MTAC Workgroup 102 Advance Notification, Streamlined Acceptance

1
MTAC Workgroup 102 Advance Notification,
Streamlined Acceptance Visibility for
First-Class Mail

• May 16, 2007

2
Agenda

• Original Approach
• Revised Approach
• Current Status
• Pilot Timeline
• Seamless Acceptance Visibility

3
Original Approach

• Advance notification data received via Mail.dat
  and/or PostalOne! TM

Initial Notification
Logistics Details
Near Term Updates
Barcode Details
4 Weeks
2 Weeks
5 Days 1 Day Prior
2 Days 1 Day Prior

• Initial Notification will provide general
  information on the name of the mailing,
  approximate size, induction location and
  approximate date of induction.
• Logistics Details will provide information on the
  number of pieces/number of handling units per
  destination ZIP Code.
• Near Term Updates will provide more specific
  information on the date and time of induction as
  well as more real-time information on the ZIP
  Code distribution.
• Barcode Details will provide information on the
  identification of piece, handling unit,
  container, nesting details.

4
Revised Approach

• Historical Data Analysis
• First-Class Advance Notification pilot team will
  analyze historical trends in First-Class mailings
• Yearly trends from 2006 to 2007
• Monthly trends from one month to the next
• Daily trends
• One months data will be compared and used to
  forecast following months
• Team will also analyze reasons for spikes in
  First-Class Mail
• Holidays
• Special Events

5
Current Status

• Participating Mailers
• PSI
• Submitted historical piece count manifest
  information to Pilot team (Jan 06 Mar 07)
• Submitted mail.dat information from Jan 07 Mar
  07 to Seamless Acceptance Pilot team
• ZipSort
• Currently preparing historical information for
  all mailings
• Submitted mail.dat information from Jan 07 Mar
  07 to Seamless Acceptance Pilot team for only
  Seamless mailings

6
Pilot Timeline
May
June
July
April
Historical Data Analysis 4/9 6/8
Interface Analysis 4/9 6/15
C
Pilot Findings/ Recommendations 7/2 7/13
7
Interface Analysis

• Interface Analysis
• First-Class Advance Notification pilot team will
  work with USPS routing and transportation systems
  to understand data necessary for their day to day
  planning.
• Air Transportation Planning
• SAMS (Surface-Air Management System)
• SASS (Surface Air Support System)
• Surface Transportation Planning
• SAMS (Surface-Air Management System)
• VITAL (Vehicle Information Transportation
  Analysis and Logistics)
• TOPS (Transportation Optimization Planning and
  Scheduling )
• MTE Planning
• TBD

8
Advance Notification Information Pilot
Findings/Recommendations

• First-Class Advance Notification pilot team will
  work with mailers to receive advance notification
  information
• Data can be submitted in various formats (i.e.
  spreadsheet, text file, etc.)
• Sent to pilot team on a weekly basis
• Pilot team will compare advance notification
  information with actual arrival information
• Results will be used to determine the validity of
  advance notification information
• Pilot team will discuss findings and make
  recommendations
• System Updates
• Operational/Process Modifications

9
Seamless Acceptance Update
Seamless Acceptance Pilot Verifications

• Manifest Quality
• Mailpiece Count
• Barcode Quality
• Presort Errors
• Address Validity
• Address Hygiene

10
Seamless Acceptance/Visibility Update

• Intelligent Container Barcode Scans
• Application of unique Intelligent Container
  Barcode began at PSI on 5/3
• Resolving issues to stabilize container scans
• Expand to other Seamless Acceptance participants
  in May
• Intelligent Tray Barcode Scans
• Resolved outstanding issues with Intelligent Tray
  Label
• PSI expanding application of 10/24 Intelligent
  Tray Labels to all mail in Omaha
• Trays will be tracked through USPS network
• ITB scans will be compared to expected volume
  from Mail.dat files
• Pilot Mailers to receive sample Container Tray
  Scans