Organizing a Project Team

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Organizinga Project Team
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Outline

• Assessing Internal Skills
• Creating a Team
• Managing Team Issues

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Think of Your Favorite Spy Movie
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Generalities

• Project organization / organizing the software
  project team is critical part in software project
  management
• Software team productivity Critical cost for
  software engineering
• Managing technical people is relatively more
  difficult
• How to build and make the IS team works?

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Building Bridges versus Software

• Why do bridge projects usually succeed?
• Why do software projects usually fail?
• X on time
• X within budget
• X meet expectations

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Developing Project Organization
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Assessing Internal Skills

• Experience is the best barometer
• Prior Projects
• Personal Knowledge
• Recommendation of Management
• Recommendation of Team Members

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Assessment of Internal Skills is Derived from
Multiple Sources
Team Members
Management Input
Reputation of Workers
Experience
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A Balance of Certifications and Experience Proves
Expertise
Expertise
Certifications
Experience
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Creating a Team
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Defining Team Structure

• As you begin to shape your project team, you will
  need to determine the type of team youll
  assembly. Specifically, your team will comprised
  one of two structures
• Part Time Matrix This structure is fairly common
  as it allows employees to work on their regular
  assignments and a percentage of their time is
  allotted for your projects. All team members
  complete their assigned duties as part of their
  regular workweek
• Full Time Matrix This structure is more typical
  of contract-based workers. Full-time matrix
  employees are dedicated to the project 100 of
  their workweek

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Project Participants
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PM Must be Able to.

• Understand his team as a group of individuals
• (if he can) to select the group individuals
• Understand the individual behaviors in the group
• Tailor the structure and group operating mode in
  respect to the task to be realized
• Supervise the group in order to ensure that the
  cost, schedule and performance objectives are met

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Personal Ambitions must be put aside for the
success of the projects
Project Success
Spirit of Teamwork
Jealousies Politics Anxiety
Project Manager
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Motivating your Team

• How can you motivate your
• team and change the focus
• from self-centric to project-
• centric
• Show the team members whats in it for them
• Show the team what this project mean to the
  company
• Show the team why this is exciting (semangat)
• Show the team members their importance

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Managing Team Issues

• Unit of One / Common Goals
• Do Thinks Small
• Individual Respect
• Right job and personnel assignments
• Open Communication

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Unit of One

• A project team is unit of one, which cant
  tolerate individual error
• All members must have the same Common visions
  about where the team is going
• The leaders and the members of good teams must
  have realistic expectations of goals and motives
  of a project, thats why all members have to
  understand
• the project's purpose,
• the strategy for getting the work accomplished,
• the ultimate goal,
• the benefits people will receive if the goal is
  met,
• the measurement system that's going to be used,
  and
• how differences of opinion ( or other conflicts )
  are going to be handled.

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Do Think Small !!!
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Do Think Small !!!
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Individual Respect

• To create personnel commitment and strong
  leadership
• Mostly IT people are highly educated and
  relatively more individualist
• Individual must have two basic qualities
• Resistance to stress
• Adaptation
• Organization and team shared culture that rewards
  the project members

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Right Jobs Assignment

• Team members came from different background
• To define a right job desc, based on project
  assessment, will assure the project deliverables
  completion
• To assign right people to do the right job, is a
  way to bust project motivation and performance

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Open Communication

• Open communication between project participants
  is a catalyst to bust the project performance
• Psychologically
• People are individuals and has their own project
  agenda
• People aren't stupid. They know when they're
  being used.
• People tend to be intimidated by those who hold
  leadership positions
• A team works better when people are at ease with
  the leader. Members are more likely to saywhat's
  on their minds

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Get Organized
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• Be Quick but Dont Hurry
• John Wooden