form 53

• Form 71
• Form 92
• M A
• Annual Return
• Annual General Meeting
• Consent Letter (Form 13A)
• Share Lost Statutory Declaration
• Dividend Warrant
• Audit Charges / Mortgage
• Audit Shares Capital
• Tax Equity Holding
• Tax Particulars of Directors Listing
• Tax Particulars of Shareholders Listing
• Form of Notice Pursuant To Section 135
• Audit Directors and Director Shareholdings
• Audit Manager and Secretary Report
• Audit Members Shareholding (Exclusive Directors)
• Letter Appointment Of Auditor
• Letter Appointment Of Liquidators

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Statutory Forms Business Letters In Secretary
2000
Page 2 of 2

• Letter Of Ceased Business
• Letter Of Allotment Shares
• Letter Of Consent To Act As Liquidators
• Letter Of Corporate Information
• Letter Of Pegawai Pemegang Harta
• Letter Of Resignation Of Director
• Letter Of Resignation Of Manager
• Letter Of Waive Pre-emption (Transfer)
• Letter Of Waive Pre-emption (Allot)

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10. Events
Secretary 2000 comes pre-set with a host of
standard events commonly used by company
secretaries. The beauty of Secretary 2000 is its
powerful event- driven feature that monitors and
manages creation, automatic form
generation, tracking and filing of every event
made for any client.
All events are posted in the System later upon
approval from ROC. Meanwhile, Secretary 2000
reminds you of all un-posted tasks. Management of
these events have never been so easy!!!
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11. Event Creation
If the events that come with Secretary 2000 are
not sufficient for your business, create your
own!
Presto! A new event has been created in no time
at all !!
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12. Event History
Keep track of all posted events for all your
clients easily. Any event can be tracked for any
particular corporate company, included the
documents submitted!
Retrieving your clients past history is done
simply at the click of a mouse!
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Corporate Events In Secretary 2000
Page 1 of 2

• Appointment Of Alternate Director
• Appointment Of First Auditors
• Appointment Of Auditors
• Appointment Of Chairman Of The Board
• Appointment Of Director
• Appointment Of Manager
• Appointment Of Member
• Appointment Of Secretary
• Appointment Of Tax Agents
• Increase Of Share Capital
• Decrease Of Share Capital
• Mortgage And Share Charges Of Company Event
• Change Of Accounting Date
• Change Of Officer Address
• Change Of Business Office
• Change Of Dependent Pass No
• Change Of Employment Pass No
• Change Of Company Name
• Change Of Business Objective

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Corporate Events In Secretary 2000
Page 2 of 2

• Decease Of Manager
• Decease Of Secretary
• Discharges Of Company Events
• Removal Of Alternate Director
• Removal Of Auditor
• Resignation Of Chairman Of The Board
• Removal Of Director
• Removal Of Manager
• Removal Of Secretary
• Removal Of Tax Agent
• Resignation Of Auditor
• Resignation Of Chairman Of The Board
• Resignation Of Director
• Resignation Of Manager
• Resignation Of Secretary
• Resignation Of Tax Agent
• Allotment Of Shares
• Shares Lost And Replacement
• Share Splitting

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13. Central Database Design
Secretary 2000 incorporates a centralized
database for all company profiles. All posted
events for a company are updated centrally. This
simply means that the user has only to access the
company profiles at the click of the Register
button found at the Main Menu.
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14. Query
A simple report generator in Secretary 2000
allows the user to extract data from the database
of the System to generate self-defined listings
The user can select his Preference from the
Various tables, fields, Criteria and order of
data
An added convenience that can only be found in
Secretary 2000 !
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15. Electronic Register Book
Secretary 2000 allows the user to print the
Register Book of a client any time it is
required.
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16. Online Manual
For quick and easy reference to any aspect of
Secretary 2000, the online manual is always
available.
Any information on the operation of Secretary
2000 will be at the fingertips of every user
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Key Information
The following is some key information on software
and hardware required to Run Secretary 2000.
Workstation Processor Pentium / AMD K6
and Above System Windows 95 / 98 and
above, with Microsoft Word 97 and above Memory
Recommended 64 MB Hard Disk
Recommended 30 MB for initial installation Printer
s Any Windows-supported printer.
Laser printer recommended Others CD
ROM Drive required for installation
Network Server Processor Pentium 200
Mhz and Above System Windows NT 3.51
and above, or Novell 4 and above Memory
Recommended 128 MB Hard Disk Recommended
100 MB and above Others CD ROM
Drive required for installation
Secretary can run on a multi user environment or
on a standalone PC.
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Conclusion.
If you wish to find out more about Secretary 2000
or require a personal demonstration, please feel
free to contact us..
Kahang Systems B-07-01, P/Puri Sir Bayu, Jalan
Pipit, Bandar Puchong Jaya, Selangor Darul
Ehsan, Malaysia
Tel [phone] Fax [phone]
Email Address lhongkhg_at_tm.net.my

Web Site http//kahang.com
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Secretary 2000 Presentation
The End.