Cooperative Programs in Authority Control

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Cooperative Programs in Authority Control

• Adam L. Schiff
• University of Washington Libraries
• aschiff_at_u.washington.edu

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Cooperative Cataloging
The original cataloging of bibliographic items
through the joint action of a group of
independent libraries which make the
bibliographic records accessible to group members
and sometimes to non-participating libraries as
well -- The ALA Glossary of Library and
Information Science
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Authority Control
The methods by which the authoritative forms of
names, subjects, uniform titles, etc., used as
headings in a file of bibliographic records are
consistently applied and maintained -- The ALA
Glossary of Library and Information Science
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Authority Record
A record which shows a heading in the form
established for use in a set of bibliographic
records, cites the sources consulted in
establishing the heading, indicates the
references to be made to and from the heading,
and notes information found in the sources as
justification of the chosen form of heading and
the specified references -- The ALA Glossary of
Library and Information Science
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Cooperative Authority Control
The creation and maintenance of authority records
through the joint action of a group of
independent libraries which make the authority
records accessible to group members and to
non-participating libraries as well.
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http//lcweb.loc.gov/catdir/pcc/
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The PCC is an international cooperative program
coordinated jointly by the Library of Congress
PCC participants around the world.
The Program aims to expand access to library
collections by providing useful, timely, and
cost-effective cataloging which meets
mutually-accepted standards of libraries around
the world.
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PCC Goals
1. Cooperatively enhance the timely availability
of bibliographic and authority records by
cataloging more items, producing cataloging
that is widely available for sharing and use by
others, and performing cataloging in a more
cost-effective manner. 2. Develop and
maintain mutually acceptable standards for
records. 3. Promote the values of timely access
and cost-effectiveness in cataloging, and
expand the pool of catalogers who catalog
using the mutually-accepted standards. 4.
Increase the sharing and use of foreign
bibliographic and authority records. 5.
Provide for ongoing discussion, planning, and
operations among participants in order to
further the program's mission.
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Monographic Bibliographic Record Component
Serial Bibliographic Record Component
Name Authority Cooperative Program
Subject Authority Cooperative Program
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• contribute authority records for names, uniform
  titles, and series to the national authority file
  via OCLC or RLIN
• make changes to existing name, uniform title,
  and series authority records
• individual institutions may join this program,
  or a group of libraries with a common interest
  may form a funnel project to contribute records
  via a coordinator
• participants agree to follow a common set of
  standards and guidelines when creating or
  changing authority records in order to maintain
  the integrity of a large shared authority file

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• NACO Required Documentation
• Anglo-American Cataloguing Rules, 2nd ed., rev.
  (AACR2)
• MARC 21 Authority Format (plus the Z1 yellow
  pages issued by LC)
• Library of Congress Rule Interpretations (LCRIs)
• Subject Cataloging ManualSubject Headings (SCM)
  Instruction Sheet H 405 (The division of the
  world)

FAQ - Joining NACO http//lcweb.loc.gov/catdir/pcc
/nacoprogfaq.html
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NACO Training
A week of specialized NACO training is undertaken
by participants, either at their home
institutions or at LC. During the training,
guidelines are discussed and expanded upon with
an ever-growing awareness of the need to
streamline cataloging efforts while building a
consistent and predictable file. This file will
help the global library community work more
efficiently and effectively, allowing it to
maximize its resources. Training Outline
http//lcweb.loc.gov/catdir/pcc/naco/outline.html
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Current NACO Participants in Washington State
Central Washington University - WaElC Seattle
University Law Library - WaSU-L University of
Washington - WaU Western Washington University -
WaBeW
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Whom to Contact About Joining NACO
Ruta Penkiunas, Team Leader Cooperative
Cataloging Team Library of Congress Washington,
DC 20540-4382 voice [phone] fax (202)
707-2824 email rpen_at_loc.gov
http//lcweb.loc.gov/catdir/pcc/naco.html
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• submit proposals for authority records for
  Library of Congress Subject Headings (LCSH) and
  to change existing LCSH
• submit proposals for new Library of Congress
  Classification (LCC) and to change existing LCC
• individual institutions may submit proposals
  directly, or a group of libraries may form a
  funnel project to submit proposals via a
  coordinator
• participants follow the policies in the Subject
  Cataloging Manual Subject Headings (SCM)
• unlike NACO, there is no formal training
  requirement for participation

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SACO Required Documentation

• For Subject Headings
• Library of Congress Subject Headings
• Subject Cataloging Manual Subject Headings
• Free-Floating Subdivisions An Alphabetical
  Index
• MARC 21 Format for Authority Data
• For Classification Numbers
• Library of Congress Classification schedules
• LC Classification, Additions and Changes
• Subject Cataloging Manual Classification

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FAQ - Joining SACO http//lcweb.loc.gov/catdir/pcc
/sacofaq.html
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• Why Participate in SACO?
• existing LCSH and LCC are not always adequate
• LCs collections and yours are not the same you
  may collect materials in areas or disciplines not
  collected by LC or at a much greater depth than
  LC
• allows catalogers to assign subject headings and
  classification numbers at an appropriate level of
  specificity instead of having to assign headings
  or numbers that are too broad
• cooperative cataloging benefits all of us and
  allows smaller libraries and libraries with
  highly specialized collections to share their
  efforts and their expertise
• by getting new headings and numbers into LCSH
  and LCC, you dont have to maintain specially
  created local lists

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• Why Participate in SACO?
• you can add useful cross-references to existing
  headings and change obsolete terms to more
  current terminology
• if you use LCC, establishing new numbers and
  Cutters helps making copy cataloging and
  shelflisting simpler and more reliable across
  libraries
• it serves users needs
• it is intellectually stimulating to do the
  research to establish a new subject and
  satisfying to see your work included in the
  national authority file and LCSH and/or LCC
• its the only component of the PCC that is open
  to any library that wishes to participate. You
  dont have to attend any formal training, and you
  dont even need to belong to a utility like OCLC
  or RLIN nor even catalog in an online environment
  in order to submit proposals.

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• What Else is Needed for SACO Proposals?
• MARC Organization Code (not the same as your
  OCLC code) http//lcweb.loc.gov/marc/organizatio
  ns/
• basic set of reference resources to do authority
  research - authoritative sources such as general
  and subject dictionaries, encyclopedias,
  thesauri, indexes, atlases, gazetteers,
  directories, etc.
• SACO home page maintains a list of Web-based
  reference resources that can also be used
• there is no definitive list of preferred sources
  - use your judgment as to what sources are
  appropriate and useful

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Proposal Forms on SACO Home Page http//lcweb.loc.
gov/catdir/pcc/saco.html
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SUBJECT AUTHORITY
PROPOSAL FORM Complete and mail to the Internet
address saco_at_loc.gov or print, complete, and fax
to 202.707.2824 (For instructions on filling
in form see Guidelines for formulating LC
Subject Heading proposals) 008/06 (Direct or
indirect geographic subdivision) ______ (May
Subd Geog) ______ (Not Subd Geog) ______ (No
Decision) 008/39 (Cataloging source) c 040
________b eng c DLC 053 _____________________
____ 1_______ _________________________________
__________________________________________________
4_______ ______________________________________
_____________________________________________
4_______ _______________________________________
____________________________________________
4_______ _______________________________________
____________________________________________
5_______ (BT) __________________________________
_____________________________________________
5_______ (BT) __________________________________
_____________________________________________
5_______ (RT) __________________________________
_____________________________________________
670 Work cat. _________________________________
_______________________________________________
670 (Sources found) ___________________________
_______________________________________________
670 (additional "Sources found" to justify hdg
or x-refs) ______________________________________
__________________________________________________
_____ 675 (Sources not found)
__________________________________________________
_____________________ 680 Here are entered
works on _________________________________________
_________________________ ________________________
__________________________________________________
___________________ 781 (Geographic
subdivision) z _______________________________
z ______________________________ 667 (Note
field)___________________________________________
____________________________________ 952 .....
bib. records to be changed 952 LC pattern or
SCM Memo ________________________________________
___________ 953 yz00 Submitted by
__________________________________________________
________________ e-mail/phone
__________________________________________________
________________
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Annotated Proposal Forms http//lcweb.loc.gov/catd
ir/pcc/saco/sacoexample.html http//lcweb.loc.gov/
catdir/pcc/saco/sacogeoex.html
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Some New LCSH Established by Washington Libraries

• Academic-industrial collaboration
• African American women public relations personnel
• Bal?gansang (Legendary character)
• Charity sports events
• Chehalis River Estuary (Wash.)
• Children of teenage mothers
• Drive-by shootings
• Ecosystem health
• Express highway interchanges
• Fidalgo Bay (Wash.)
• Firearms and crime
• Flaggers (Road construction workers)
• Fort Spokane (Lincoln County, Wash. Fort)
• Ice mummies
• Incantations, Mongolian
• Internet entertainment industry
• Jadeite jewelry
• Jesuit scientists

• Landscape architectural projects
• Non-monogamous relationships
• Olympia oyster
• Pacific banana slug
• Pacific geoduck fisheries
• Pacific salmon fisheries--Climatic factors
• Resort development
• Safe rooms
• Skywalks
• Songs, Manchu
• Teachers' contracts
• Transsexual students
• Vietnam--Civilization--Confucian influences
• Volunteer workers in city planning
• Walla Walla Valley (Or. and Wash.)
• Washington (State), Eastern
• Washington (State), Western
• Water lettuce
• Wetland restoration

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LC SUBJECT
HEADING CHANGE PROPOSAL FORM Fill in and e-mail
to saco_at_loc.gov refer to LC Subject Heading
Change Guidelines for help when filling in this
form. Requestor's MARC 21 identification code
_______________________ Record Control Number
010 sh_______________________________ Geographic
subdivision (008/06) ________ i May Subd Geog
Library of Congress Classification Number 053
add _____________________________________________
___________ 053 change to ______________________
_____________________________ 053 delete
__________________________________________________
____ CHANGE OF HEADING 1XX change to
__________________________________________________
______________________________ Changes to
Cross-References 4XX add _____________________
__________________________________________________
______________ 4XX change to ___________________
__________________________________________________
___________ 4XX delete _________________________
__________________________________________________
________ Broader Term (BT) Related Term (RT)
References 5XX add ___________________________
__________________________________________________
________ 5XX change to ________________________
__________________________________________________
______ 5XX delete _____________________________
__________________________________________________
____ Source Citations 670 add
__________________________________________________
___________________________________ 670
__________________________________________________
_______________________________________ 675
__________________________________________________
_______________________________________ Scope
Notes 680 add _________________________________
__________________________________________________
__ 781 add z ________________________________
_______ z _______________________________________
__ Submitted by _______________________________
__________________________________________________
_ e-mail/phone ________________________________
__________________________________________________

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Classification Form and Instructions http//lcweb.
loc.gov/catdir/pcc/classification.html
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Current SACO Participants in Washington State
Central Washington University - WaElC University
of Washington - WaU Washington State University -
WaPS Western Washington University - WaBeW
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• Proposal Process
• proposals are sent to Cooperative Cataloging
  Team at LC (saco_at_loc.gov)
• Coop Team member reviews and forwards to
  Cataloging Policy and Support Office (CPSO) or
  contacts submitter to inform them if there are
  problems with proposal
• CPSO assigns proposals to a future weekly list
  at this stage, proposals are considered
  pre-approved and can be used

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• Proposal Process
• tentative weekly lists of new and changed
  subjects are posted to the SACO home page.
  Example Tentative Weekly List 2001-07
• editorial meeting is held every Wednesday
  proposals are reviewed and some revised, some
  withdrawn, some not approved
• if SACO proposal was revised, withdrawn, or not
  approved, the Coop Team will notify the library
  that submitted the proposal

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• Proposal Process
• within two weeks of the editorial meeting, the
  final approved list for that week is posted on
  the CPSO home page. Example Weekly List 2001-07
• approved headings are sent through the
  Cataloging Distribution Service to be distributed
  to OCLC and other subscribers
• generally, the process from submission to
  appearance in OCLC takes about 6 weeks
• if a proposal thats been submitted does not
  appear on a tentative weekly list within four
  weeks, contact the Coop Cat Team

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• Statistics
• LC Cooperative Cataloging Team maintains PCC
  statistics
• http//lcweb.loc.gov/catdir/pcc/stats/stats.html
• Fiscal Year 2000 statistics by library/funnel
  http//lcweb.loc.gov/catdir/pcc/stats/statsfull.ht
  ml

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