Objet de la r

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e-Bourgogne platform a Regional shared
eGovernment
Moscow, 04/04/ 2007 Martine Vandelle Vice
President, Burgundy Regional Council
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AGENDA

• Overview of the platform
• Organisational model
• Keys for success

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Burgundy key figures
Mainly a rural territory

• Population 1 612 397 (1)
• Communes 2045
• Départments Côte dOr, Nièvre, Saône et Loire,
  Yonne
• Surface 31 582 km2 of which 30 is forest
• Companies 66 441 (2)
• Manufacturing ( 12), Construction ( 14), Retail
  ( 28) et Services ( 45)
• 10 employees and more ( 9), 500 employees and
  more ( 0,05)

1 - estimate INSEE 2003 2 - estimate INSEE 2004
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Missions of e-Bourgogne platform

• Project missions
• Develop and run a shared services platform for
  Burgundy LAs and LLEs
• Fully support the change management process.
• Design and deploy a comprehensive education plan
  for the whole Region.
• Partnerships
• All Burgundy LAs and local legal entities
  (LLEs).
• The french government (ADAE, DGME, DGCP, DGCL),
  and the local gouvernement service
  représentatives, the Caisse des Dépôts (first
  national public financing structure)
• Chambers of commerce, professional branches and
  institutions.
• Users associations.

Goals for Burgundy territory

• Develop attractiveness and competitiveness of
  Burgundy territory
• by modernisation of local public services
• for citizens, businesses, associations and public
  agents.
• No citizens, no SMEs, no LAs left behind in
  Information Society.
• With full respect for the identity of each
  member (LA's and LLE's)

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Burgundy snapshot of local entities
Local authorities (LAs) and local legal entities
(LLEs) sharing is a must
Types Nb Agents Agents/LA Agents/LA

Conseil régional 1 306
Conseils généraux 4 4 832
Communes de moins de 500 habitants 1 475 4 333 3
Communes de 500 à 999 habitants 312 2 403 8
Communes de 1 000 à moins de 3 499 habitants 191 4 333 23
Communes de 3 500 à moins de 9 999 habitants 46 5 180 113
Communes de 10 000 à moins de 19 999 habitants 7 1 733 248
Communes de plus de 20 000 habitants 9 9 854 1 095
CCAS - 2 302
Intercommunalité (CC, CA et Syndicats) 380 3 868
Services départementaux dincendie (SDIS) 4 1 191
OPHLM 12 2 232
Autres établissements publics - 704
Autres organismes - 1 240

TOTAL Local Entities 40 542
LAs
LLEs
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E-Bourgogne platform 3 first operational
services
Three services aligned with dematerialisation
and interoperability

• E-Procurement (eTendering) platform (since
  January 1st 2005)
• A single address for all Regional public tenders.
• A shared workspace for all public buyers
• A secured workspace vault for all businesses
• Information services on RFPs and RFIs and
  alerts.
• Single entry for enterprises financial grant
  application (since January 1st 2006)
• A one stop shopping
• Transparent management of enterprises requests
  for grants.
• On line monitoring of entrerprises request
  process.
• Information services for businesses (OSEO)
• Dematerialisation services LAs to G (2nd half of
  2006)
• Helios dematerialisation of procurement tenders
  attached financial documents
• Actes dematerialisation of LAs decisons and
  meeting reports (legal control)

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eBourgogne Procurement delivered services
Pubic purchasing Observatory
Electronic archiving
Regional procurement platform
Procurement tutorial
Puchasing execution
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Regional procurement platform
Publishing Tenders RPPs RFIs for all Burgundy
entities
Regional procurement platform
Management of electronic responses
Management of tender commissions
Production of Scorecards
Group orders
Knowledge Sharing between purchasers
Working space sharing
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Actual results since 2004
Measurements (eProcurement platform) as today

•  Public entities  side
• Since January 1st 2005, about 11 000 on line
  RFPs
• 1/3 formal RFPs
• 2/3  MAPA 
• Average inventory of on line inquiries is 500.
• 600 LAs are using the eProcurement platform.
•  Businesses  side
• 7 500 enterprises are registered to alert
  services, 250 use certificates.
• 100 000 loadings of RFPs of which 50 are formal
  RFPs 10 loadings per RFP.
• 2 500 electronic responses of which 500 to formal
  RFPs (implying electronic signature), increasing
  since last two months.

gt 4 millions of sheets of papers saved, which
represents 1 ha de forest
1309 public entities are sharing eProcurement
Regional platform
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AGENDA

• Overview of the platform
• Organisational model
• Keys for success

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Governance Vision

• Contractual relationships with service suppliers
• Objectives respond to expectations, industrial
  performance, reduce costs

• Legal structure of governance
• Objectives Gouvernance of LAs and LLEs.
  Mutualisation and sharing.
• Région
• Departments
• Communes
• LLEs

eBourgogne operational platform
CP(PPP) MP
GIP

Financial entity

GIP Public consortium
Options CP(PPP), MP
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Organisation
A shared platform managed by a common entity
(GIP)
State Public administrationscentral and local
Operational Structuree-Bourgogne
Local authorities Burgundy
GIP Public holding
Goals
Improverelationships with users
Improve relationship with State
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Organisation
3 basic pilars
Shared services
Shared technical platform (factory)
e-Bourgogne Services
e-Bourgogne factory
e-Campus

• Competence center and services for education and
  eLearning

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General ArchitectureOverview
Businesses, professionals
Individuals, citizens
Associations
Civil servants, agents

Front-Office
Call centers
Shared platform
Back-Office
Trust 3dr party
Services partners
Archiving 3rd party
Services of State
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AGENDA

• Overview of the platform
• Organisational model
• Keys for success

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Keys to success

• A holistic approach 10 keys
• Develop a shared vision and shared values
• Get commitment from top political executives in
  the Region
• Keep going to LAs and convince, coach and
  educate
• Build a legal governance structure that resists
  to political changes and embraces critical mass
  of LAs and LLEs
• Respond to LAs and LLEs expectations. Build an
  on-going panel.
• React to changes in legal framework (eg
  eTendering)
• Start by a service application where economy of
  scale is crystal clear, demonstrate benefits of
  mutualisation and get critical mass of users
  before going to next application
• Develop a FO-BO model leave FO personalisation
  to LAs and LLEs.
• Use Open Source and interoperability frameworks
  adhere to national standards (e-bourgogne best
  french laureat for using Open Source application
  Lutèce d'Or 2006)
• Benchmark at national and international levels.
  Both ways.
• www.egov-goodpractice.org
• www.e-bourgogne.fr

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eProcurement Partnerships with European Regions
PROCURE eBourgogne project is selected as one of
30 eTEN projects to be launched by the EC and
run over next 2 years.

• Uddevalla Municipality (Sweden)
• Catalonia (Spain Région)
• Bretagne (France Region) eBretagne
• Central Bohemia (Czech Republic Région)
• Guadeloupe (France oversea Region)