LC Training for RDA: Resource Description

1
LC Training for RDAResource Description Access

• Module 4 Relationships in RDA
• -- in bibliographic records and
• in authority records

Cooperative and Instructional Programs
Division Library of Congress September
2012 Revised by A. Schiff, July 2013
2
Acknowledgements

• This course has been adapted from training
  developed by Barbara Tillett and Judith Kuhagen,
  Library of Congress Policy and Standards
  Division, for several training sessions.
• COIN gratefully acknowledges their permission to
  adapt the material for the present purpose

3
Learning Objectives for Module 4 --
Relationships in RDA

• Understand the basics of relationships in RDA
• Determine the relationships that are core to LC
  catalogers
• Express relationships correctly in bibliographic
  records

4
Outline for today

1. Introduction Basics of relationships in RDA
2. People and resources
3. Resources works, expressions, manifestations,
   items
4. People persons, families and corporate bodies

5
Basics of relationships

• 1. What are relationships?
• 2. Why relationships?
• Expressing Relationships
• Helps users find what they want!

6
Basics of relationships

• 1. Entities being related?
• 2. Types of relationships

7
Entities being related

• Relationships between
• 1. Resources and associated persons, families,
  and corporate bodies
• 2. Resources (works, expressions,
  manifestations, items)
• 3. Persons, families, corporate bodies

8
Relationships in RDA

• Chapters 18-22, Appendix I
• Resource and associated persons, families,
  corporate bodies
• Chapters 24-28, Appendix J
• Between resources (works, expressions,
  manifestations, items)
• Chapters 29-32, Appendix K
• Between persons, families, corporate bodies

9
Relationship designators

• RDA appendices I, J, and K
• Not CORE
• Not closed lists
• If none of the terms listed in this appendix is
  appropriate or sufficiently specific, use another
  concise term to indicate the nature of the
  relationship.
• LC policy decisions in some LC-PCC PSs
  otherwise, cataloger judgment to use
• PCC Guidelines

10
Screen image from the RDA Toolkit
(www.rdatoolkit.org) used by permission of the
Co-Publishers for RDA (American Library
Association, Canadian Library Association, and
CILIP Chartered Institute of Library and
Information Professionals)
11
Methods to express relationships

• 1. Identifier, e.g.
• 110 2 0 (DLC)n 80119883 e author.
• 110 2 0 (uri)http//id.loc.gov/authorities/
• names/n80119883 e author
• 2. Authorized access point, e.g.
• 110 2 a Society of Actuaries, e author.
• 3. Structured description, e.g.
• 776 08 i Also issued as t Health statistics
• 4. Unstructured description, e.g.
• 500 a Translation of the authors novel
  Digital fortress.

12
Designation of relationships in MARC
bibliographic records

• e of 100-110 and 700-710
• j of 111 and 711
• i of 700-730
• i of 76X-78X linking entry fields
• MARC 21 coding (e.g., 780 00 continues 785 00
  continued by)
• PCC Guidelines - Guideline 14
• MARC 21 264 fields

13
Citing another resource authorized
access points

• In MARC 700-730 fields
• Give the form represented by NAR
• If there is no NAR, give the RDA form

Exception Do not use AACR2 NAR with
Polyglot or more than one language in
subfield l for multiple expressions.
14
Citing another resource
linking entry fields

• In MARC 760-787 fields
• Copy/paste what is in the existing record for
  that resource and adjust the subfield coding as
  appropriate
• OCLC has Insert from Cited Record feature to
  automatically fill in field based on OCLC of
  the related record

15
Designation of relationships in MARC authority
records

• In older authority records relationships are
  shown in
• 500 w and 663
• 510, 511, and 530 w
• 110 2 a Society of Actuaries
• 510 2 a Actuarial Society of America w a
• 510 2 a American Institute of Actuaries w a
• RDA relationships are now recorded in 5XX i and
  w r (more on this later)

16
Summary

• You have been recording relationships in AACR2
• There are some new concepts about relating
  entities in RDA
• Relationships are recorded as authorized access
  points, notes, and linking fields

17
Persons/families/bodies and resources

• Creators and others associated with works (ch.
  19)
• Contributors associated with expressions (ch. 20)
• Manufacturers, publishers, distributors
  associated with manifestations (ch. 21)
• Owners, annotators, autographers, etc. associated
  with items (ch. 22)

18
Creator relationships

• Persons/families/bodies related to works
• author
• compiler
• filmmaker
• interviewer
• programmer
• and others (RDA Appendix I)

19
Creator relationships (cont)

• LC-PCC PS 19.2 Creator
• CORE element. If more than one creator, only
  first creator with principal responsibility is
  required. If principal responsibility not
  indicated, only first-named creator is required.
• Other creator relationships are optional in RDA

20
Creator relationships in bibliographic records

• Give as authorized access point in MARC 1XX field
  (and 7XX field if more than one creator or if
  other associated with work) in bibliographic
  record
• Relationship designators from RDA appendix I.2 in
  subfield e/j of 1XX and 7XX field
• Not a closed list
• Do not include e in name authority record
• PCC Guidelines include RD for all creators,
  whether coded 1XX or 7XX

21
Example Creator work relationship
110 2_ a Society of Actuaries, e author. 710 2_
a American Academy of Actuaries, e author.
100 1_ a Fleischer, Tsippi, e composer.
110 1_ a Israel, e enacting jurisdiction.
22
Example Others associated with work

• Others associated with works (19.3)

710 2_ a Geological Survey (U.S.), e issuing
body.
710 2_ a Irgun ha-gananim be-Yisra'el, e
sponsoring body.
700 1_ a Fox, Eytan, d 1964- e film director.
700 1_ a Chazan, Robert, e honouree.
22
23
Creator and other relationships in authority
records

• Give as authorized access point in MARC 5XX field
• Relationship designators from RDA appendix I.2 in
  subfield i of 5XX
• Not a closed list
• Consider proposing new terms to JSC
• 130 _0 Yosi v?e-G'ager
• 500 1_ i Film director a Fox, Eytan, d 1964-
  w r
• 500 1_ i Screenwriter a Bernheimer, Avner, d
  1968- w r

24
Contributor relationships

• Persons/families/bodies related to expressions
• Translators
• Editors of compilations
• Performers
• Illustrators
• Arrangers of music
• Compilers

25
Contributor relationships (cont.)

• Not core in RDA
• LC-PCC PS 20.2
• CORE for LC first illustrator of resources
  intended for children
• If multiple illustrators are present, apply
  cataloger judgment to give more than the first
• PCC practice record contributors if considered
  important for identification

26
Contributor relationships (cont.)

• Give as authorized access point in MARC 7XX
  fields in bibliographic record
• Relationship designators from RDA appendix I.3 in
  subfield e/j of 7XX field
• Not a closed list
• Do not include e in name authority record

27
Example 1 Contributor relationships
100 1 a Wood, Audrey, e author. 245 14 a The
napping house / c Audrey Wood
illustrated by Don Wood. 700 1 a Wood, Don, e
illustrator.
Notes 1) 2nd statement of responsibility is not
core also, it isnt needed to justify the
700 field. 2) LC policy give e illustrator
3) PCC policy give any contributors considered
important for identification
28
Example 2 Contributor relationships
100 1 a Lindgren, Astrid, d 1907-2002, e
author. 240 10 a Pippi Långstrump. l
English 245 10 a Pippi Longstocking / c Astrid
Lindgren translated by Tiina Nunnally. 700
1 a Nunnally, Tiina, d 1952- e translator.
Notes 1) PCC relationship designator for
creators required 2) PCC relationship
designators for others highly
encouraged 3) 2nd statement of responsibility
is not core also, it isnt needed to
justify the 700 field.
29
Example 3 Contributor relationships
245 a Favorite American music / c performed
by the Baltimore Symphony Orchestra with
Marin Alsop conducting. 505 a ... 710 a
Baltimore Symphony Orchestra, e
performer. 700 a Alsop, Marin, e conductor.
Could have used the more general e
performer for Alsop.
30
Contributor relationships in authority records

• Give as authorized access point in MARC 5XX field
• Relationship designators from RDA appendix I.3 in
  subfield i of 5XX
• Not a closed list
• Consider proposing new terms to JSC
• 100 0_ a Plato. t Amatores. l Greek s
  (Souilhe)
• 500 1_ i Editor a Souilhe, Joseph, d
  1885-1941 w r
• 100 1_ a Pushkin, Aleksandr Sergeevich, d
  1799-1837. t Evgenii? Onegin. l English
  s (Kayden)
• 500 1_ i Translator a Kayden, Eugene M. q
  (Eugene Mark), d 1886-1977 ?w r

31
Relationships to manifestations

• Persons/families/bodies related to manifestations
  (RDA 21.0, Appendix I.4)
• Producers (of unpublished resources)
• Publishers (e.g., broadcasters)
• Manufacturers (e.g., engravers, printers)
• Distributors (e.g., film distributor)
• Other persons, families, or corporate bodies
  associated with a manifestation (e.g., book
  designers, platemakers, etc.)
• Cataloger judgment whether to record in 7XX

32
Relationships designators for persons/families/bod
ies associated with manifestations

• Relatively few terms are listed in Appendix I.4
• The terms producer, publisher,
  manufacturer, distributor are separate
  elements -- not found in Appendix I.4
• PCC Guidelines Guideline 4

33
Examples Relationships to manifestations
264 1 a Bethesda b NIH, c 2008. 710 2 a
National Institutes of Health (U.S.), e
broadcaster.
264 1 a St. Paul b West Publishing Company,
c 2011- 710 2 a West Publishing Company, e
publisher.
PCC Guidelines Assign an RDA element name as a
relationship designator, e.g., "creator" (19.2)
or "publisher" (21.3) if it will most
appropriately express the relationship.
34
Relationships to items

• Persons/families/bodies related to items (RDA
  22.0, Appendix I.5)
• Owners
• Custodians
• Curators
• Binders
• Inscribers
• Cataloger judgment

35
Examples Relationships to items
500 a University Library's copy has ms.
notes by author on endpapers. 5 IaH 700 a
Smiley, Jane, e annotator.
541 c Gift a John Jefferson d 2011. 5
DLC 700 a Jefferson, John, e donor.
36
Summary

• Works
• First creator in 1XX, others in 7XX
• e/j is optional in RDA
• i of 5XX in authorities
• Expression
• First contributor in 7XX field
• e required by LC for illustrator for resources
  intended for children
• i in 5XX in authorities
• Manifestations Cataloger judgment
• Items Cataloger judgment

37
Relationships between resources

• Related works, expressions, manifestations, and
  items
• Relationships in bibliographic and/or authority
  records
• Related works (ch. 25)
• Related expressions (ch. 26)
• Related manifestations (ch. 27)
• Related items (ch. 28)

38
Related works

• RDA 25.1
• Common work relationships
• Whole-part, e.g.,
• Works in a compilation
• Chapters in a book
• Adaptations
• Supplements
• Sequential relationships (e.g., earlier and later
  serials)

39
Related works

• Not core in RDA
• LC-PCC PS 25.1
• LC core related work relationships
• Whole-part relationships for works in a
  compilation
• Sequential serial relationships

40
Whole-part relationships for compilations

• LC/PCC Give MARC 505 contents note unless
  contents indicated in another part of the
  description (e.g., in MARC 245 a because no
  collective title present) or unless burdensome
• LC/PCC Give one MARC 7XX analytical authorized
  access point for the predominant or first work if
  it is substantial cataloger judgment if
  additional 7XX fields for other works
• Dont give analytical authorized access points
  for some works anthologies of poetry, conference
  proceedings, hymnals, journals, interviews or
  letters, etc. LC-PCC PS 25.1

41
Example Whole-part work
Authorized access points for the works 100 1
a Shakespeare, William, d 1564- 1616. 240 10
a Plays. k Selections 245 10 a Hamlet b
King Lear / c William Shakespeare. 700 12 i
Contains (work) a Shakespeare, William, d
1564-1616. t Hamlet. 700 12 i Contains (work)
a Shakespeare, William, d 1564-1616. t King
Lear.
Even though 2nd indicator in 700 indicates the
relationship Contains, PCC practice is to also
include the designator.
42
Example serial related works
Structured descriptions and three identifiers
each 245 00 a TCA journal. 785 00 i Continues
(work) t Journal of professional counseling,
practice, theory, research x 1556-6382 w
(DLC) 2005205756 w (OCoLC)55891574
245 00 a Journal of professional counseling,
practice, theory, research. 780 00 i Continues
(work) t TCA journal x 1556-4223 w (DLC)
93645762 w (OCoLC) 26906768
785 indicators 00 relationship Continued
by 780 indicators 00 relationship Continues
43
Authority record, work relationship

• 046 k 1944
• 100 1 a Chase, Mary, d 1907-1981. t
  Harvey
• 380 a Play
• 530 0 i Adapted as a motion picture
  (work) a Harvey (Motion picture) w r
• 670 a Harvey, 1950.
• 670 a Wikipedia, January 6, 2011 b
  (Harvey Pulitzer Prize-winning play by Mary
  Chase premiered in 1944 adapted for film
  by Chase, Oscar Brodney, and Myles Connolly
  in 1950)

44
Related expressions

• RDA 26.1
• Common expression relationships
• Whole-part (e.g., translations in a compilation)
• Revisions
• Editions
• Translations
• Language editions
• Abridgements

45
Related expressions LC core

• LC-PCC PS 26.1
• LC/PCC core expression relationships
• Whole-part relationships for expressions in a
  compilation (same policy as for works)
• Sequential serial relationships

46
Example 1 Whole-part expression
Authorized access points for the
expressions 100 1 a Petterson, Per, d
1952- 245 10 a Two Norwegian novels / c Per
Petterson. 505 0 a Out stealing horses -- To
Siberia. 700 12 i Contains (expression) a
Petterson, Per, d 1952- t Ut og stjæle
hester. l English. 700 12 i Contains
(expression) a Petterson, Per, d 1952- t
Til Sibir. l English. 740 02 a Out stealing
horses. 740 02 a To Siberia.
47
Example 2 serial related expression
Structured description for other language
edition 130 0 a Revista de política y
derecho ambientales en América Latina y el
Caribe. l English. 245 10 a Journal of
environmental policy and law in Latin America
and the Caribbean. 775 08 i Issued also in
Spanish under title t Revista de política y
derecho ambientales en América Latina y
el Caribe.
48
Example 3 Related expression - translation
Authorized access point 100 1 a Brown, Dan,
d 1964- 240 10 a Digital fortress. l
French 245 10 a Forteresse digitale. 700 1 i
Translation of a Brown, Dan, d 1964- t
Digital fortress.
49
Example 4 Related expression - translation
Structured description in 500 field 100 1 a
Brown, Dan, d 1964- 240 10 a Digital fortress.
l French 245 10 a Forteresse digitale / c Dan
Brown. 500 a Translation of Digital fortress
/ Dan Brown. -- 1st ed. -- New York St.
Martins Press, 1998. -- 371 pages 22 cm.
50
Example 5 Related expression - translation
Structured description in 765 field 100 1 a
Brown, Dan, d 1964- 240 10 a Digital fortress.
l French 245 10 a Forteresse digitale / c Dan
Brown. 765 08 i Translation of a Brown,
Dan, 1964- t Digital fortress b 1st ed.
d New York St. Martins Press, 1998 h
371 pages 22 cm w (DLC) 9703318
2nd indicator blank Translation of
2nd indicator 8 No display constant generated
51
Example 6 Related expression - translation
Unstructured description in 500 field 100 1 a
Brown, Dan, d 1964- 240 10 a Digital fortress.
l French 245 10 a Forteresse digitale / c Dan
Brown. 500 a Translation of the
authors novel Digital fortress.
52
Related manifestations

• RDA 27.1
• Common manifestation relationships
• Reproductions
• Different formats for same expression (e.g., book
  vs. CD book vs. PDF)
• Special issues
• Related manifestation is a core element for LC
  and PCC for reproductions.

53
Recording related manifestations

• Structured or unstructured description
• Linking entry fields 775 or 776
• 5XX note
• Not by an authorized access point
• LC-PCC PS 27.1.1.3 use structured description
• 775 if carrier of reproduction is same as
  original
• 776 if carrier not same as original
• Use Reproduction of (manifestation) unless a
  particular PCC program recommends otherwise
• Use information as is from the record for the
  original (no need to upgrade)

54
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55
Recording related manifestations

• LC-PCC PS 27.1.1.3 use structured description
• For serials, give reciprocal relationship on the
  record for the original. Use Reproduced as
  unless a particular PCC program recommends
  otherwise
• Generally do not give reciprocal relationship on
  originals for monographs and integrating resources

56
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57
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58
Example Related manifestations
245 00 a Health statistics for elementary
-school children. 264 1 a Baltimore b Johns
Hopkins University, c 2009- 300 a
volumes c 27 cm 776 08 i Also issued as t
Health statistics for elementary-school
children d Baltimore Johns Hopkins
University, 2009- h CD-ROMs 4 3/4 in.
59
Reproductions - LC-PCC PS 27.1.1.3

• If the manifestation is a compilation containing
  reproductions of works not published earlier as a
  compilation, give a bibliographic history note,
  rather than MARC 775/776 linking fields, about
  the individual works if you think that
  information would be helpful
• If reproduction is facsimile of a manuscript and
  attributes for use in 775/776 are not readily
  available, give bibliographic history note
  instead

60
Related items

• RDA 28.1
• Common item relationships
• Reproduction of a specific copy
• Bound with
• Item added to copy of manifestation in a special
  collection
• Relationships that apply only to a single copy of
  the manifestation -- so, usually local
  information

61
Related item LC core

• LC-PCC PS 28.1
• CORE for LC for
• Reproductions when important to specify the item
  that was reproduced
• Special relationships for rare materials if
  warranted
• Bound withs

62
Recording Related items

• RDA 28.1/LC-PCC PS 28.1.1.3
• Structured or unstructured description
• Linking entry fields 7XX
• 5XX
• Not by an authorized access point
• Use relationship designators in RDA appendix J.5
  in i of 7XX linking fields
• For reproductions, use 775 if carrier of
  reproduction is same as original 776 if carrier
  of reproduction different from original

63
Examples Related items
501 i Bound with a ___________. 5 DLC
501 i Filmed with a Lit?erarishe
monat?sshrift?en. Vilna O. fg., 1908 --
Yidishe folks-lider / Emil Sekulets.
Bukaresht Muzik-Farlag fun dem
Kompozitorn-Farband fun der R.F.R., 1959 --
V?os gev?en et?yudn un zikhroynes / A.
Lit?v?ak?. V?ilne V?ilner farlag fun B.
K?letsk?in, 1925. 5 WaU
775 i Reproduction of (item) t Hiking in
Unicoi State Park d Helen, GA RST
Publishers, 1955 h 22 p. ill. 19 cm.
64
Relationships between persons, families, and
corporate bodies

• Entities in relationships Group 2
• Relationships in authority records
• Related persons (ch. 30)
• Related families (ch. 31)
• Related corporate bodies (ch. 32)

65
Relationships between persons, families, and
corporate bodies

• LC/PCC core relationships
• Different identities for persons (LC-PCC PS 30.1)
• Immediately preceding/succeeding corporate bodies
  (LC-PCC PS 32.1)

66
Recording relationships between
persons/families/corporate bodies

• Relationship recorded in authority record in 5XX
  field
• Use Appendix K relationship designators in i of
  5XX
• LC/PCC policy Some relationships indicated by
  values in subfield w rather than designators in
  subfield i
• Different identities for persons

67
LC policy for different identities

• 2 identities un-coded 500 fields in each NAR
• 3 or more identities DCM Z1 yellow page for the
  663 field gives information about use of the 663
  field with w nnnc in 500 fields

68
Example 2 identities
100 1 a King, Stephen, d 1947- 500 1 a
Bachman, Richard 100 1 a Bachman, Richard 500
1 a King, Stephen, d 1947-
RDA would allow coding as 100 1 a King,
Stephen, d 1947- 500 1 i Alternate identity
a Bachman, Richard w r 100 1 a Bachman,
Richard 500 1 i Real identity a King,
Stephen, d 1947- w r
69
Examples 3 different identities
100 1 a Twain, Mark, d 1835-1910 500 1 w
nnnc a Clemens, Samuel, d 1835-1910 500 1 w
nnnc a Snodgrass, Quintus Curtius, d
1835-1910 663 a For works of this author
written under other names, search also
under b Clemens, Samuel Langhorne,
1835-1910, b Snodgrass, Quintus Curtius,
1835-1910
Authorized access point in authority records
100 1 a Clemens, Samuel, d 1835-1910 500 1 w
nnnc a Twain, Mark, d 1835-1910 663 a For a
listing of the names used by this author,
search also under b Twain, Mark, 1835-1910
70
Example related corporate bodies
Previous AACR2 and early RDA practice 110 2
a Library of Congress. b Policy and
Standards Division 510 2 w a a Library of
Congress. b Cataloging Policy and Support
Office
110 2 a Library of Congress. b Cataloging
Policy and Support Office 510 2 w b a Library
of Congress. b Policy and Standards Division
71
Example related corporate bodies
Current RDA practice 110 2 a Library of
Congress. b Policy and Standards Division 510
2 i Predecessor a Library of Congress.
b Cataloging Policy and Support Office w r
110 2 a Library of Congress. b Cataloging
Policy and Support Office 510 2 i Successor a
Library of Congress. b Policy and Standards
Division w r
72
Other relationships

• LC/PCC if giving other relationships in name
  authority records
• Cataloger judgment to give relationship
  designator from RDA appendix K in subfield i to
  identify specific relationship
• Need value r in subfield w if using subfield
  i

73
Examples person related to corporate body or
family
100 1 a Garr, Arnold K. 510 2 i Employer a
Brigham Young University w r
100 1 a Carroll, Charles N. q (Charles
Nagus), d 1817-1902 500 3 i Descendants a
Carroll (Family g Carroll, Charles N.
(Charles Negus), 1817-1902) w r
74
Summary

• Module 4 Relationships
• Relate 2nd main goal of RDA (1st identify)
• Relationships within and between FRBR Group 1
  (work, expression, manifestation, item) and Group
  2 (person, family, corporate body) entities
• Relationship designators in appendices I, J, K
• LC and PCC core relationships

75
Module 4 Relationships in RDA

• Questions?