MTAC WORKGROUP

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MTAC WORKGROUP 111

• MTAC GENERAL SESSION PRESENTATION
• August 2, 2007
• Presented By
• Cher Rupp-Ruggeri
• Steve Colella

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Workgroup Issue Statement

• Identify gaps, define solutions, highlight
  benefits, and improve education and
  communications to promote PostalOne! usage by
  Mail Service Providers, such as but not limited
  to lettershops, presort bureaus, fulfillment
  companies, and consolidators.

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Meetings

• October 31, 2006 First Meeting
• January 5, 2007 Telecom
• January 19, 2007 Telecom
• February 2, 2007 Telecom
• February 20, 2007 Meeting
• May 11, 2007 Telecom
• June 28, 2007 Telecom
• July 13, 2007 Telecom
• July 20, 2007 Telecom

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Barriers Identified

• Postage Statements without USPS Round Stamp
  Addressed
• Feel this is temporary culture. More companies
  accepting electronic statements. Will need more
  education of industry as we more forward.

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Postage Statements Must Show Status
Preliminary or Final

• Electronic postage statements must indicate
  status...either Preliminary or Final
• Modification of the postage statement to display
• Preliminary or Final Status in PostalOne!
• Release 14.0.

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Encoded to Prevent Fraud

• 3. Postage statements must be encoded to prevent
  fraud.
• Audit Bureaus are currently using postage
  statements from PostalOne!. Mail owners should
  be encouraged to gain access to PostalOne! and
  review their transactions at their leisure.

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Courtesy Pallets

• Mail preparers want to be able to track pallets
  having as little as 200 pieces or 50 pounds of
  mail.
• Customer Support Ruling PS-327 created
• When a mailer is transporting less than 12 linear
  feet of trays or fewer than 100 pounds of sacks
  within a mailing to a destination BMC/ASF, ADC,
  or SCF, the mailer may place this mail on a low
  volume BMC/ASF, ADC, or SCF pallet respectively
  provided the mailer prints and attaches an
  appropriate barcoded pallet label to each such
  pallet. This provision also applies to the last
  Mixed BMC or Mixed ADC pallet within a mailing if
  it contains less than the minimum required volume
  as long as all more finely presorted pallets have
  been prepared..

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Spoilage

• Currently spoilage has to be accounted for down
  to the piece in a particular bundle.
• PostalOne! Release 14.0 (scheduled for late
• 2007/early 2008) will use the Mail.dat Postage
• Adjustment Record (PAR) for spoilage count.
• Spoilage postage will be deducted from
• the lowest discounted rate

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Application Process

• Application process for Web Services and Mail.dat
  is cumbersome.
• Additional training has been provided to the
• PostalOne! Help Desk. Additional staff is being
• hired.
• We have trained and communicated the
• processes to our field employees.

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Application Process

• USPS has also developed The 1-2-3 of Electronic
  Postage Documentation for both internal and
  external users.
• The external user version is located at
  http//www.usps.com/postalone/program.htm

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What the USPS asked for from the group...

• Software vendor capability matrix -- subgroup has
  been created to work on this with NCSC
• Presently draft copy of matrix is being
  circulated through workgroup. Final matrix
  expected shortly

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What the USPS asked for from the group...

• Best Practices for letter shops group doesnt
  have enough experience yet to create Best
  Practices document

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What the USPS asked for from the group...

• Software certification process
• Present plans are move this issue to new
  workgroup.

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Other Issues

• Identify and promote benefits of PostalOne! among
  Mail Service Providers and Mail Owners.
• Improve education and communications about
  PostalOne! among Mail Service Providers and Mail
  Owners.

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Other Issues

• Workgroup 111 will end after completion of the
  Software Capability Matrix and after writing
  final conclusions. Draft of both now circulating
  through group
• The two benefit issues and software certification
  is now under consideration

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Questions?
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