Project Organization

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Project Organization

• presented byDHS/OIS/PMO

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Class Objectives

• Project Roles and Responsibilities
• Project Libraries
• Tips, Tricks, and Suggestions???

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Roles Responsibilities
People know why they are participating and what
they should do!

• Assumption

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Roles Responsibilities

• Project Roles and Responsibilities
• Who Does What
• Who Decides What
• Clearly Defined
• Discover Training Needs
• Template

Clarify
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• Reduce stress!
• Distribute the workload!
• Increase collaboration!

WHY!!
Improve teamperformance Clarify RRs
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Exhibit 1 This organization judged the project
a failure and found these to be major causes, led
by unclear roles and responsibilities.
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RRs vs. Work Definition
Work Definitions
Role Definitions
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Methods of Defining R Rs

• Written Definitions in Charter
• Project Organization Charts
• RR Templates
• RACI (Responsible, Accountable, Consulted,
  Informed)
• WBS Dictionaries

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1.Researched
3. Standardized
2. Collected
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Delivering Roles and Responsibilities

• Work with your team
• Expectations of Project Team Members
• Laying the groundwork

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Benefits of Clearly Defined Roles and
Responsibilities

• Team Performance Individuals who
• are focused on common goals
• understand how each person's RRs support the
  whole project.
• Training Needs are more easily defined

• Project teams are becoming the primary unit of
  performance in organizations.

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Organize Your Project
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Project Management Directories(Project Library)

• What to do with it
• Where to get it
• How to get it

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1
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3
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Documentation

• Standard Templates
• Naming Conventions Version Control
• Standard Styles

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Naming ConventionsVersion Control
Standard Document Naming Structure The following
naming convention is recommend for all project
documents ltAcronymgt ltDocument Namegt ltoptional
version numbergt lt optional dategt
This is the name of a really important file for
my project that I really want to make sure I do
not misplace.doc
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Standard Styles
To create a new standard style in MS Word using
the same style layout as the PMO open the
Standard PMO Template.doc file and in the MS
Word menu go to Format gtgt Stylesgtgt Organizer
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Default styles normally available in the
Normal.dot template.
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Delete any existing styles that can be deleted.
Select available styles and click Copygtgt
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Default styles currently available in the
Normal.dot template. (Note existence of scroll
bar)
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Please take some time for Class Evaluation!