Streamlining Verification MTAC Workgroup 93

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Streamlining Verification MTAC Workgroup 93
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Streamlining VerificationMTAC Workgroup 93

• Mission Statement
• Collectively determine how the USPS and the
  Industry can leverage existing, or guide future,
  technological solutions into the mailing life
  cycle that can enhance the verification and
  induction process.
• Workgroup Lifecycle May 2005 through Quarter I,
  2006
• Four Task Teams (Subgroups)
• Vision Team
• Barcode Team
• Implementation Team
• Measurement and Reporting Team

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Vision Team (Complete Work by Sept 2005)

• Define a vision for seamless acceptance for all
  classes of mail.
• Determine the business value to the Industry and
  the USPS for implementing the process change.

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Vision Seamless Acceptance

• Enable integrated Electronic Payment capabilities
  for all customers, products services
• Transition to Electronic Collaboration with all
  Customers
• Promote Advance Notification from Customers to
  align resources against customer needs
• Leverage barcodes for in process revenue
  assurance controls and visibility
• Transition to Inline Electronic Verification
  across processing lifecycle
• Adopt a risk-based verification approach
• Continuous Proactive Customer Feedback Loop
• Business Mail Acceptance Accountability for
  Quality

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Vision Integrated Payment
Enabler Payment Engine

• Centralized Payment
• Customers structure account portfolios to meet
  needs
• Accounts linked by Customer ID that permits
  visibility across all mailer locations and
  products
• Flexible Payment Options
• ACH Credit/Debit, FedWire, eCheck
• Available For All Products and Services
• Bulk mailings, stamps, PC postage,
  P.O. Boxes, Click-N-Ship, pick-ups
• Accessible Across Customer Channels
• Web, phone, post office, back dock, meter

Centralized Payment Accounts
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Vision Electronic Collaboration
Accepts Documentation
Links to Appointments (FAST)
Forwards Information To Induction Facility
(Surface Visibility)
Translate/Debit Postage, Automated Deduction
Customer Visibility Account Management, Mail
quality, Mail status
Advance notification Enables Resource Planning
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Vision Electronic Collaboration
Documentation processed, postage estimated
Appointment Status
Induction Status
Postage Charges
Customer Visibility
Mail Preparation Quality
Mail Tracking Delivery Performance
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Vision Electronic Collaboration Methods

• Comprehensive approach to electronic
  documentation and postage

• Mail.dat
• File-Based Electronic Exchange
• Web Services
• Form-Based Electronic Exchange
• Web Browser Wizard
• Postage Statements Online
• Electronic Documentation translates to electronic
  Postage

• Web Services
• mail.dat
• Web Wizard

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Barcode Team (Complete Work by Nov 2005)

• Guide and assess the utilization of
  customer-applied bar codes across the supply
  chain
• Identify and resolve issues relating to postal
  specifications for customer-applied barcodes.
• Recommend specifications for customer barcode
  elements that will meet the needs of the mailing
  industry and support effective use of barcodes in
  providing multiple services and postage
  reporting.

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Leverage Barcode
Identity Unique ID across assets, containing or
linked to customer IDs
MTE License Plate
Truck/Trailers
Pallet / MTE Placard
24-Digit Handling Unit (Tray) Labels
Unique Mailpiece ID (4-State, UCC EAN 128)
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Implementation Team (Complete Work by March 2006)

• Define processes for automated verification for
  Standard and Periodical mailers utilizing pallet
  and bundle barcodes. Initiate a proof of concept
  for automated verification with pallet barcodes.
• Develop, guide, and assess a proof of concept
  pilot to be launched on August 2005 for an
  electronic 8125.
• Implement the e8125.

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MTAC Workgroup 84
Presort Info. Container Appts. Verification Pay
ment Release 8125 Shipment Status Reconciliati
on Report
Scheduling
Appointments
e8125s
Induction
PostalOne!
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Measurement and Reporting Team (Complete Work by
March 2006)

• Apply experience and findings from Implementation
  Team to enhance the utilization of data
  throughout the supply chain.
• Determine quality metrics to position data from a
  quality improvement orientation rather than audit
  approach.

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Work Group 93 Notional Schedule
Vision Team 05/17/05 9/30/05
Barcode Team 05/17/05 11/30/05
Implementation Team 08/08/05 03/31/06
Pilot 1 08/25/05 11/30/05
Pilot 2 11/30/05 01/31/06
Measurement and Reporting 09/01/05 03/31/06
Meeting Schedule
May MTAC
June Telecon IDEA
July Telecon
Aug 16 MTAC
Sept Telecon
Oct Telecon
Nov MTAC
Dec 2005
Jan 2006
Feb 2006
Mar 2006