GTNCOA Graduation Ceremony

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GTNCOA Graduation Ceremony
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Overview

• Graduation Ceremony Basics
• Invitations
• Wing CC/CCM E-vites
• Hosting
• Main Spreadsheet
• Payment Information
• Deadlines/Additional Meetings
• Questions

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Ceremony Basics

• Renaissance Hotel (Located Downtown)
• Guest speaker MCPO John Neice
• 24 per person Chicken Primavera or Vegetable
  Primavera
• (NO outside food allowed.)
• Graduation seating is by FLIGHTS, NOT BY BASES
• No entrance/exit to banquet room once the doors
  are closed ceremony has begun
• No entrance into banquet room during social hr
• No children under the age of 12 allowed (NO
  EXCEPTIONS)

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Invitations

• Will be sent from student to guest
  electronically, by fax, or contact by phone
• You must pay for your guest(s) meal
• Maximum of 3 guests allowed per student
• (This does not include Wing CC or CCM)
• Electronic Invitation (E-vite) available
• https//maxpoint.maxwell.af.mil/sites/au/bcee/gtnc
  oa/students/default.aspx

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Wing CC/Wing CCM Invites

• GTNCOA/CSS will invite all Wing CC/CCM with the
  names the students provide in I-Gecko. Please
  make sure your information is correct.
• We will hand out a confirmation listing to
  show/confirm which Wing CC/CCM we actually sent
  the e-vite.
• Reminder, the Wing CC/CCM DOES NOT count against
  your numbers.

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Hosting

• Students MUST host all their guests
• Pay for ticket(s) prior to ceremony
• Suggest guest reserve rental car
• Arrange billeting for all guests!
• Use billeting reservation forms in LRC
• Turn completed forms into Gunter billeting office
  front desk NLT DOT 25, (After this date,
  billeting will not accept anymore requests)

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Hosting (continued)

• Notify GTNCOA/CSS AS SOON AS you know a General
  Officer (0-7 and above) will be coming.
• Provide Name, Rank and Phone Number
• Their billeting will be arranged by Air
  University Protocol
• Immediately notify GTNCOA/CSS of changes
  involving General Officers.
• - AU Form 88 is given to you by the CSS, please
  fill out the form completely. The form will then
  be sent to AU Protocol by GTNCOA/CSS

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Main Spreadsheets
INFORMATION ON student SharePoint MUST BE TYPED
FOR EACH GUEST All information must be in ALL
CAPS filled out completely
accurately Spreadsheets will be returned if not
in correct format Save the copy of the
respective Flt spreadsheet on the SharePoint
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• Spreadsheet Procedures
• All students need a S by their name to
  distinguish students
• from guests
• Ensure all guests have the correct student
  beside their name
• Need to annotate Wing CC or CCM
• Your spreadsheet is important. It is
  copied/pasted and used
• to do the seating chart.
• Make sure all students and guests are listed
  on MAIN spreadsheet.

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SPREADSHEET INPUT

• ALL AREAS TYPE CAPITAL LETTERS
• MAKE SURE WING CC OR CCM IS ANNOTATED
• FLIGHTS ALPHA NOT NUMBER
• STUDENT PUT S BY THE STUDENT

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Payment Information

• Acceptable forms Cash and/or Money Orders
• DVs-Credit Cards Only (Col, CMSgt, O-7-above)
• Money Orders
• Payable to GTNCOA Class Fund
• Submit money for students and guests
• No partial payments
• NO REFUNDS (EVEN IF YOUR GUEST(S) CANCEL)

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Deadlines

• CSS will not accept anymore RSVPs after your
  flight Turn-In date.
• Money collection for Graduation will be on
• Dot 22, Time 1300 Flights F-J
• Dot 23, Time 1300 Flights K-S
• SSgt Deschene or A1C Jackson - Command Section
• Items to be included with collection
• Information saved on SharePoint (CSS will have
  access to spreadsheet saved on SharePoint)
• Money Bag
• Please Know How Much Money You Have

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Additional Meetings

• DOT 16
• To address questions about Spreadsheets and Money
  Turn in.
• DOT 26
• To address Graduation Ceremony Set-up
• Please be on time!

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Seating Chart
SCREEN
SCREEN
Stage
Section A
Section B
POW TABLE
Renaissance
AV Equip
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Conclusion

• Graduation Ceremony Basics
• Invitations
• Wing CC/CCM E-vites
• Hosting
• Main Spreadsheet
• Payment Information
• Deadlines/Additional Meetings
• Questions

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Questions?
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https//maxpoint.maxwell.af.mil/sites/au/bcee/gtnc
oa/students/default.aspx
Please copy this URL to access Student SharePoint