Referencing

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Chapter 6

• Referencing

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Adding or deleting a bookmark

• To add a bookmark
• Select the text, graphic, or other item you wish
  to mark, or move the insertion point to the
  location you wish to mark.
• Click on the Insert drop down menu and select the
  Bookmark command OR press CtrlShiftF5

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To add a bookmark

• The Bookmark dialog box will be displayed. In
  the Bookmark name Text Box, type the name of the
  bookmark. The name can contain letters, numbers
  and the underscore (_) character, but not spaces.
  It can have up to twenty characters and must
  begin with a letter.

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To add a bookmark

• Insert Bookmark type bookmark name
• Press Add button.

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To Go To a bookmark within a document

• Edit Go To Find and Replace
• Go to what list box select Bookmark
• To move to the bookmark, click on the Go To
  button.
• Click on the Close button.

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To delete a bookmark

• Insert Bookmark select Bookmark Delete
  Close

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Creating or editing an index

• What is an index entry?
• This feature allows you to create an index for a
  document by generating the page number references
  automatically. Word offers such features as
  global index entry creation, easier formatting of
  indexes, and auto-marking capabilities. To
  create an index for a document, you must first
  create index entries from which the index itself
  will be created.

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To create an index entry for a document

• Select the text you wish to use as an index
  entry, OR place the insertion point where you
  want to create the index entry and then type in
  the index entry and select it.
• Insert Reference Index and Tables

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To create an index entry for a document
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To create an index entry for a document
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Mark Index Entry

• Subentry You will only require this option if
  you have sub-entries to the main Index entry,
  e.g. if you have Vegetables as a main entry,
  and Potatoes as an indented sub-entry.
• Page range Determines a range of pages for an
  index entry. To provide the page range
  specification, bookmarks are used.

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Mark Index Entry

• You can select text whose page numbers you want
  to appear in the entry, and then create a
  bookmark using the Edit Bookmark command. You do
  not need to close the Mark Index Entry dialog box
  to do this.
• Bold Makes the index page numbers bold.
• Italic Makes the index page numbers italic.
• Mark marks the index entry.
• Mark all Marks all occurrences of the index
  entry.
• Bookmark Click the bookmark that marks the range
  of pages you want to list in your index entry.
  To use a range of pages in an index, the page
  range must first be marked with a bookmark. Word
  does not include the page range if you click one
  of the other options in the Options section.

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To compile an index
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To compile an index

• Place the insertion point at the location where
  you want the index to begin. Click on the Insert
  drop down menu, and select the Reference command.
  From the submenu displayed, select the Index and
  Tables command. Select the Index tab to display
  the Index folder.

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To compile an index

• Using the Formats list, you can specify the index
  format
• A sample index showing format and index type is
  displayed in the Preview window. You can choose
  from the following options in the Index folder
• Indented Sub-entries will be indented to the
  right of the main entry.

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To compile an index

• Run-In Sub-entries will be set as a running
  sentence below the main entry
• Right align page numbers The page numbers are
  aligned (justified) to the right margin.
• Tab leader Dotted tab leaders and other types
  can be used to lead the eye from an entry to its
  page number if Right Align is enabled.

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To compile an index

• Columns The number of columns in the Index, from
  1 4.
• To compile the index, choose OK or press Enter.
  Word returns to the document, the index is
  compiled and the index text and page numbers are
  displayed at the beginning of the document.

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Creating or deleting a cross-reference

• What are cross-references?
• A cross reference allows you to tell someone
  reading your document where to look for more
  information relating to the item they are
  reading. For instance, you cross reference to a
  particular chapter within your document or to a
  diagram.

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To create a cross-reference to an item on a
particular page

• Often you will cross reference to an item marked
  as a bookmark.
• To mark an item with a bookmark name, select the
  item, click on the Insert drop down menu and
  select the Bookmark command. Enter a name into
  the dialog box displayed, click on the Add button
  and then close the dialog box. Word then knows
  this selected text or object by its bookmark name.

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To create a cross-reference to an item on a
particular page

• To create a cross reference to book marked text,
  click within the document at the location where
  you wish to insert the cross reference.
• Enter some text, such as For more information,
  please see page, followed by a space.

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To create a cross-reference to an item on a
particular page

• Click on the Insert drop down menu and select the
  Reference command. From the submenu displayed,
  select the Cross-reference command, which will
  display a dialog box.
• If you are cross-referencing to book marked text,
  select Bookmark from the Reference type section
  of the dialog box.

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To create a cross-reference to an item on a
particular page

• Insert Reference Cross-reference

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To create a cross-reference to an item on a
particular page

• From the Insert reference to section of the
  dialog box, select the required type. In this
  case we shall select page number

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To create a cross-reference to an item on a
particular page

• When you close the dialog box, a Page number will
  be displayed as a cross-reference, similar to the
  example illustrated
• Example
• For more information, please see page 4

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To update your cross-reference

• If you add or delete pages, you will need to
  update your cross-references. Word should do
  this automatically when you print, but if you
  wish to do this manually, select the
  cross-reference and press the F9 update key.

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To delete a cross-reference

• Select the cross-reference and press the Del key.
• Note If you wish to delete all cross references
  in a document that was created by somebody else,
  then you may not know the difference between
  normal text and a cross-reference field. In this
  case, select all the text within a document (by
  pressing CtrlA). Then press AltF9, which will
  display all fields within a document, (rather
  than the effect of a field, in this case a
  cross-reference to a page number).

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To delete a cross-reference

• An example is illustrated below
• For more information, please see page PAGEREF
  cct\h

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Footnotes / Endnotes

• To create a Footnote or Endnote
• Click on the location where you wish to insert
  the note reference mark.
• Insert Reference Footnote
• Select either Footnote or Endnote, as required

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Footnotes and Endnotes

• Word will normally display footnotes at the
  bottom of the page and endnotes at the end of the
  document.

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(No Transcript)
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Classwork for Footnotes

• Open file Classwork_Footnotes.doc from
  P\6S\Classwork\
• Please add the following into Header.
• Student name and student number

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Footnote and Endnote

• CRUEL ??/??
• POWER ??
• NEVER PUT INTO FORCE ??????
• DESIRED ??
• REASON ??
• MERCIFUL ???
• GRIEF ??
• CREEP ???/???
• TINY ???
• SEEDPODS ??

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Classwork

• Open file Layout_Classwork.doc from
• P\6S\21Nov2007\
• Header Student name and number
• Footer Page number

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Classwork

• Format the document with
• heading 1 (Font 36) , heading 2 (Font 28) and
  heading 3 (Font 24)
• Create a Table of Content
• Create a Bookmark
• What is the Table of Contents feature

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Classwork

• Insert Page break
• Paragraph format document with Widow and Orphan
  Control
• Create an index entry for the document
• 1. Bookmark
• 2. index
• 3. Reference

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Classwork

• Save as 6Snn_21Nov2007
• Post to P\6S\21Nov2007\Classwork\
• Deadline 27 Nov 2007