Inside Peabody

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Inside Peabody

• Media cataloging in the real world

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• Discussion of Cataloging and Preservation of
  Moving Images by Helen Sam
• A brief history of the Peabody Awards and the
  Peabody Awards Collection
• Archival Moving Images Cataloging ?

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Sam found that different organizations are using
different languages to talk about the same
information.
010000
60 minutes
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MPEG-7

• From the Motion Picture Experts Group
• Developed specifically for moving images
• Complex
• Confusing documentation
• Few examples
• Focus on technical
• Digital only

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MIC (Moving Image Collections)

• Co-sponsored by LOC and AMIA
• Based on MPEG-7, crosswalks to MARC, MODS, DC,
  others
• Includes cataloging tool
• http//mic.loc.gov/index.php
• Currently in hiatus, possibly to be abandoned by
  LC

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PBCore

• Funded by the CPB
• Based on Dublin Core
• Analog and digital, audio and video
• In use at public televisions, cited in grant
  proposals
• http//will.illinois.edu/prairiefire/

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PBCore

• Some drawbacks
• Extent issue not resolved
• Is there any progress to make? PBCore is almost
  dormant
• With the hiring of a new PBCore manager, things
  may turn around

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The Peabody Awards Collection

• Given by the Grady College of Journalism
• Radio, TV Web
• Archive came to libraries in about 1978
• We continue to receive all the entries (not just
  winners)
• About 90,000 titles?

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Peabody timetable

• Call for entries, November
• Entries received, December-January
• Judging
• Sorting, May-June
• Moving, June
• Processing and cataloging, June

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Processing Cataloging

• One entry gt 21 bibliographic records
• 110 media items
• Extensive print material
• Oops, make that 4 entries, 36 bibliographic
  records

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The Peabody Database

• Brief history
• Excel
• MARC records
• Change to PARC, an Ultimate database
• Online entries
• Merging old excel files

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Archival considerations

• Provenance
• Original order
• Entry-based organization
• At least one record for each entry
• One record per program/work/
• intellectual unit

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Building the catalog

• Goal 1 keeping up
• Goal 2 end backlog
• Goal 3 national standard
• Current state online Ultimate database somewhere
  between entry form MARC

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Ch-ch-ch-changes

• All instantiation info
• Supplemental material
• Additional entry description
• Subject headings genre terms
• Added titles
• All sources documented

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Rules are not necessarily sacred, principles
are. Franklin Delano Roosevelt

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First, do no harm

• DC.Creator Chamberlain, Richard
• PBCore.Creator
• Chamberlain, Richard
• PBCore.CreatorRole
• actor
• Peabody
• Richard Chamberlain (Cast (Dr. Kildare))

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One work, one record

• Rule there should be only one record for each
  title in the catalog
• Approach if a program is submitted more than
  once, we create one record per entry

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The Rule of Three

• Rule where more than three authors share
  responsibility for the creation of a work, the 
  catalog should provide added entry under only the
  first author named.
• Approach ignore (see Do no harm above)

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Co-extensivity

• Rule the subject heading should be as narrow or
  broad as the overall work
• Approach pretend this is a classified catalog
  and also include broader headings
• (e.g. include Both Animals and Dogs for a
  program about dogs)

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Controlled vocabulary

• Rule use a standard vocabulary, such as the
  Library of Congress Subject Headings
• Approach follow but augment.
• Concerns about lack of thesaurus support

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Authorized headings

• Rule use the authorized form of the name as
  established via Name Authority Record
• Approach use authorized form for corporate,
  transcribed for creators contributors

1001_ a Wright, Frank Lloyd, d 1867-1959
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Crosswalks the solution?

• Maintain our rich, unique data
• Crosswalk to a Media Archives catalog, probably
  based on PBCore
• Much work to be done
• PBCore/MPEG-7 hybrid in development

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And, in conclusion