Printing Terminology

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Printing Terminology
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Requirements for Network Printing

• At least one computer to operate as the print
  server
• Sufficient RAM to process documents
• Sufficient disk space on the print server

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Guidelines for a Network Printing Environment

• Users printing requirements
• Companys printing requirements
• Number of print servers required
• Where to locate print devices

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Printing Configurations

• Nonremote, local print device
• Nonremote, network print device
• Remote, local print device
• Remote, network print devices

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Nonremote, Local Print Device
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Nonremote, Network Print Device
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Remote, Local Print Device
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Remote, Network Print Devices
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Creating and Sharing Printers

• Use the Active Directory Printer wizard to create
  and share printers.
• Use the Add Printer wizard to connect to remote
  print devices.

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Installing a Local Print Device
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Installing a Network Print Device

• You do not need to place network print devices
  near the print server.
• Network connections transfer data more quickly
  than do printer cable connections.
• Use the Add Printer wizard to add a printer for a
  network print device.

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Sharing an Existing Printer
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Accessing Printers
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Assigning Forms to Paper Trays
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Setting a Separator Page

• A separator page is a file that contains print
  device commands.
• Separator pages have two functions.
• Microsoft Windows 2000 includes four separator
  pages.
• You can build your own custom separator pages by
  creating a .sep file that contains legal printer
  commands.
• You can customize existing .sep files.

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Pausing, Resuming, and Canceling Documents

• Pausing or resuming a printer or canceling all
  documents on a printer might be necessary if
  there is a printing problem.
• There are two places within the Printers window
  to pause, resume, or cancel all documents.
• You can perform a number of tasks when you manage
  printers.

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Redirecting Documents to a Different Printer

• You can redirect documents to a different
  printer.
• You can redirect all print jobs for a printer,
  but you cannot redirect specific documents.
• You can redirect documents by opening the
  Properties dialog box for the specific printer.
• If another print device is available for the
  current print server, you can continue to use the
  same printer and configure the printer to use the
  other print device.

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Taking Ownership of a Printer

• By default, the person who installs the printer
  owns it.
• A number of users can take ownership of a
  printer.
• Taking ownership of a printer is an advanced
  security feature that can be accessed from the
  Advanced button on the Security tab of a
  printers Properties dialog box.
• Auditing can be used to track who successfully
  and unsuccessfully attempts to take ownership of
  a printer.

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Pausing, Restarting, and Canceling a Document

• If there is a printing problem with a specific
  document, you can pause and resume printing of
  the document.
• You must have the Manage Documents permission for
  the appropriate printer to perform these actions.
• To manage a document, open the window for the
  printer and select the document.
• You can perform a number of tasks when managing
  individual documents.

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Setting Notification, Priority, and Printing Time

• You can control print jobs by setting the
  notification, the priority, and the printing
  time.
• You must have the Manage Documents permission for
  the appropriate printer to perform these document
  management tasks.
• Use the General tab of the Properties dialog box
  for a document to set the notification, the
  priority, and the printing time for the document.
• You can perform a number of tasks when
  controlling a print job.

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Web Administration
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Using a Web Browser to Manage Printers

• Allows you to administer printers from any
  computer running a Web browser
• Allows you to customize the interface
• Provides a summary page listing the status of all
  printers on a print server
• Can report real-time print device data

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Using a Web Browser to Access Printers
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Setting Up a Printer Pool
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Setting Priorities Among Printers

• You can set priorities among groups of documents
  that all print to the same print device.
• To set priorities among printers, point two or
  more printers to the same print device (the same
  port), and then set a different priority for each
  printer.

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Overview of Printing and Active Directory Services

• Information about printer queues, sites, names,
  and addresses is kept in the Active Directory
  store.
• Pertinent characteristics of the relationship
  between printer servers and Active Directory
  services include various types of information.
• By default, printing is integrated with Active
  Directory services to work without administrative
  intervention.

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Overview of Publishing Windows 2000 Printers
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Publishing Mechanisms

• The print server sends data asynchronously to
  Active Directory services.
• The printer is published to a random domain
  controller, so a query might not show the printer
  until it has been replicated to all the domain
  controllers.

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Pruning Orphans

• When a printer is deleted from a print server,
  the corresponding Active Directory object is
  removed.
• An orphan pruner runs on each domain controller
  to periodically check for orphaned printer
  objects. If a printer does not exist, the object
  is deleted.
• The orphan pruner is controlled by several policy
  settings.
• The print server verifies that its printers are
  published when it restarts and the spooler starts
  up.

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Supporting Windows NT Printers

• Printers that are on print servers running
  Microsoft Windows NT 3.51 or Windows NT 4.0 can
  be published in Active Directory services.
• Use the Active Directory Users And Computers
  snap-in to publish the printers.

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Using a Web Browser
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Downloading Printer Drivers

• The client computer automatically downloads the
  printer driver.
• Print drivers are platform specific.
• Client computers running Windows 2000 and
  Windows NT verify that they have the current
  printer driver each time they print.