Discuss membership status

1

• Discuss membership status
• Are there missing organizations or key people
• Approve/disapprove of proposed nominations
• Ensure WDC rep is on the ET to meet GEOSS recs-
  Kurt represents this
• Fed agencies must meet national archive schedules
  - Prescott is rep
• Need to review these schedules for disposition by
  record type
• Do we need a rep knowing services architecture
  (context of OAI?)
• Associate members list for internationals and
  others (JCOMM (WMO), IODE- international
  coordinated through IC) - mailing list
• CoML participation here is tentative - perhaps
  better from transport
• Need someone from NASA Goddard (for ocean colour)
• Work through private sector caucus for
  participation
• John Bates?, David Levinson? from Asheville
• Eliot Christian?, John Faundeen? of USGS - may be
  more than one player

2

• Review AET the work plan
• Short and long-term elements
• Clarify and identify missing objectives
• Get first cut at priority ranking of objectives
• AET will re-address the same
• Archive function needs to deal with distributed
  data sets and delivery schedule to national
  archives and mutual access points
• DMAC plan stresses that providers seek hosts at
  national centres to help provide adequate archive
  functions
• How to change the archive problem from a national
  archive centre pull to a provider push
• Early demonstration
• Data version issues, lineage (real-time vs
  delayed)
• Supplement archive architecture model with high
  end use cases explicitly
• Extract information from present documentation to
  be presented to ET
• Kurt has 3 page doc for initial presentation of
  OAI for Chicago meeting
• Produce a list of functions, ask archives how
  they meet these and then review commonalities and
  gaps
• Concerns about present implementations of SOA,
  UDDIs, etc. as the final solution

3

• Review AET the work plan
• Short and long-term elements
• Clarify and identify missing objectives
• Get first cut at priority ranking of objectives
• AET will re-address the same
• Specify criteria for DMAC certification? -
  encompasses all ETs work and first cut by Jan,
  2006
• Look for collaboration with NARA to store open
  ocean records in Stennis ERA work in context of
  DMAC requirements?
• What is the role of DMAC in managing physical
  samples / collections? - suggest ST look at this
• Ask metadata team to include certain fields for
  archive management
• AET to create starter list at first meeting and
  plan to develop
• CLASS has a sample submission agreement, Fed CIO
  Council list that can help define fields
• Need to get these metadata needs into RFPs
• Archives need a front end to receive and
  distribute data and need to connect our
  discussions to Transport - Keeley to extract info
  from JCOMM E2E project for Chicago
• Establish a measure of effectiveness of AET
• Dec , 2006 for initial version of archive
  standards and guidelines
• Include international input

4

• Review AET the work plan
• Short and long-term elements
• Clarify and identify missing objectives
• Get first cut at priority ranking of objectives
• AET will re-address the same
• Who in DMAC will create inventory of data sets
  (archives for their holdings) for other data
  outside archives? (related to push and pull
  responsibilities between providers and archives)
• Ensure SEMP includes evolution of technology

5
Short term objectives

• Legacy data identify, inventory, assess gaps and
  risks, set priority work order.
• Define an IOOS archive function model and survey
  existing centers to assess how functions are now
  being achieved
• Inventory access methods FTP, HTTP, OPeNDAP,
  offline, Web Services, etc
• All data are not equal. Define matrix for
  categories, storage requirements, and retention
  period (may be preliminary)
• Get commitment from and name IOOS/DMAC Archive
  Centers
• Define metadata requirements specific to archive
  management
• Define ways that centers can create and
  equivalently populate DMAC catalogues with legacy
  discovery metadata
• Define baseline system-wide metric measures data
  input and output, users
• Coordinate and collaborate internationally with
  similar programs
• Advance prototype systems to operational status
  that demonstrate data flow from the observation
  measurement to archive with levels of access
  meeting IOOS goals, e.g. GSTPP
• Publish initial version of IOOS Archive Standards
  and Guidelines

6
Long-term objectives

• Secure and backup irreplaceable archives
• Establish archive and access policy and
  procedures to resolve questions
• Establish more IOOS data pathways for
  observations to the archives
• Cost effective and low impact (centers/users)
  transition to systems using DMAC standards
• Define system-wide metric measures and process
  for reporting
• Fill data gaps
• Data integrity
• Establish procedures and protocols to resolve
  data flow and problems with providers
• Procedures to harden archives against corruption
  and verify content
• Assure data preservation through media and system
  life cycles
• Maintain constancy in data format and software to
  assure access
• Proactively work with observation system
  implementers to confirm standards and archive
  data delivery
• Promote value added data submissions from the
  scientific community

7

• Round table discussion to identify in kind
  activities
• Leverage and coordinate with others work
• Discuss archive model (in context of OAI?) and do
  the services defined
• Take up with AET to hear highlights of archive
  activities.

8

• Discuss cross connections between AET and other
  ETs and Caucuses