Welcome to Time Approval for Student Supervisors

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Welcome toTime Approval for Student Supervisors
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Learning Objectives
At the end of this unit, you will be able to

• Describe the weekly process for entering and
  approving time
• Identify system tasks that approvers must perform
• Identify non-system tasks that approvers must
  perform

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Time and Labor Process You Are Here
Time Reporter enters time (Student Employee)
Time Administration applies rules
Time Administrator manages exceptions (Ernestine
Hutchinson)
Time Approver Approves time (Student Supervisor)
Employee gets paid
Time sent to Payroll
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When Do Approvers Approve Time?

• The time approval process begins

• After a time reporter (Student Employee) has
  entered time for a reporting period (weekly), and
  
• After time administration has run to create
  payable time, and
• After exceptions are managed (Financial Aid
  Office, Ernestine Hutchinson).
• Time must be approved NO LATER THAN 1200 PM
  every Monday except during special noted times on
  the posted pay schedule (located on the Financial
  Aid Office Student Employment web site).

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What Do Approvers Do?

• Approvers review all time for the time reporters
  (Student Employee) assigned to them daily
• Approve time online (every Monday, no later than
  1200 pm)
• Ask employees to make changes/re-enter their time
  online
• Review time that is resubmitted for approval

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What Dont Approvers Do?

• Approvers do not change hours reported online.
  Instead, they ask time reporters to make
  adjustments.

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Online Approver Tasks

• Approve current or prior period hours for an
  individual assigned to them

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Additional Approver Tasks

• Resolve discrepancies in reported hours with time
  reporter and/or time administrator

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Signing in to PeopleSoft

• You will access the system at the University of
  Maine System website www.maine.edu. On that
  website select the link to access PeopleSoft and
  this will open the PeopleSoft login screen

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Your ID and Password

• Your UMS Logon ID takes the form of
  username_at_maine.edu. You may already know this as
  your e-mail. Your password would be associated
  with this Logon ID.
• If you encounter problems logging on to the
  system please contact the Computer Center at
  778-7300

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The Home Screen

• The look and feel of the screen has
  been customized to reflect how the University of
  Maine is using the system. After you log in you
  will come to the screen, which has an
  Enterprise Menu from which you will launch your
  activity in the system

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Navigate to Approve Time (Menu Path)

• To approve time you select
  
  
• PeopleSoft gt Human Resources Employees gt
  Self Service gt
  
  
  Manager gt Tasks gt Approve Time by
  Reporter or
• Approve Time by Group
• (To be able to Approve Time by Group you must
  contact the Financial Aid Office first before
  doing this function.)

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Approve Time by Time Reporter
Enter employee ID or click the magnifying glass
to pick from a list.
Enter start date in dd/mm/yyyy format or select
calendar icon to select.
Click Search
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Approve Time by Time Reporter
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Approve Prior Period Adjustments

• Time from an earlier pay period can be approved
  (Your Time Reporter needs to tell you the date
  he/she worked.)
• Possible reasons for prior period
  adjustment/approval include time type corrections
  or reporting of previously unreported hours

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Helpful Hints on Navigation

• Communication between Time Approver and Time
  Reporter
• Hit the Tab key to move from field to field
• When starting a new task click the HOME icon
• Make sure you save each entry.
• PeopleSoft times out in 20 minutes.

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THE END