Communication : Presentations

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Communication Presentations

• Jan Lunn
• Rm. 742
• Email J.Lunn_at_livjm.ac.uk

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Presentations

• Session 6 Communicating information to others
• Things to consider when giving presentations
• Design considerations
• What makes a good presentation
• Planning
• Portfolio Task
• Summary

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Presentations

• What do you do if you have been asked to give a
  presentation?
• Things you need to know
• - Topic - what are you going to talk about?
• - Purpose - to inform?, offer a solution?, to
  persuade?, to raise issues?
• - Why me? - what is your position?

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Presentations

• - Who?
• Who will be there?, type of audience, size of
  audience
• Where?
• Size of room, lighting, equipment
• How?
• How will you deliver the presentation, what sort
  of visual aids will you use?

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Presentation Planning

• 6Ps
• Pretty poor planning, results in pretty poor
  presentations
• Sir Winston Churchill.

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Presentations Preparation

• Preparing the talk
• - What is your theme?
• - Collect what you already know
• - Gather more information, do some reading,
  phone..., visit local providers...
• - Construct an outline talk - with visual aids

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Preparing material

• Selecting material
• What is relevant?
• What are the key messages?
• How long will it take?
• What are the essentials?
• Summarize to the length of time available
• What can you omit if you run out of time?
• What can you add if time to spare?

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Task

• Think of your favourite TV/Radio presenter
• What qualities do they possess that make them
  interesting/entertaining ?
• How do they project themselves?
• What do they do, to capture your interest?

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Presentation Structure

• Structure
• - Introduction Create an impression, gain the
  interest of the audience - humour, anecdote,
  arresting fact... give outline of presentation
• - Middle Present main body of facts, expand on
  main points (the expansion is the area where you
  can adjust your timings)

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Presentations cont...

• - End Make sure you summarise and end on a high
  note... Ask for questions
• In essence-
• 1 Tell them what youre going to tell them
  (Introduction)
• 2 Tell them (Middle)
• 3 Tell them what youve told them (End)

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Presentations Visual Aids

• Use visual aids wisely - detailed information
  should be provided as handouts.
• Millars Rule of 7 (/- 2)
• Try not to clutter slides KISS
• If you are using PowerPoint ensure that you
  apply a Design Template that uses a white/light
  background and dark text it projects better

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Preparing material cont.

• Speakers notes
• Cards
• Key points on OHP slides
• Notes under bold headings
• Fully written out text
• Mind maps

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Presentations Fonts

• Be consistent
• Be clear (Times New Roman, Arial, etc)
• Do not use Edwardian Script or other hard to read
  fonts
• Do not use to small font sizes

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Presentations Visual Aids cont..

• Use the Slide Master to apply designs and format
  layout of slides
• Dont overdo the special effects e.g.flashing
  text, pop up animations, sound effects,music etc,

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Presentation Survival Techniques

• Survival techniques
• - Use memory aids - postcard sized
• - Do not read your notes - keep eye contact
• - Practice beforehand
• - Try to relax - everyone else is in the same
  position

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Presentations - Projecting

• - If you make a mistake, just pause, ask the
  audience to bear with you for a moment... and
  calmly resume your talk
• - Speak to those at the back - stand straight -
  you project better
• - Dont be defensive in your stance - no folded
  arms, hands in pockets...

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Presentations

• - Dont apologise - it ruins the image that you
  are in control
• - Be very smart - it makes you act more
  professionally

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Presentation Plans

• Title of Presentation
• Aims and objectives
• People involved
• Resources used ( e.g. PowerPoint slides on floppy
  disk)
• Printout of slides
• Running order ( individual timings)
• Notes (e.g index cards)
• Contingency plan!

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Portfolio Task

• Groups of four
• Give a presentation of a topic of your choice.
• Choose your topic wisely remember, it has to
  interest all the group, for you to talk
  interestedly on the subject
• Timings will be adhered to.

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Summary

• Try to answer the six wise men in your
  presentation Who, Why, What, Where,When, How.
• Good Planning
• Good Structure (intro, middle, end)
• Design Considerations
• If disaster strikes its not the end of the
  world
• Any questions?

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Thank you for your attention