Serials Identification for Monograph Catalogers

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Serials Identification for Monograph Catalogers

• Judith M. Shelton

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How to Identify A Serial and Why

• Why do we want to treat publications as serials?
• How do serials wind up in the Monograph Units
  anyway?
• What is a serial?
• What sort of things should a monograph cataloger
  watch for?

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Why do we want to treat publications as serials?

• Efficiency!
• Streamlined procedures
• Intelligible retrieval results

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How do serials wind up in the Monograph Units
anyway?

• or, Cataloging Treatment vs. Acquisitions
  Workflow

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Acquisitions Methods

• Firm orders Approval plans
• Continuations, standing orders, subscriptions
• Blanket orders
• Government Depository
• Gifts

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Cataloging Treatment

• Monograph.
• Serial

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What is a serial?

• Standard definition
• AACR2 glossary
• MARC Format
• Pragmatic definitions
• Osborn
• LCRI 12.0A
• Local policy

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Standard definition AACR2
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MARC Format - Bib lvl
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The standard definition identifies 3 key criteria

• Issued in successive parts
• Bearing a numeric or chronological designation
• Intended to be continued indefinitely

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Pragmatic Definition

• any item which lends itself to serial
  treatment
• Andrew Osborn
• Serial Publications

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Borderline Types

• Continuations
• Anything that can be put on standing order
• Provisional Serials
• Hybrid publications
• Pseudoserials
• Frequently revised or updated monographs

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Local Definition
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What sort of things should one watch out for?

• Three basic criteria
• Evidence in the item
• Content
• Evidence found when searching for copy

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3 key criteria

• Issued in successive parts
• Bearing a numeric or chronological designation
• Intended to be continued indefinitely

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Analyzing the evidence

• Explicit evidence
• Title implying continuing publication
• Explicit frequency statement
• Prominent volume designation

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Analyzing the evidence

• Common sense
• Content
• How the item is intended to be used
• Implicit evidence of frequency

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Analyzing the evidence

• Search results
• Multiple hits with very similar bibliographic
  data except for the date
• A serial record
• Encoding level J
• A series authority record with a call no.

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To Summarize

• We treat materials as serials
• to streamline processing and get the materials
  on the shelf quickly
• and to make the catalog user friendly
• Borderline items are often delivered to the
  Monograph Cataloging Units.
• We rely on LCRI 12.0A for decisions about
  cataloging treatment

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What should you do?

• Know the 3 criteria that define a serial
• Be familiar with LCRI 12.0A
• Watch for red flags, both explicit and implicit,
  when examining an item as you catalog it and when
  searching for copy
• Consult with your unit head or the Serials Team
  Leader when you see evidence that an item may be
  a serial.

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Mr. Osborn, may I be excused?

• My brain is full.