Graduation Seating

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Graduation Seating

• SEUG Salford January 10th 2008

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Graduation Seating

• Based on NTU module
• Integrated with baseline graduation and ceremony
  data
• INB forms and Student Self Service

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Graduation Seating

• Create ceremonies
• Venues, seating plans, ticket prices, number of
  available tickets
• Associate with College codes (faculties)
• Determine order of students at ceremonies
• E.g. by program, major, concentration
• Take online bookings for tickets
• Allocate seats to students and guests

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Graduation Seating

• Create ceremonies
• Baseline ceremony forms
• STVCERT
• STVSITE
• SHACRMY
• Name, term, date, time and place of ceremony
• Maximum number of student tickets per person
• Maximum number of guest tickets per person

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Graduation Seating

• SKAGCRM Ceremony Details form
• Reply deadline
• Debt payment deadline
• Ticket prices
• Special offers
• Packaging price
• Online availability of ceremony and special
  arrangements pages
• Colleges (faculties) associated with ceremony
• Used in search criteria for updating graduation
  and diploma data
• Used to link programs to ceremonies

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Graduation Seating
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Graduation Seating
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Graduation Seating

• SKAGHAL Hall Seating Maintenance form
• Set up seating plans for Site codes used against
  ceremonies
• Rows and Seat numbers
• Optional Aisle and Location codes (LOVs)
• Stalls
• Circle
• Templates that can be assigned to multiple
  ceremonies

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Graduation Seating
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Graduation Seating

• SKAGCCR Ceremony Seating Plan Creation form
• Create and delete ceremony hall details
• Assigns the hall templates to specific ceremonies
  to provide them with a seating plan
• View allocation totals for a ceremony

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Graduation Seating
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Graduation Seating

• Link programs to ceremonies
• Determines the order in which students are seated
  at ceremonies
• E.g. by Department, program, major or
  concentration
• SKAGPRG Additional program ceremony data
• Certificate indicator
• Mode of study (LOV)
• Ceremony type (LOV)
• Second description

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Graduation Seating
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Graduation Seating

• SKAGPCY Program Ceremony maintenance form
• Associate programs to ceremonies
• Uses College-Ceremony link created on SKAGCRM
• Uses PRGN process rule to determine which
  curriculum data to use to link programs to
  ceremonies
• Delivered rule uses concentrations
• Clients create own rules

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Graduation Seating
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Graduation Seating

• Update student graduation data
• Baseline SHAMDEG
• Or
• SKAGDEG
• Update student diploma information
• Links students to ceremonies
• Baseline SHAMDIP
• Or
• SKAGDIP

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Graduation Seating

• SKAGDEG Graduation Data Mass Creation form
• Like SHAMDEG but with additional search criteria
• Date range
• Checks student expected graduation date is in
  range
• Ceremony type (LOV)
• Program (LOV)
• Data updated is same as on SHAMDEG

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Graduation Seating
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Graduation Seating

• SKAGDIP Ceremony Mass Assignment form
• Like SHAMDIP but with additional search criteria
• Graduation Status
• Program
• Data updated is same as on SHAMDIP

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Graduation Seating
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Graduation Seating

• Students apply for graduation online
• Web pages can be customised in Web Tailor
• Information text
• Links
• Graphics

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Graduation Seating
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Graduation Seating

• Online Graduation Welcome page
• Student sees if eligible for graduation
• Criteria
• Tbc
• Information page
• Ceremony
• Reply deadline
• How to apply
• Ticket limits
• Not Eligible page
• Student sees if not eligible for graduation
• Criteria
• Tbc

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Graduation Seating
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Graduation Seating
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Graduation Seating

• Address Confirmation Page
• Address displayed for address type in system
  parameter
• Email address displayed for email type in system
  parameter
• Telephone numbers displayed for telephone types
  in system parameters
• Links to pages to update details
• Address Editing page
• Search button on postcode links to address
  software
• Address changes stored directly to SPRADDR
• Same address type as in system parameter

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Graduation Seating

• Phone number and email address editing page
• Email addresses have to be entered twice
• Stored directly to GOREMAL
• Same email type as in system parameter
• Telephone numbers stored directly to SPRTELE
• Telephone types in system parameter

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Graduation Seating

• Name and Program Page
• Students review their legal name held in Banner
• If student changes their name
• Entries placed in SPRHOLD and SPRCMNT until
  written evidence supplied
• If student confirms name
• Entry placed in GURMAIL
• Letter code CF_NAME_CORRECT

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Graduation Seating

• Name and Program Page
• Program title displayed according to system
  parameter
• SMAPRLE Program description
• SMAPROG Program text
• SKAGPRG Alternative Program description
• Students confirm if this is correct program
• If confirmed entry placed in GURMAIL
• 'CF_PROG_CORRECT'
• If not confirmed GURMAIL entry
• 'CF_PROG_WRONG'

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Graduation Seating

• Ceremony Attendance Details page
• Student indicates if will attend ceremony or not
• Stores value to SKBGCAT table
• Attending indicator on SKAGCAT form
• Non-attendance page
• Student sees this page if they say they are not
  attending the ceremony
• Confirm address to which certificate will be sent
• Link back to Ceremony Attendance page if change
  mind
• Unless ceremony no longer available online

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Graduation Seating

• Ticket Request Page
• Student sees this page if they confirm attendance
• Student selects the number of guest tickets they
  require
• Records stored to holding table SKRGORD
• Orders can be viewed in SKAGORD form
• Special arrangements page
• Student sees after ordering tickets
• Can indicate if special arrangements needed for
  self or guests
• Wheelchair access
• Signer
• Arrangements selected are stored to Ceremony
  Comments table SKRGCOM
• System parameter for comment type code

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Graduation Seating

• Application Review page
• Student reviews their application
• Personal details
• Program
• Ticket order
• Special arrangements
• Paid or not paid
• Link to payment system
• When paid, attendance data is stored to SHBCATT
  and SKBGCAT

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Graduation Seating

• Enter and manage student Ticket requests
• SKAGCAT Ceremony Attendance by Student form
• Enter ticket order and attendance data or review
  data entered on web
• Tickets ordered
• Attendance allowed
• Ticket order, collection and mailing dates
• Fees charged
• Comments including Special arrangements
• Seating arrangements

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Graduation Seating
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Graduation Seating
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Graduation Seating

• SKAGCAC Ceremony Attendance by Ceremony form
• Review attendance data for ceremony as a whole
• Online or INB ticket applications can be updated
• No insert or delete
• Tickets and attendance tab
• Fees tab

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Graduation Seating
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Graduation Seating

• SKAGORD Graduation Holding Orders maintenance
  form
• View ticket orders entered on web
• Before student has paid
• Email address and telephone numbers
• Ticket orders entered on SKAGCAT will also
  display
• Update ticket orders
• No insert or delete
• Source tab shows user ID
• If entered on web will be WW_USER.

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Graduation Seating
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Graduation Seating

• SKAGCMS Ceremony Seating Maintenance and
  Allocation form
• Assign students and guests to seats
• Automatically
• Manually
• Uses seat priorities to determine if students or
  guests to be assigned
• Locked seats are not occupied, but will be
  ignored when allocating
• SKAGCMP Ceremony Seating Plan Maintenance form
• Graphic seating layout
• View up to 26 rows at a time
• Occupied seats highlighted
• Name of student displayed by clicking on seat

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Graduation Seating

• Questions?