Project Management-Overview

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Project Management-Overview

• Ghazala Amin
• Lecture 7

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Agenda

• Introduction
• Meeting Objectives
• Project Oriented Industries
• Project Manager, Power and Authority
• PM Discipline
• Managing your Stake Holders
• Talk the Talk and Walk the Walk
• Communication
• Project Closure

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Why Project Management?
A good and common project management knowledge
platform will increase the likelihood of the
project attaining its goal within time and budget.
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Three levels of Competency

• I know
• I can do
• I can adapt to new situation

Reference Project Management 5E 2011 Erik W
Larson, Clifford F Gray
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Field of Project Management

• The field of project management is growing in
  importance and at an exponential rate.
• It is nearly impossible to imagine a future
  management career that does not include
  management of projects.
• Résumés of managers will soon be primarily a
  description of the individuals participation in
  and contributions to projects.

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Why Project Management
Every social organization whether working on
service delivery or process issue, undertakes
projects. Projects come in many forms and can
range from the very simple to the very complex.
Every project is unique and presents unique
challenges. Project Management is essential to
manage projects.
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Project Oriented Industries

• What do the following headlines have in common?
• Lahores Metro Bus project
• Apples new iPhone hits the market
• Citywide WiFi system set to go live
• Samsungs new S4 hits the market

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Project Oriented Industries

• NASA and DOD (Department of Defense)
• Construction, architecture, new product
  development
• Financial Institutions
• Banks, Insurance, Telecommunication
• Manufacturing Units and Plants operation

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Project Managers Power and Authority

• Authority
• Right of an individual to make necessary
  decisions required to achieve his objectives or
  responsibility.
• Power
• Granted to an individual by the subordinates and
  peers over time and is a measure of their respect
  for the individual.
• Builds credibility and respect in the profession.
• Accountability
• Acceptance of success or failure.
• Responsibility
• Assignment for completion of specific event or
  activity

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Talk the Talk and Walk the Walk

• Knowing and using industry specific LINGO Terms
  and terminology.
• Award and Reward - Ensure every one understands
  the benefit of project completion on schedule and
  budget.
• Use cultural influences to your advantage.

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Project Management Discipline
Project A temporary endeavor undertaken to
create a unique product or service
Project Management The application of knowledge,
skills, tools and techniques to project
activities in order to meet or exceed
stakeholder needs and expectations
Program A group of projects managed in a
coordinated way to obtain benefits not
available from managing them individually

• Start and End date, allocated budget and
  available resources
• Dedicated Stakeholders
• Informed and Knowledgeable End user
• Empowered Project Office personnel
• Strict documentation
• Change management and risk mitigating process
• Estimation process for additional or in-scope
  deliverables
• PLANNING, CONTROLLING AND MANAGING.

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The Functions of Project Management
CONTROLLING Who judges results and by what
standards?
Project Resources
PLANNING What are we aiming for and why?
DIRECTING Who decides what and when?
MOTIVATION What brings out the best in people?
ORGANIZING Whats involved and why?
The basic functions of general management equally
apply to project management
David I. Cleland / Lewis R. Ireland, Project
Management Strategic Design and Implementation,
4th ed., p. 42.
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Introduction to Project Management

• Project Management involves the following but is
  not limited to
• Change Management
• Communication Management
• Deliverables Management
• Human Resource Management
• Quality Management
• Risk Management
• Financial/ Cost Management
• Monitoring and Control
• Customer Relationship Management

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Who is who in a Project?

• Project Stakeholders are
• Individuals directly involved in project
  deliverables or
• Individuals that are positively or negatively
  affected by the project
• Project Stakeholders include
• Project Manager
• Project Team Members
• Donors
• Government Agencies
• Media
• academia
• Performing organization
• Beneficiaries
• End Users and many others

1/19/2016 351 PM
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Project Stakeholders

• Sponsor
• Upper level management that provides guidance and
  controls effective use of customers money on the
  project
• Performing Organization
• Enterprise whose employees are most directly
  involved in doing the work of the project.

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Stake Holder Communication
Top Management
Project Manager
The Customer
Line Managers Other Projects
Regulators Links -TBD
Project Team Members
Vendors
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Stakeholder Communication

• Stakeholders need to be tackled and dealt with
  carefully and their communication needs should be
  identified in the initial phase of the project.
• Project Manager spends a considerable amount of
  time communicating and interacting with project
  stakeholders.
• Project Managers always need to keep the project
  priorities clear during all these interactions
  and project meetings.

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Stakeholder Communication

• Major Types of Stakeholder Communication are
• Upward Communication There is a need for concise
  and precise information to ensure informed and
  knowledgeable project sponsor.
• Lateral Communication Communication with
  customers and peer managers should be on need to
  know basis in a cordial environment to ensure
  their support when ever needed for project
  progress.
• Downward Communication Detailed project
  information with task oriented goals along with
  emphasis on timely execution should be provided
  and demanded from individual team members of the
  project. It is important for the project manager
  to explain the individual team members role in
  the ultimate success of the project and the
  program. This ensures accountability of every one
  involved in the successful delivery of the
  project.

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Stakeholder Communication

• Project manager should create an environment in
  which project stakeholders,
• contribute frequently and appropriately