FY05 Homeland Security Funding Overview

1
FY05 Homeland Security Funding Overview

• SHSP LETPP UASI EMPG MMRS Citizen Corps
• January 2005

2
WMD Task Force

• OHS
• James McMahon - Director
• John Gibb - WMD
• State Police
• Major Dave McBath
• DEC
• Glenn Milstrey
• Lt. Terry Shovlin
• OFPC
• Jerry Clark
• Bernie Kirk

• AgMkts
• Ed Biel
• SID
• Chris Lehenbauer
• DMNA
• COL Don Britten
• Capt Tom Benton
• SEMO
• Tom Fargione
• DOH
• Jim Soto
• Jim Murphy

3
Program Contacts

• John Gibb
• Ann Marie Olson Application support
• Elaine Arnold
• Rose Morgan
• Shelley Wahrlich Contract Mgmt
• Doug Fassbender
• Tony Pesce
• Carol Stumpf
• Jim McCallen
• Tom Gallagher Equipment Issues / Application
  Support
• Earl Knowles - Purchasing
• Cliff Parker Outreach Program Assistance
  (Training Exercises)

• OHS - WMD Task Force
• Mailing address
• Office of Homeland Security
• 1220 Washington Ave
• State Office Campus
• Building 7A Suite 710
• Albany, NY 12242
• Toll free number
• 1-866-837-9133
• Main Office Number
• 1-518-402-2227
• 1-518-457-5657 (fax)

4
Tiered response efforts require standardized
support equipment and consistent training
Advanced technical support
Initial Cause Origin
Technical Decon
Hot Zone Evacuation / Rescue
Assessment / Mitigation
Emergency Decon
Initial Zoning
Crowd Traffic near incident
Evacuation
Patrol Officer EMT Fire Fighter
Public Works Emg. Mgmt. Public Health
5
Initial Strategy for Funding

• Offer every Jurisdiction First Responder
  Individual WMD Tier I Personal Protective
  Equipment Kits for every emergency responder.
• Build out and distribute Tier II and Tier III
  standard WMD equipment caches.
• Support existing FBI qualified bomb squads
• Support training and exercises statewide

6
ODP Grant Funding

• FFY 99 - 02 25,745,000
• FFY 03
• Equipment 18,591,000
• Training 1,394,000
• Exercises 4,648,000
• Admin 1,859,000
• FFY 03 Supplemental 60,816,000
• CIP 9,356,000
• FY03 UASI-Part II 135,266,607

7
WMD Mobile Cache Distribution
8
ODP Grant Funding

• FFY 2004 - 184,038,832
• State Homeland Security Program
• 78,827,000 (63,061,600 local)
• Law Enforcement Terrorism Preparedness Program
• 23,391,000 (18,712,800 local)
• Citizen Corps
• 1,637,000 (administered by SEMO)
• Urban Area Security Initiative - 80,183,832
• New York City Urban Area - 47,007,064
• Buffalo / Erie County - 10,095,856
• Albany / Albany County - 6,853,481
• MTA - 16,227,431

9
FFY2005 Homeland Security Budget
10
Programs in FY05 HSGP

• 6 programs rolled into single State HSGP
  application
• State Homeland Security Program (SHSP)
• Urban Areas Security Initiative (UASI)
• Law Enforcement Terrorism Prevention Program
  (LETPP)
• Citizen Corps Program (CCP)
• Emergency Management Performance Grant (EMPG)
• Metropolitan Medical Response System (MMRS)

11
ODP Grant Funding

• FFY 2005 - 298,350,633
• State Homeland Security Program
• 49,417,927 (39,534,342 local)
• Law Enforcement Terrorism Preparedness Program
• 17,970,155 (14,376,124 local)
• Citizen Corps
• 627,360 (administered by SEMO)
• Urban Area Security Initiative - 221,082,907
• New York City Urban Area - 207,563,211
• Private Non-Profits -6,311,701
• Buffalo Urban Area - 7,207,905
• Emergency Management Performance Grant (EMPG)
  -8,114,323 (administered by SEMO)
• MMRS - 1,137,960

12
Distribution of Funding

• New York City and 57 Counties
• Threat/Target based funding
• County applications required to meet needs of
  county as a whole
• Regional approach is needed because there is not
  enough funding to meet individual locality needs
  or wish lists

13
2005 National Initiatives

• National Incident Management System (NIMS)
• HSPD-8 National Preparedness
• HSPD-8 Implementation/Preventing and Preparing
  for Terrorist Attacks Involving IEDs
• Achieving Tactical Interoperable Communications
• National Response Plan
• Institutionalizing Awareness Training
• Catastrophic Incident Planning
• Public Awareness and Citizen Participation

14
National Initiatives

• HSPD-8 how well the nation should prepare
• National Planning Scenarios
• Universal Task List
• Critical tasks
• Target Capabilities List
• NRP what needs to be done to manage a major
  incident
• NIMS how to manage a major incident

15
National Incident Management System (NIMS)

• NIMS implementation is being coordinated in NYS
  by SEMO
• Federal funds should be used to support NIMS
  implementation
• Establish a NIMS baseline Where are we now?
• Establish a timeline for full NIMS implementation
• In order to receive FFY06 funding the following
  must be met and certified by the county

16
National Incident Management System (NIMS)

• Minimum Compliance requirements for local
  government
• Become familiar with the federal NIMS document
  (completion of IS 700 http//training.fema.gov/E
  MIWEB/IS/is700.asp by agency heads, managers,
  and supervisors)
• Formal adoption of NIMS by ordinance, legislation
  or resolution
• Incorporating NIMS into ongoing and new Training
  and Exercises
• Incorporating NIMS into Emergency Operations
  Plans
• Review and complete mutual aid agreements for
  more than fire response
• Institutionalizing the use of ICS for all hazards
  responses

17
Program Guidance

• General guidance applicable to all 6 programs in
  FY05 federal HSGP
• Period of performance
• October 1, 2004 through March 31, 2007
• Pass-through requirements
• SHSP, UASI, LETPP, MMRS minimum 80 to locals
• State can retain local portion of funds if
  requested in writing and formal MOU developed

18
Program Guidance (contd)

• Drawdown of funds
• Grantees may drawdown funds 120 days prior to
  expenditure (unlike prior years when funds were
  advanced)
• If invested in interest-bearing account
• Interest must be tracked for each program area
• Interest must be reinvested into allowable
  activities
• State Homeland Security Strategy goals are to be
  the guide for all activities conducted in the
  State
• Homeland security is now considered to be part
  of the core public safety mission of state,
  tribal, and local governments.

19
Program Guidance (contd)

• Management and Administrative
• Local subgrantees can use up to 2.5 of subaward
  for allowable local MA costs
• Operational Costs LETPP and UASI only
• UASI/LETPP funds for operational overtime costs
  at Code Orange
• UASI funds for operational overtime costs at Code
  Yellow
• Capped at 25 of allocation

20
Program Guidance (contd)

• Equipment costs guidance
• Web-based Authorized Equipment List (AEL) hosted
  on Responder Knowledge Base
• Improved alignment with Standardized Equipment
  List (SEL) developed by InterAgency Board (IAB)
  for Equipment Standardization and
  InterOperability
• Single equipment list for all FY05 HSGP programs
• Citizen Corps equipment as line item
• 21 allowable categories
• Includes all 18 from FY04 Information
  Technology Power Equipment Inspection
  Screening Systems

21
Program Guidance (contd)

• Construction/Renovation
• Certain activities do not constitute construction
  and are therefore allowed
• e.g., improved lighting, fencing, communications
  antennas (not over 200 feet), closed-circuit
  television systems, motion detection systems,
  barriers, doors, gates
• Construction prohibited except for minor security
  enhancement projects lt 1M approved by SLGCP
  Director
• e.g., construction/renovation to guard
  facilities, communications antennas (over 200
  feet), efforts that change or expand the
  footprint of a structure
• NEPA compliance

22
Program Guidance (contd)

• Information technology guidance
• Geospatial initiatives
• Extensible Markup Language (XML) requirements
• Unallowable Costs Guidance
• Construction and renovation
• Hiring of sworn public safety officers

23
Equipment
24
Equipment (contd)
View of printed version of FY05 AEL
25
Training Guidance

• Training costs guidance
• Developing/institutionalizing non-ODP courses
• Approval process is still underway for courses
  submitted in FY04
• No conditional approvals in FY05
• List of allowable Federal courses related to
  CBRNE terrorism
• Attending non-ODP courses related to CBRNE
  terrorism
• Eligibility of hazmat, search and rescue, medical
  trauma, and SWAT courses

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Consortium Training

• Arrangement of Courses
• Registration for Consortium on-site classes
• Jerry Clark
• Office of Fire Prevention and Control
• 518-474-6746
• Oclark_at_dos.state.ny.us

27
Exercise Guidance

• Exercise program guidance
• Exercises must be managed and executed in
  accordance with HSEEP
• Regional participation required
• Direct exercise support prioritized to help meet
  IED exercise requirement and to meet CDC/HRSA
  grant program requirements
• Scenarios for other exercises must be terrorism
  focused

28
State Homeland Security Program Grant

• Initiate new and continue previously funded
  homeland security and emergency operations
  preparedness efforts
• Planning
• Equipment
• Training
• Exercises

29
SHSP

• Notable new authorized expenditures
• Planning costs associated with HSPD-8
  implementation/adoption
• Planning costs associated with NIMS
  implementation/adoption
• Modifying plans to align with NRP coordinating
  structures, processes, and protocols
• Developing/updating resource inventory assets in
  accordance with typed resource definitions issued
  by NIC
• Design state and local geospatial data systems
• Development or enhancement of COOP/COG plans
• Development or enhancement of existing
  catastrophic incident response and recovery plans

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Eligible Categories

• Planning
• Mutual aid
• EOPs and procedures
• Terrorism prevention / deterrence plans
• Response and recovery plans
• Cyber risk mitigation plans
• Communications protocols
• Family Preparedness

31
Eligible Categories

• Planning
• Vulnerability assessments
• COO/COG plans
• Staff / Consultants
• Equipment
• All 21 categories of CBRNE equipment

32
Eligible Categories

• ODP, Terrorism, and CBRNE Training
• implementation/adoption of NIMS
• HSEEP Exercises

33
Law Enforcement Terrorism Prevention Program

• Eligible areas
• Planning
• Organizational
• Equipment
• Training
• Exercises

34
LETPP

• Provides funds for same 5 activity areas as FY04
• Information sharing to preempt terrorist attacks
• Target hardening to reduce vulnerability
• Threat recognition
• Intervention activities
• Interoperable communications
• Contractors/consultants for information/intelligen
  ce sharing groups or intelligence fusion centers
• Designing/developing state and local geospatial
  data systems
• Costs associated with implementation/adoption of
  NIMS
• Operational costs capped at 25

35
UASI

• NYS includes two NYC Metro and Buffalo/Erie
• Guidance encourages geographically contiguous
  UASI urban areas to continue their existing
  planning structures/initiatives in developing,
  integrating, and implementing homeland security
  activities

36
UASI (contd)

• Homeland Security Assistance for Nonprofit
  Organizations
• 6.3M set aside in FY05 DHS appropriations for
  NYC Metro UASI only
• For nonprofits determined to be at risk of
  terrorist attack
• Maximum of 100,000 per nonprofit for target
  hardening

37
Citizen Corps

• Administered in NYS by SEMO
• Allowable expenditures
• Planning (including evaluation, public
  education/outreach, and citizen participation in
  volunteer programs/activities)
• Equipment
• Training
• Exercises
• MA

38
EMPG

• Administered in NYS by SEMO
• Provides support for essential expenses
  including
• Salaries, benefits, equipment, supplies,
  maintenance of facilities, and other necessary
  costs of state and local emergency management
  departments and agencies
• 50 cash or in-kind match requirement
• Use funds to support
• Emergency Management Organization Program
• Homeland Security Assessment and Strategy
  Integration
• NRP/NIMS
• EMAP

39
MMRS

• Funds will be administered by the State with the
  Cities named specifically in the federal guidance
• NYC, Yonkers, Buffalo, Syracuse, Rochester
• Allowable expenditures
• Homeland Security Assessment and Strategy
  Integration
• NRP and Planning Scenarios
• 8 Capability Focus Areas, including
• Radiological medical and health effects
  preparedness
• Quarantine and isolation preparedness
• Pharmaceutical cache management and status
  reporting

40
Implementation Schedule

• FY05 DHS appropriations passed October 18, 2004
• ODP Program Guidance received in NYS
• Deadline December 2, 2004
• NYS applies for funds with ODP for all 6 programs
• Deadline January 16, 2005
• County applications must be received in Albany
• Deadline February 2005
• Applications can be done electronically through
  DCJS Grant Mgmt System (GMS)

41
FY05 Issues

• Concerns from some local agencies that they were
  excluded from the process and funding
• Ongoing audit concerns
• Concerns about some Countys fiscal cost reports
  and quarterly reports
• Need improved reporting of Exercise Notifications
  and After Action Reports
• Improved maintenance of training records locally

42
Grant Implementation

• Risk / threat based allocations
• Need a POC for each program
• POCs need to represent needs of county as a whole
  cities / towns / villages, etc.
• Insufficient funding for each individual agency
• All activities support State Homeland Security
  Strategy
• Should further develop regional response
  strategies

43
SHSP and LETPP Applications

• See Sample
• Contact Information
• Description of Project
• Coordination Efforts
• Work Plan
• Goal/Objective/Activity (from list)
• Implementation Steps
• Project Budget(s)
• Summary Budget

44
Program Contacts

• John Gibb
• Ann Marie Olson Application support
• Elaine Arnold
• Rose Morgan
• Shelley Wahrlich Contract Mgmt
• Doug Fassbender
• Tony Pesce
• Carol Stumpf
• Jim McCallen
• Tom Gallagher Equipment Issues / Application
  Support
• Earl Knowles - Purchasing
• Richard Rose Outreach Program Assistance
  (Training Exercises)
• Cliff Parker Outreach Program Assistance
  (Training Exercises)

• OHS - WMD Task Force
• Mailing address
• 4 Tower Place
• Albany, NY 12203
• Toll free number
• 1-866-837-9133
• Main Office Number
• 1-518-457-5645
• 1-518-457-5657 (fax)

45
Contact Information

• Grant Hotline
• 866.837.9133
• Applications / guidance
• www.security.state.ny.us