Exploring Microsoft Office 2003

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Exploring Microsoft Office 2003
Getting Started with Windows XP Robert Grauer
and Maryann Barber
Committed to Shaping the Next Generation of
IT Experts.
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Objectives (1 of 2)

• Describe the Windows desktop
• Use the Help and Support Center to obtain
  information
• Describe the My Computer and My Documents folders
• Explain how folders are used to organize the
  files on a disk
• Differentiate between a program file and a data
  file

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Objectives (2 of 2)

• Copy and/or move a file from one folder to
  another
• Delete a file, then recover the deleted file from
  the Recycle Bin
• Create and arrange shortcuts on the desktop
• Use the Search Companion to locate a file on your
  system
• Use the My Pictures and My Music folders to
  manage photographs and music
• Use Windows Messenger for instant messaging

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Microsoft Windows

• The successor to MS-DOS, the text-based operating
  system for the original PC
• Introduces four essential features
• GUI (Graphical User Interface)
• Common User Interface i.e., a consistent look
  and conventions in all applications
• Multitasking i.e., run multiple applications
• The ability to share data between applications
• These capabilities are found in all versions
  Windows 95, 98, NT, 2000, and XP

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Evolution of Windows

• Windows XP is the newest and most powerful
  version of the Windows operating system
• XP Home edition
• XP Professional edition
• Replaces all previous versions of Windows
• Slightly different look from earlier versions,
  but essential concepts are the same
• Start button, Common User Interface, Taskbar

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Welcome to Windows XP
The Home and Professional versions have the same
Log In screen
Some user accounts require a password
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The Start Menu XP Theme
The menu can be configured for the XP theme
(double columns)
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The Start Menu Classic Theme
Or, it can be configured for the Classic theme
(one column)
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The Desktop
The Desktop can be configured for the Windows XP
theme
Active window
Task bar and Start button
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The Desktop (Continued)
Or, the Desktop can be configured for the Classic
theme
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Anatomy of a Window
Title bar
Minimize, Maximize and Close buttons
Menu bar
Tool bar
Task pane
Status bar
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Pull-down Menus
Check indicates toggle switch is on
Arrowhead indicates submenu will be displayed
Bullet indicates choice
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Pull-down Menus (Continued)
Alt E will pull down Edit menu
Dimmed command is currently unavailable
Ellipsis indicates further information is
necessary
Shortcut keys
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Dialog Boxes
Help button
Tabs provide access to sets of options
Option buttons indicate exclusive items
Spin buttons
Text box allows entry of specific information
Command buttons
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Help and Support Center
Toolbar
Keyword
Index button
Subtopics
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Disk and File Management

• A file is a set of instructions or data
• Program file Microsoft Word or Microsoft Excel
• Data File Document or workbook
• Copy, move, rename or delete a file
• A folder allows us to organize our files
• May contain files and/or other folders
• Drive Assignments
• Drive A the floppy disk
• Drive C the fixed (local) disk
• Drive D and higher CD, DVD, Network drives and
  so on

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Files and Folders Tiles View
Chevron
Task pane
Status bar
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Files and Folders Details View
Chevron
Selected file
Task pane
Status bar
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Windows Explorer
sign indicates object is collapsed
- Sign indicates object is expanded
Milestones in Communication is selected file
Homework is the active folder
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Windows Explorer (Continued)
Address bar reflects actual location of active
folder
mbarber is current user
My Documents folder is expanded
My Music folder is active folder
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A Back Up Strategy

• Who You (do not trust anyone else)
• What Your Data (anything you cannot afford to
  lose)
• When Frequently (whenever it changes)
• Where Store the physical back up off site, away
  from your computer
• How Windows Explorer

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The Control Panel
Windows update takes place automatically
Double click to install a printer
Double click to add new user
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Shortcuts
My Computer icon
Shortcuts
Quick Launch toolbar
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The Search Companion
Search Pane
Chevron indicates file size
Chevron indicates modification date
File name
Word in file
Drives to search
Search button
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Summary

• Windows XP is the newest and most powerful
  version of the Windows operating system
• Every window contains the same basic elements
• A file is a set of data or set of instructions
• Program file Microsoft Word or Excel
• Data file Document or workbook
• Files can be copied, moved, deleted, and restored
  from the hard drive using the Recycle bin
• The control panel controls all computer aspects