Cataloguing Print Serials

1
Cataloguing Print Serials

• Coping with Complexity

Hugh Morrison and Leeanne Romane Libr 513 -
Bibliographic Control Descriptive
Cataloging School of Library, Archival
Information Studies University of British
Columbia Dr. Martin Dowding December 1, 2003
2
Serials have personalities of their own. Theyre
like humans, who are born, marry (merge), divorce
(split), remarry, have offspring, and die. Some
are even resurrected or born again.
Kathryn Henderson. Personalities of their own
Some informal thoughts on serials (1992)
3
every serial is like a family, composed of
individuals. Some are closely related with a
common name (and many nicknames), while others
change their names and move away. In serials
families there are an unusually large number of
multiple births, clones, and hermaphrodites that
prove troublesome for us serials catalogers....
We need a cataloging code that highlights the
relationships and distinctions that exist within
and among serial families, instead of focusing on
the precise characteristics of any single family
member.
Crystal Graham. Whats wrong with AACR2 A
serials perspective, 1998
4
Introduction

• As the two quotes suggest, the world of serials
  cataloguing provides an ever-changing and
  ever-challenging scene.
• This presentation attempts to highlight some of
  the key issues in the cataloguing of print
  serials by looking at
• Historical developments in cataloguing standards
  and practices
• Present-day standards as reflected primarily in
  the 2002 edition of the Anglo-American
  Cataloguing Rules
• Some of the material that follows has been
  adapted from three key tools for serials
  cataloguers (and for that we wish to make our
  acknowledgment)
• CONSER Cataloging Manual (2002)
• CONSER Editing Guide (1994 ed., 2002 update)
• Basic Serials Cataloging Workshop (Campbell, 2003)

5
Definitions

• Continuing Resources
• Serials

6
Continuing Resource

• A bibliographic resource that consists of a base
  volume(s) updated by separate pages, which are
  inserted, replaced, removed, and/or substituted.
• Hirons and Hawkins, 2003
• A bibliographic resource issued over time with
  no predetermined conclusion.
• Parent, 2003.

7
Serials

• A continuing resource issued in a succession of
  discrete parts, usually bearing numbering, that
  has no predetermined conclusion.
• Examples of serials include journals, magazines,
  electronic journals, continuing directories,
  annual reports, newspapers, and monographic
  series.
• AACR2R (2002)

8
Key Issues in Serial Cataloguing

• Changing Formats
• Electronic versions, integrating resources
• Successive Entries
• Changes in title, corporate body, or author
  require that an additional and separate record be
  created, with references back and forth to
  earlier records
• What constitutes a significant enough change to
  warrant a new record? See section Major Minor
  Changes

9
Key Issues in Serial Cataloguing

• First Issue Entry
• If the title changes, the whole may be catalogued
  under the original title with an explanatory note
  and a reference from the new title to the old.
• Latest Entry
• A title change requires that the item be entered
  under the latest form of its name. Notes
  referring to other titles are introduced by the
  phrases preceded by or continued as.

10
Key Issues in Serial Cataloguing

• Major / Minor Changes When is a new record
  needed?
• Meeting of Experts in 2000 - IFLA, JSC, ISSN
• Solid agreement on criteria for creating new
  records
• Goal fewer new records fewer new ISSN
• New terminology in AACR2R (2002)
• Major changes change that requires a new record
• Minor changes may be recorded as a note or
  elsewhere in description, as deemed important

11
Key Issues in Serial Cataloguing

• Major Changes
• Main entry changes
• Translated serial has change in original title
• Change in corporate body as uniform title
  qualifier
• Major change in title proper see handout
• Change in physical format
• Major change in edition statement - if change in
  subject or physical format

12
Key Issues in Serial Cataloguing

• Minor changes
• All changes in numbering are minor
• Nine types of change to title proper considered
  minor
• such as, words in a list, minor linking words
  changed
• If in doubt, consider the change to be minor
• Use note fields to record many types of changes,
  or added entries,
• if deemed important

13
Historical Context

• 1876-1904
• Cutters Rules for a Printed Dictionary
  Catalog

14
Cutters Rules

• Cutters Rules, which were issued in 4 editions
  from 1876-1904, cover
• Issues on Entry
• Information on description and fullness of
  various types of entries
• Subject headings
• Filing
• Printing format

15
Cutters Rules

• Cutter stated that periodicals are to be treated
  as anonymous works, and entered under the first
  word of the title.
• Cutter commented that the puzzled cataloger
  should remember that it is not of much importance
  which way he decides provided he makes all the
  necessary references.

16
Cutters Rules

• Cutters suggestion for earliest or successive
  entry was replaced in American rules by latest
  entry, and with AACR and AACR2 successive
  entry was reinstated.

17
Historical Context

• 1908
• ALAs
• Catalog Rules, Author and Title Entries

18
1908 ALAs Catalog Rules

• ALAs Catalog Rules of 1908 is an expansion and
  revision of ALAs Condensed Rules for an Author
  and Title Catalog of 1883. This was an attempt to
  get conformity between ALA rules, Library of
  Congress (LC) practices, and Cutters Rules.

19
1908 ALAs Catalog Rules

• These rules recommended latest entry for
  serials under title.
• Although separate American and British versions
  would be published, references would note how the
  practices of the other differed.

20
Historical Context

• 1940s
• 1941
• ALAs Catalog Rules, Author and Title Entries
  differentiated between certain serials
• Periodicals and newspapers were to be entered
  under title
• All others were to be entered under the
  appropriate corporate body or person

21
Historical Context

• 1940s
• 1949
• ALAs Catalog Rules, Author and Title Entries
• This version retained the same rules for serials
  as the 1941 version
• Latest entry is called for with the single
  exception that for a periodical that has ceased
  publication the entry may be made under an
  earlier title that was used for a longer period
  of time than the later title.

22

• 1960s
• Cataloguing rules in the 1960s were written
  primarily for books, which made efficient
  cataloguing of serials difficult
• Library of Congress Rule Interpretations were not
  made public as regularly and in as much detail as
  they are now and few of these interpretations
  applied to serials

23

• 1960s
• LC had the policy of only cataloguing a serial
  once all the issues of the first volume had been
  received. This greatly hampered LCs contribution
  to serials cataloguing
• An additional issue with cataloguing at this time
  was that each individual library followed its own
  practices for serials cataloguing, which resulted
  in a confusing variety in description and in the
  form and choice of entry

24
1960s

• The practice of Latest Entry cataloguing required
  that the serials cataloguer provide the entire
  history of the serial in the cataloguing. This
  often required extensive searching through
  printed bibliographies, and once all the
  necessary information was gathered the cataloguer
  typically typed the cards for main entry, to be
  duplicated as unit cards for each added entry in
  the catalogue.
• Sets of these cards were made for other library
  locations.

25
1960s

• It was a challenge to keep serials cataloguing up
  to date. Since the body of the serials
  cataloguing record was based on the latest issue
  of the serial, it could be out of date as soon as
  the next issue arrived.
• 1965-70 saw the efforts in library automation,
  which was directed at series control

26
1960s

• 1968
• LC announced changes to its standards, which
  would make serials cataloguing more efficient
  English language periodical-type serials would be
  catalogued from the first issue.
• 1969
• LC published a working document of the MARC
  serials format
• By 1970 LCs attempts at recataloguing the latest
  entry records created such a serious backlog that
  there wasnt enough time to handle the serials
  which had never been catalogued at all.

27
Historical Context

• 1970s
• 1972
• The draft of the International standard for ISSN
  was approved.
• Responsibility for creating ISSNs was assigned to
  the International Serials Data System (ISDS),
  which was to consist of national and regional
  centres reporting to an international centre in
  Paris.
• The National Serials Data Program (NSDP) agreed
  to become the ISDS centre for the United States.

28
1970s

• 1973
• NSDP created a serials database that held 5200
  records.
• MARC serial records distributed for the first
  time
• At the ALA annual conference a discussion group,
  called the Ad Hoc Discussion Group on Serials
  Data Bases, proposed a cooperative effort, to be
  know as CONversion of SERials Project (CONSER).
  Their goal was to convert approximately 200,000
  to 300,000 serial records into machine-readable
  format in a two-to-three year period

29
1970s

• 1974
• When work on revising AACR began to incorporate
  the ISBDs and other changes, controversy erupted
  over entry of serials. Accordingly, there were
  conflicts between the cataloguing rules and ISBD
  guidelines in determining entry of serials and
  what constitutes a title change (which would then
  require a new ISSN)

30
1970s

• 1975
• The CONSER Project officially began
• 1976
• LC reached full operational status in CONSER.
  CONSER was beneficial to LC as it eliminated the
  need for LC to do original cataloguing for
  approximately 25 of the new serials it received

31
1970s

• 1977
• NSDP had been encouraging publishers to use
  ISSNs. As a result of negotiations with the US
  Postal Service, who wanted to devise a Control
  Number to identify serial publications to be
  regulated for 2nd class and controlled
  circulation mailing, ISSNs were chosen as that
  number
• 1978
• In order to avoid duplication of records, CONSER
  participants agreed to begin inputting only
  successive entry records for title changes back
  to 1967
• 1979
• ISSNs became a requirement for serial
  publications

32

Historical Context

• 1980s
• Automated systems and online catalogues began to
  grow at this time.
• Automated systems required machine-readable
  records, so conversion projects increased, which
  benefited from the CONSER Project.
• Individual libraries needed to decide whether to
  re-catalogue their serials to successive entry
• 1981
• AACR2 finally appeared on the scene

33
1980s

• LC Rule Interpretations began to spell out
  serials cataloguing rules, standards, and
  practices in more detail than ever before.
• The most important interpretations for serials
  were those limiting factors that indicated a
  title change, and changing the order of
  preference for qualifiers in uniform titles

34
1980s

• 1984
• CONSER members allowed to modify LC-authenticated
  records and to authenticate their own
• 1985
• CONSER drops LC Subject Headings from its records
• 1986
• CONSER Editing Guide was published, offering
  further guidance on the creation of
  machine-readable serial records

35
1980s

• 1987
• CONSER renamed Cooperative Online Serials Program
• 1988
• Revised AACR2R was issued, and was welcomed as
  part of a gradual fine-tuning process rather than
  as a harbinger of drastic change
• During the last years of the 1980s the
  cataloguing rules became more friendly to the
  needs of serials cataloguers as well as becoming
  more compatible with ISBD(S) and ISDS guidelines

36
Historical Context

• 1990s
• In the 1990s, a serials cataloguer, when
  re-cataloguing, felt a strong sense of
  responsibility to follow current national
  standards, but also felt conflicted over past
  practices and how much effort to devote to
  bringing old records up to par.
• Work continued with the 1988 AACR2R rules, but
  the growing emergence of alternate formats
  created problems for serials cataloguers

37
Historical Context

• Present
• AACR2R (2002) provided a number of relevant
  rules
• For titles that appear in both full form and
  acronym, the rules now prefer the full form
• Subtitles now can be transcribed, placed in a
  note, or ignored altogether
• Abbreviating the name of the publisher is no
  longer allowed, and the pertinent rule (1.4D4)
  has been eliminated

38
Present

• AACR2R (2002) rules continued
• Certain numbering changes will not result in a
  new record if a new sequence with the same
  system does not include the words new series, a
  new ser can be supplied (based on rule 12.3G)
  and the existing record used
• Title change is now called Major or Minor
  change

39
Cataloguing MARC Coding of Serials

• Serials are dynamic publications that may exhibit
  many variations during their history, hence there
  are differences in the way serials are catalogued
• Some of the complexity derives from the
  relationships between serials
• Chronological over time sequential simple
  complex splits mergers absorptions
• Horizontal related formats cumulations
  physical formats
• Vertical part-to-whole sub-series
  supplements
• There are many useful tools, online in print,
  to assist serials cataloguers
• Some of the following material has been adapted
  from 3 of these tools CONSER Cataloging Manual
  (2002), CONSER Editing Guide (1994, 2002 update),
  and Basic Serials Cataloging Workshop (Campbell,
  2003)

40
Serial Records

• Represent the whole publication, not just an
  individual issue.
• Dynamic no record ever necessarily finished
  change over time
• Almost anything can change title, publisher,
  frequency, numbering
• Some changes are considered major and need a new
  record
• Less important changes are handled in notes
• Records are often co-operative creations the
  record may be created in one library updated in
  another.
• Bibliographic records for serials play a key role
  in serials control acquisitions, check-in,
  holdings, public access, etc.

41
Standards for Serials Cataloguing

• AACR2R (2002 edition)
• ISBD (CR) new IFLA standard for Continuing
  Resources (2002)
• Rule Interpretations Library of Congress (LCRI)
  National Library of Canada (AACR2R Rule
  Interpretations, 2002)
• MARC 21 rules for tagging and coding
• CONSER program standards and practices
• OCLC, RLIN and other utility standards and
  practices
• Local library standards and practices

42
Publications Treated as Serials (12.0A)

• In addition to the usual magazines, journals
  newspapers that are issued in a succession of
  discrete parts, usually bearing numbering, that
  have no predetermined conclusion
• Publications of limited duration such as
  newsletters from conferences, reports of
  projects, etc are catalogued as serials
• Conference publications are catalogued as serials
  if they meet all the parts of the definition
  often catalogued as monographs to provide more
  appropriate access
• Supplements may be catalogued as serials if they
  have their own title and/or numbering
• Reprints of serials are catalogued as serials
  unless it is a single issue or a collection of
  unrelated serials
• Census, dictionaries, encyclopedias, hearings,
  five-year and similar plans are NOT catalogued as
  serials

43
Common MARC Tags for Print Serials

• 008/Leader Serials fixed field used for all
  printed serials, microforms and computer files
  that are textual.
• 022 ISSN (number assigned by ISSN centres)
• 042 CONSER authentication field
• 050 LC classification number
• 100 Main entry personal author (very rare)
• 110 Main entry corporate body
• 111 Main entry conference heading
• 130 Main entry uniform title (frequently used
  for conflicting titles)
• 210 Abbreviated title (Used in A I services
  assigned by ISSN)
• 222 Key title (assigned by ISSN centres)
• 240 Uniform title (used when there is a
  corporate body main entry and a uniform title
  is needed)
• 245 Title proper and statement of
  responsibility
• 246 Varying form of title (used for other forms
  of title and for minor changes on subsequent
  issues)

44
MARC Tags, contd

• 250 Edition statement (used only when entire
  serial is part of an edition)
• 260 Publishing statement
• 300 Physical description
• 310 Current frequency
• 362 Designation of first and last issue (first
  indicator 0) or data on when serial began or
  ceased (1st indicator 1)
• 440/490 Series statement
• 500 General note (for description based on
  note, source of title, notes re place or name
  of publisher, etc.) see later slide
• 515 Numbering peculiarities when considered
  important
• 525 Supplement note
• 533 Reproduction note
• 546 Language note
• 550 Issuing bodies note (used for changes of
  issuing body, etc.)
• 580 Linking entry complexity note (used for
  complex links, such as mergers and splits and
  relationships to other works.

45
MARC Tags, contd

• 6XX Subject headings usually kept broad for
  serials form subdivision subtag added v
  Periodicals
• 710 Added entry corporate body (frequently
  used)
• 730 Added entry uniform title (used for
  related resources)
• 740 Added entry uncontrolled related/analytic
  title
• 752 Hierarchical place name (used in records
  for newspapers)
• 765/767 Links to original language
• 770/772 Links to supplements or special issues /
  parent record
• 775 Links to other editions
• 776 Links to other physical formats
• 780/785 Links to earlier/later title
• 787 Nonspecific relationship link (used with
  580 note)
• 8XX Series added entries

46
Leader 008 Fixed Field for Serials

• Character position 07 in leader is coded as s
  (serial) and serial fixed positions 18-34 in the
  008 tag are used
• 008 fixed fields for serials include codes for
• Position
• 06 Type of Date/Publication Status (c if
  current, d if ceased, etc)
• 07-10 Date of first publication
• 11-14 If ceased publication give date if current
  use 9999
• 18 Frequency (annual, daily, monthly, etc.)
• 19 Regularity (regular, irregular, etc.)
• 20 ISSN Centre (US, Canada, International,
  etc.)
• 21 Type of Serial (CR) (newspaper, periodical,
  etc.)
• 34 Successive/latest (successive entry
  default, latest entry)

47
Basis of Description (12.0B1)

• Base description of print serials on the chief
  source of the first or earliest available issue
  in hand
• Every AACR2R serial record must indicate which
  issue the description is based on
• 500 field note to record the issue consulted,
  e.g.
• 500 -- a Description based on Vol. 29, no.
  1436 (June 30/July 7, 1995)

Chief Source of Information (12.0B2)

• The chief source is the title page or its
  substitute
• Title page
• Title page substitutes (preferred order)
  Analytical title page (for series), cover,
  caption, masthead, editorial page, colophon,
  other pages
• Note when chief source is not the title page,
  e.g.
• 500 -- a Title from cover.

48
Main Entry

• Main entry is the primary access point under
  which a serial will be cited
• Some have argued that there is no need for
  main/added entry designations in the online
  environment
• But, the main entry is used for single entry
  citations, such as check-in files, union lists,
  ISSN registry, indexing abstracting services,
  etc.
• For serials, the choice of main entry is
  important because changes in the main entry may
  require a new record
• Main entry under personal authorship (21.1A) is
  rare in serials, e.g.
• 100 10 a Gresham, Don
• 245 14 a The country music newsletter

49
Main Entry, contd

• Main entry under corporate body is common
• Rule 21.1B2 categories that are most likely to
  apply to serials
• Works of an administrative nature about the body
  itself, its policies, procedures, finances (e.g.
  annual reports) most common category for serials
• Works of a legal nature, many are serials
• Works recording the collective thought of a body
  (reports of committees commissions)
• Conference proceedings are often catalogued as
  serials
• Example
• 110 2- a International Centre for Settlement
  of Investment Disputes
• 245 10 a Annual report / c ICSID

50
Main Entry, contd

• Main entry under title (21.1C1) is the most
  common for serials, e.g.
• 245 00 a Serials librarian
• If the title is not unique, may need uniform
  title with a qualifying phrase (21.5B1), e.g.
• 130 0- a Georgia straight (Vancouver, B.C.
  1982)
• 222 -0 a Georgia straight b (1982)
• 245 00 a Georgia straight
• 130 0- a Atlantic monthly (Boston, Mass.
  1993)
• 222 -4 a The Atlantic monthly b (1993)
• 245 04 a The Atlantic monthly

51
Area 1 Title Statement of Responsibility

• Title proper (AACR2R 12.1B)
• Most serials entered under title
• Title proper includes subfields a (title), n
  (numbering of section), and p (name of section)
• Choice of title proper important for serials
• Used to determine major changes
• Used in links
• Determines need for uniform title
• Examples
• 245 04 a The bookman. n Part B.
• 245 00 a Country profile. p China, Mongolia
• Publishers often pose challenges for serials
  cataloguers in determining how to transcribe the
  title!

52
Area 1, contd

• Other title information (AACR2R 12.1E)
• Include other title information if it includes an
  initialism, or contains a statement of
  responsibility, or when title proper is just the
  name of the corporate body. Otherwise include as
  a quoted note.
• Examples
• On serial ER Economic Reform
• In record 245 00 a Economic reform b ER
• 245 00 a Focus b a journal of legal studies
• or
• 245 00 a Camera obscura.
• 500 -- a A journal of feminism and film
  history.

53
Area 1, contd

• Statement of responsibility (AACR2R 12.1F)
• For serials, a statement of responsibility is
  usually a prominently placed corporate body
  appearing on the chief source along with the
  title
• Editors are not given in statements of
  responsibility
• Example
• 245 00 a News and events / c Art Institute
  of Chicago.
• Variant titles (AACR2R 12.7B4)
• Provide additional access
• Generally made for other titles such as cover
  title, parallel titles, portions of title,
  variations of title (initialisms, titles with ,
  etc.), or minor title changes
• Indicator values determine whether or not an
  added entry is generated and the wording of a
  display constant, such as Cover title or Spine
  title
• Example
• 245 04 a The miner workmans advocate
• 246 3- a Miner and workmans advocate

54
Area 2 Edition Statement

• Edition Statements (AACR2R 12.2B1/12.2B2) for
  serials differ from monographs because they must
  apply to all issues of the serial.
• The edition statement often reflects the audience
  for that serial and there are often other
  editions published simultaneously.
• Examples
• 250 -- a Northwest ed.
• 250 -- a Southern ed.
• 250 -- a Spanish ed.
• 250 -- a English ed.

55
Area 3 Numbering

• Frequency Note (AACR2R 12.7B1)
• An eye-readable note can be given for the current
  frequency, even though the same data already
  exists in coded form in the 008 fixed field
• Example 310 -- a Monthly
• Numbering (AACR2R 12.3)
• The 362 field contains data about the first
  and/or last issue of a serial
• This data may be numeric, chronological or both
• Examples
• 362 0- a Vol. 8 (1995)-
• 362 0- a -Vol. 8, no. 3 (Mar. 1998).

56
Area 4 Publishing Statement

• The publishing statement (AACR2R 12.4 1.4)
  and the 260 field is used in much the same way as
  for monographs when recording place of
  publication (subfield a) and publisher (subfield
  b).
• The former rule (1.4D4) that allowed for
  abbreviating the name of the publisher has been
  dropped from AACR2R. This is because online
  catalogues allow searching on the publisher
  field.
• The dates of publication are only entered if the
  first and/or last issues of the title are in
  hand. If neither are in hand the subfield c is
  left blank (AACR2R 12.4F1, 12.4F2)
• Examples
• 260 -- a Boston b Atlantic Monthly Co.,
  c 1993-
• 260 -- a Delft, Netherlands b
  International Translations Centre, c
  1978-1986.
• 260 -- a Vancouver, B.C. Vancouver Free
  Press Pub. Corp.

57
Area 5 Physical Description

• AACR2R Rule 12.5B
• Follow the rules in 2.5 for printed serials.
• A v. is used to show extent when the serial is
  current, i.e. incomplete
• When the serial is complete or has ceased the
  number of volumes may be indicated (AACR2R
  12.5B2)
• Examples
• 300 -- a v. b ill. c 28cm.
• 300 -- a 103 v. b ill. c 28 cm.

58
Area 6 Series

• Series statements (AACR2R 12.6 2.6) are
  handled in serials records in the same was as in
  monographic records (2.6 for printed serials)
  with one exception recording series numbering
• Since the serial record represents the entire run
  of the serial, and the series numbering is likely
  to change with each issue, series numbering is
  normally omitted (AACR2R 12.6B1)

59
Area 7 Notes

• Notes should be informative and most are optional
  
• The notes area is used to record many pieces of
  information that do not fit elsewhere and to
  record some of those many changes that can occur
  in serials over a period of time.
• Some common types of notes are listed below with
  accompanying AACR2 rules and MARC tags.
• There are 12 pages in AACR2R (12.7B1-19) giving
  details of possible notes. There is also an
  entire book (Geer Caraway, 1998) on just the
  note fields for serials.

60
Serials Notes, contd
61
Serials Notes, contd
62
Linking Entry Fields (760-787)Important fields
used to show various links between serials

• 760 - Main Series Entry (R)
• 762 - Sub-series Entry (R)
• 765 - Original Language Entry (R)
• 767 - Translation Entry (R)
• 770 - Supplement/Special Issue Entry (R)
• 772 - Supplement Parent Entry (R)
• 773 - Host Item Entry (R)
• 774 - Constituent Unit Entry (R)
• 775 - Other Edition Entry (R)
• 776 - Additional Physical Form Entry (R)
• 777 - Issued With Entry (R)
• 780 - Preceding Entry (R)
• 785 - Succeeding Entry (R)
• 786 - Data Source Entry (R)
• 787 - Nonspecific Relationship Entry (R)

63
Indicators Important for Linking
FieldsExample Indicators for 780 field
Preceding Entry

• First - Note controller
• 0 - Display note
• 1 - Do not display note (A note in field 580 is
  used if linking constant doesnt define the
  relationship properly)
• Second - Type of relationship (Linking word or
  phrase may be displayed)
• 0 - Continues Continues
• 1 - Continues in part Continues in part
• 2 - Supersedes Supersedes
• 3 - Supersedes in part Supersedes in part
• 4 - Formed by the union of... and ... Formed
  by the union... and ...
• 5 - Absorbed Absorbed
• 6 - Absorbed in part Absorbed in part
• 7 - Separated from Separated from

64
MARC Record With a Variety of Linking
FieldsCf. ISSN Serial Family Tree Showing
Complex Relationships next slide

• 000 03511cas 2200781 a 4500
• 008 780505d19781986ne mr p b i0uuua0eng d
• 022 a 0378-6803
• 042 alc
• 245 00 a World transindex.
• 260 01 a Delft, Netherlands bInternational
  Translations Centre, c1978-1986.
• 265 a International Translations Centre,
  101, Doelenstraat, Delft, The Netherlands
• 300 a v. c30 cm.
• 350 a 240.00
• 362 0 a Vol. 1-v. 9, no 10 (1986).
• 500 a "Announcing translations in all fields
  of science and technology."
• 500 a "A joint publication of International
  Translations Centre, Commission of the European
  Communities, Centre national de la recherche
  scientifique."
• 546 a English, French and German.
• 580 a Merged with Translations
  register-index, to become World translations
  index.
• 710 20 a Centre national de la recherche
  scientifique (France)
• 710 20 a Commission of the European Communities.
• 710 20 a International Translations Centre.
• 780 04 t Bulletin signalétique. 900. dParis
  Centre national de la recherche scientifique,
  c1977- x0397-7749
• 780 04 t World index of scientific translations
  and list of translations notified to the
  International Translations Centre. dDelft
  International Translations Centre, 1977.
  x0376-6381

65
Serial Family Tree
Example of a Family Tree of Serial
Publications From ISSN and key title (2003)
66
Area 8 Standard Number

• The International Standard Serial Number (ISSN)
  is used for serials (12.8)
• Numeric identifying code for serials 022 MARC
• No significance to numbers no information
  contained
• International registry in Paris over 1 million
  records
• National agencies assign own countries serials
  submit
• ISSN Canada at NLC NSDP at LC
• Linked to standardized form of title key title
  222 MARC
• repeats title and adds qualifying elements to
  make it unique
• Only national agencies or ISSN can assign numbers
  and key titles
• Important for more efficient trade between
  publishers distributors, accuracy in citation,
  retrieval, updating linking of records, and
  accuracy in identifying titles, ordering,
  check-in, claims, etc.
• Example
• 022 -- a 0075-2363
• 222 -- a Georgia straight b (1982)

67
ISSN Record
Sample record from ISSN Online
http//www.issn.org8080/English/pub/issnonline
68
ISSN - the X Factor

• What does the X stand for at the end of some ISSN
  numbers?
• 8-digit number last number is check digit
• Calculate check digit (ISSN 0 3 1 7 8 4 7)
• Take the weighting factors associated with each
  digit 8,7,6,5,4,3,2
• Multiply each digit by its weighting factor
  0,21,6,35,32,12,14
• Add these numbers together 0 21 6 35 32
  12 14 120
• Divide by 11 and then subtract the remainder from
  11 120 11 10 remainder 10
• subtract 10 from 11 1
• Add this remainder as the last number in the ISSN
  as the check digit
• If the remainder is 0, add a zero
• if the remainder is 10, put an X at the end

69
Serial Item and Contribution Identifier (SICI)

• ANSI/NISO standard evolving (Z39.56-199X)
• Variable length code to provide unique
  identification of
• serial items (e.g. issues) and
• contributions (e.g. articles) contained in a
  serial
• Developed from SISAC in 1980s, through 1990s and
  ongoing
• More specific than ISSN doc delivery, citation
  systems
• Interesting technology on the cutting edge?

70
Serial Item and Contribution Identifier (SICI)
71
Conclusion

• There has been much progress, particularly over
  the last several decades, toward standardizing
  the bibliographic control of serials
• In the production of the 2002 edition of the
  Anglo-American Cataloguing Rules, there was a
  significant effort toward harmonizing the
  standards for serials cataloguing reflected in
  AACR2R, ISBD (CR), ISSN Registry, Library of
  Congress Rule Interpretations and the practices
  of CONSER cataloguers and major bibliographic
  utilities such as OCLC.
• The on-going training workshops for serials
  cataloguers sponsored by the CONSER program have
  also contributed significantly to the raising of
  standards of serials cataloguing.
• Because the world of serials is so complex there
  will always remain on-going problems and issues
• Keeping up with all the changes in serials and
  updating records is a major chore
• The move to electronic formats is also another
  major challenge
• The perennial problem of determining whether or
  not particular items are to be catalogued as
  serials will remain

72
Resources for Print Serials Cataloguing
AACR2R Rule Interpretations Chapter 12
Continuing Resources. (2002). Ottawa National
Library of Canada. Retrieved 20 October 2003
from http//www.nlc-bnc.ca/6/18/s18-211-e.html An
glo-American cataloguing rules. (2003). 2nd ed.,
2002 revision, 2003 update. Ottawa Canadian
Library Association. ANSI/NISO Z39.56-199X
Serial item and contribution identifier. (1996).
Berkeley Berkeley Digital Library Sunsite.
Retrieved 4 November 2003 from http//sunsite.
berkeley.edu/SICI/foreword.html Campbell, C.J.
(2003). Basic serials cataloging workshop. Rev.
ed. Washington, D.C. Serials Cataloging
Cooperative Training Program. CONSER (Cooperative
Online Serials). (2003). Washington, D.C.
Program for Cooperative Cataloging, Library of
Congress. Retrieved 10 October 2003 from
http//lcweb.loc.gov/acq/conser/ CONSER
cataloging manual. (2002). Washington, D.C.
Program for Cooperative Cataloging, Library of
Congress. CONSER editing guide. (1994 2002
cumulation). Washington, D.C. Program for
Cooperative Cataloging, Library of
Congress. Ellison, S. Pennell, C. (2003).
Catgalogers toolbox. St. Johns, Nfld. Memorial
University Library. Retrieved 12 October 2003
from http//staff.library.mun.ca/staff/toolbox/
73
Resources, contd ...
Ercelawn, A. (2003). Tools for serials
catalogers. Retrieved 10 October 2003 from
http//www.library.vanderbilt.edu/ercelawn/serial
s.html Geer. B. Caraway, B.L. (1998). Notes
for serials cataloging. 2nd ed. Englewood, Colo.
Libraries Unlimited. Glasby, D. J. (1980).
Historical background and review of serials
cataloging rules. Library Resources and
Technical Services 34(1), 80-87. Graham, C.
(1998). Whats wrong with AACR2 A serials
perspective. In Schottlaender, B.E.C. (ed.), The
future of the descriptive cataloging rules.
Chicago American Library Association.
Henderson, K.L. (1992). Personalities of their
own Some informal thoughts on serials and
teaching about how to catalog them. In Cole,
J.E. and Williams, J.W. (eds.), Serials
cataloging Modern perspectives and
international developments. Binghampton, N.Y.
Haworth Press. Hirons, J. Graham, C. (1998).
Issues related to seriality. In Weihs, J. (ed.).
The principles and future of AACR. Proceedings
of the International Conference on the Principles
and Future Development of AACR, Toronto, October
23-25, 1997. Ottawa Canadian Library
Association. Hirons, J. Hawkins, L. (2003).
Transforming AACR2 Using the revised rules in
chapters 9 and 12. Part 1. The Serials Librarian
44(3/4), 243-248.
74
Resources, contd ...
Hirons, J. Hawkins, L. (2003). Transforming
AACR2 Using the revised rules in chapters 9 and
12. Part 2. The Serials Librarian 44(3/4),
249-253. International Federation of Library
Associations and Institutions. (2002). ISBD (CR)
International standard bibliographic description
for serials and other continuing resources.
München K.G. Saur. Retrieved 10 November from
http//www.ifla.org/VII/s13/pubs/isbdcr-final.pdf
ISSN and key title. (2003). Paris International
ISSN Centre. Retrieved 30 October 2003 from
http//www.issn.org8080/English/pub/faqs/princip
le Lange, H. R. (2002). AACR2 and the 2002
revisions Highlights, impact and seriality.
Colorado Librarians 28(4), 51-53. Liheng, C.
Chan, W.S. (1998). Serials cataloging handbook
An illustrative guide to the use of AACR2R and
LC Rule Interpretations. 2nd ed. Chicago
American Library Association. MARC 21 format for
bibliographic data. (1999). Ottawa National
Library of Canada. Maxwell, M. F. (1989).
Handbook for AACR2 1988 Exploring and
Illustrating the Anglo-American Cataloguing
Rules. Chicago American Library Association.
Maxwell, R. L. Maxwell, M. F. (1997).
Maxwells handbook for AACR2R Explaining and
illustrating the Anglo-American Cataloguing
Rules and the 1993 amendments. Chicago American
Library Association.
75
Resources, contd ...
Osmus, L. L. (1996). The transformation of
serials cataloging 1965-1990. In Smith, L.C.
Carter, R.C. (eds.), Technical Services
Management, 1965-1990 A Quarter Century of
Change and a Look to the Future, 171-190. New
York Hawthorn Press. Parent, I. (2003). From
ISBD(S) to ISBD(CR) A voyage of discovery and
alignment. The Serials Librarian 43(4), 73-81.
Williams, J. W. (1990). Serials Cataloging
Trends and Developments A Review of 1988. The
Serials Librarian 18(1/2), 13-35.