Project%20Kickoff%20Meeting

1
Project Kickoff Meeting

• Project Name
• Location
• Date

2
Project Kickoff Meeting Agenda

• Introductions (Review Agenda, Session
  Objectives, Ice Breaker exercise)
• Client Executive/Sponsor Briefing(Business and
  Project Vision, Company culture and values,
  Client Organization)
• IT Organization Briefing (Overview of IT
  organization, culture, values)
• Project Approach (Project Life Cycle Process,
  deliverables (with samples), scope management,
  communications plan, project extranet)
• Project Team Organization(Client and Development
  team roles and responsibilities, Team
  organization chart )
• Project Vision (Vision for the Futire)
• Risk Assessment (Identification and mitigation
  of key risks)
• Measures of success
• Next steps

3
Session Objectives

• Define project team roles and responsibilities
• Review project methodology and approach
• Define project policies and procedures
• Define measures of project success
• Create a cohesive, successful, high-performing
  team

Are there any other objectives we should include?
4
Introductions

• Your Name
• Your Organization
• Your Role
• What is the most interesting thing you have ever
  done

5
Icebreaker World Map Exercise

• Imagine a Map of the World (Mercator projection)
  on the floor
• World Map on the next slide can be used for
  orientation
• Place yourself where you were born (2 minutes)
• The best place you have visited (1 minute)
• A place you want to go but never have (1 minute)

6
N
7
Client Executive Briefing

• Client Executive invited to speak for 30 minutes
  on
• What are the strategic and business drivers for
  this project
• Why is the project important to the organization
• Vision of the Future
• Specific objectives for the project
• Measures of success
• Client Company values and culture

8
Your Company/Organization Overview

• Your History
• Your Organization
• Structure
• People
• Offices
• Capabilities
• Your Projects/Clients

9
Project Approach

• Team1 presentation
• Project Approach

10
Project Approach

• Project Life Cycle Process
• Deliverables (with samples)
• Scope management
• Communications Management
• Project extranet

11
Project Team Organization

• Team 2 presentation
• Project Team Organization

12
Project Team Organization

• Client and Development Team roles and
  responsibilities
• Team Organization Chart

13
Project Vision

• Team 3 presentation
• Project Vision

14
Project Vision

• Divide into mixed groups of 5 7 people max, and
  address the following questions
• How will this project enable you to do business
  in 1 2 years from now
• What will the day in the life look like for
  your customers and other stakeholders?
• How will this project affect the organization?
  (Employees, culture, organization structure)
• What are the Top 5 requirements for this project?
• Working as a team, develop one of the following
• A short play or skit demonstrating a future Day
  in the Life of stakeholders affected by this
  project
• A few web pages (on flip charts) that illustrate
  future functionality
• A Fortune magazine article written a year or two
  from now describing the merits of your project
• A piece of art work illustrating your Vision of
  the Future

15
Risk Assessment

• Team 4 presentation
• Risk Assessment

16
Risk Assessment

• Prepare a Risk Response Plan for the Top Five
  Risks on your project

17
Risk Response Plan OATours.com project
Date Risk Prob.(H/M/L) Impact(H/M/L) Mitigating ActionsAction By Target Date Status
1
2
3
4
5
18
Measures of Success

• How do we measure the success of this project?
• What are the factors that will help to achieve
  this success?

19
Next Steps

• Determine the next steps(Actions, with target
  dates and assigned responsibilities).