EMS Implementation

1
Brookhaven National LaboratoryEnvironmental
Management System

• EMS Implementation
• Addresses Facility Review Issues
• Susan L. K. Briggs, EMS Project Manager
• Presented to SCDHS, 3/1/00

2
Presentation Overview

• Purpose
• Describe EMS implementation and how it addresses
  some of the Facility Review Project Issues
• Topics
• Overview of an ISO 14001 EMS
• EMS Project Implementation Status Highlights
• Key ISO elements related to FRP
• Examples of FRP/EMS integration

3
BSA Commitment to Environment

• Brookhaven environmental initiatives
• 1997, Facility Review Project - investigated
  historical impacts
• 1998, Phase II Process Evaluation Project -
  analyzes impacts of current industrial and
  experimental activities
• 1999, Phase III Environmental Management System
  Project - establishes framework for managing
  operations to minimize impacts, both now and into
  the future
• Financial Investment in the Environment
• Facility Review Project -
  2.8 M
• Phase II Process Evaluation Project -
  1.6 M
• Phase III Environmental Management System Project
  - 2.7 M

4
Phase II Process Evaluation Project

• Field Deployed Environmental Expertise - ECRs
• Process maps- industrial and experimental
  activities
• 165 industrial processes
• 1800 experiments
• 450 maps
• Identifies material flow, waste
• streams, disposal practices
• Multimedia (air, water, solid)
• Link Aspects and Impacts to work
• Evaluates
• compliance status
• operational controls
• monitoring and measurement
• pollution prevention opportunities

Provides technical basis for the EMS
5
EPA Phase II Process Evaluation Project
(PEP)PEP Correlation with EMS Elements

• EMS Elements
• Env Policy
• Planning
• Aspects Impacts
• Legal Other Requirements
• Objectives Targets
• Environmental Programs (Action Plans)
• Implementation
• Structure Responsibilities
• Training, Awareness Competence
• CommunicationsCommunity Outreach
• EMS Documentation
• Document Control
• Operational Control
• Emergency Preparedness Response
• Checking Corrective Action
• Monitoring Measurement
• Nonconformance Corrective/Prev Action
• Records

• PEP
• Detailed evaluation Flowchart of all processes
  activities that generate waste (multi-media)
• Regulatory compliance evaluation
• Identification of Pollution Prevention and Waste
  Minimization Opportunities
• Identification of Assessment, Prevention, and
  Control(APC) Opportunities
• SOPs need to be developed
• Self-inspections need to be conducted and
  documented
• EPA Reqd Training Program

6
(No Transcript)
7
Project Implementation Strategy

• Initiate Plan Project Design
• Define Institutional Level EMS Program
  Requirements
• Test Implementation at Pilot Facilities
• Develop Implement Training Programs
• Communicate, communicate, communicate
• Deploy EMS Program
• Assess Improve Program
• Manage and track progress

8
EMS Project Status
9
Highlights of Project

• Institutional EMS Program
• 26 compliance EMS procedures
• Searchable, Web-based database
• Staff involved - Buy in
• Pilot Facility Process
• 3 Facilities RHIC, WMD, RD
• Field tested procedures
• Developed tools
• prototypes

• Communications
• Internal brochure, articles, memos
• External stakeholders regulators
• Networking/Outreach
• Assessments
• internal external
• Lab wide Deployment
• actively in progress
• integrating Environmental Initiatives (Phase II,
  FRP, others)
• Improvements Initiated

• LI-based organization
• Office of Science facility

10
Titles of EMS Subject Areas

• COMPLIANCE SUBJECT AREAS
• Pollution Prevention and Waste Minimization
• NEPA Cultural Resource Evaluation
• Environmental Monitoring
• Non-Radioactive Airborne Emissions
• Radioactive Airborne Emissions
• Drinking Water
• Liquid Effluents
• Underground Injection Control (UIC)
• Storage and Transfer of Hazardous Materials
• Oil/PCB Management
• Hazardous Waste Management
• Radioactive Waste Management
• Mixed Waste Management
• Regulated Medical Waste
• Spill Response

• EMS SUPPORT SUBJECT AREAS
• Identification of Significant Environmental
  Aspects and Impacts
• Environmental Evaluation of Industrial Processes
  Experiments
• Requirements Management
• Requesting SBMS Variances
• Correspondence and Commitment Tracking
• Laboratory-wide Procedures and Guidelines
  Development
• Internal, Controlled Documents
• Calibration
• Nonconformance and Corrective and Preventive
  Action
• Records Management
• Environmental Assessments
• https//sbms.bnl.gov/standard/0000t011.htm

11
BNL EMS ELEMENTS
CORE ELEMENTS
SUPPORT ELEMENTS

• Organizational Structure and R2A2s
• Training, Awareness Competence
• Communication
• EMS Documentation (SBMS)
• Document Control
• Nonconformance and
• Corrective/Preventive Action
• Records

BNL ESH Policy

• Requirements
• Management
• SBMS

• Environmental Aspects
• Phase II
• Facility Review
• Natural Resource Usage

• Performance Based Management
• Critical Outcomes
• Performance Objectives
• Performance Measures

• Environmental Management Programs
• Institutional Management Plan
• Facility Action Plan

• Integrated Assessment Program
• Self Assessment, Independent Oversight
• Environmental Audit
• - Regulatory Compliance
• - EMS

• Operational
• Controls
• Administrative
• Engineering

Emergency Preparedness and Response

• Monitoring and
• Measurement
• Integrated Monitoring
• Effluent and Environment

Management Review
12
EMS Program Elements related to FRP Issues

• ENVIRONMENTAL POLICY
• PLANNING
• Aspects Impacts
• Legal Other Requirements
• Objectives Targets
• Environmental Management Programs
• Pollution Prevention
• IMPLEMENTATION
• Structure Responsibilities
• Training, Awareness Competence
• Communications
• Community Outreach

• EMS Documentation
• Document Control
• Operational Control
• Emergency Preparedness Response
• CHECKING/CORRECTIVE ACTION
• Monitoring Measurement
• Nonconformance Corrective/Preventative Actions
• Records
• Environmental Audits
• Compliance Assurance
• MANAGEMENT REVIEW
• Continuous Improvement

13
BNLs Criteria for Significant Aspects

• Real and perceived impacts of operations
• Applicability of regulatory requirements
• Potential for groundwater impacts
• Radioactivity, in any media
• No need for fancy risk based formulas in base
  program

14
Significant Environmental Aspects

• Laboratory Aspects
• Waste Generation
• regulated industrial
• hazardous
• radioactive
• mixed
• TRU
• medical waste
• Atmospheric Emissions
• radioactive
• non-radioactive
• Liquid Effluents
• chemical
• radioactive
• Natural Resource Usage Power or Water
• Storage/Use Chemicals or Radioactive Materials

• Facility Specific Aspects
• Noise
• Historical Monuments/Cultural Resources
• Sensitive wildlife habitats/Pine Barrens
• Soil Contamination
• Soil Activation
• PCB storage or use
• Legacy Issues- FRP Issues

significance criteria beyond regulatory
requirements
15
EMS Operational Controls

• Engineered versus Administrative Controls
• emphasize engineered controls (alarms, secondary
  containment, locks, etc)
• minimize need for administrative controls, such
  as procedures
• enhances confidence in prevention of impacts by
  minimizing human factors
• Assess adequacy of Operational Controls
• Phase II - Corrective Actions and APC
  recommendations (ie, BMPs)
• EMS implementation- complete Operational Control
  Form

• Document and summarize controls
• engineered controls
• administrative procedures
• operating criteria/ procedures
• monitoring
• maintenance activities
• emergency response
• recordkeeping
• responsibilities
• training
• Enhance during EMS implementation

16
Objectives Targets / EM Programs

• Set improvement goals and plans to achieve goals
• Achieve/maintain compliance
• Implement Pollution Prevention
• Improve EMS and/or Operations
• Focus on Facility level implementation
• consistent with Lab Critical Outcomes
• Integrate/augment Laboratory Environmental
  Initiatives
• Address Phase II actions/FRP operational issues
• Do not duplicate Lab-level programs (UIC, tank
  upgrade)
• Build infrastructure to support action plans
• Prioritize actions, assign responsibilities
  authorize resources
• Document on EMP Form, track and measure progress

17
EMS Training Initiatives
http//training.bnl.gov/courselist.htm
18
EMS Assessment Initiatives

• Perform Gap Analysis
• Facility programs
• Institutional Program New BSA Initiatives
• Conduct Self-Assessments
• EMS Project
• Select support organizations
• Facilities
• Regulatory Compliance Assessments
• Track Performance Measures

• Coordinate Internal Independent Assessments
• Peer review of environmental programs
• Compliance Subject Areas review by BNL regulators
  
• Technical review by ISO expert
• Special studies by BNL I/O Office
• Self Assessment by team of BNL and non-BNL staff
• Undergo External Audits
• Corporate Assessment
• DOE/EPA MOA Annual Audit
• DOE ISM Evaluation
• Regulatory Audits
• Registration Audit

19
Benefits Realized, To-Date

• Improved awareness of environmental issues
• training, communications, aspects/impacts
  analysis
• Improved compliance status
• reengineering regulatory requirements out of
  processes
• Systematically implementing P2 opportunities
• Manager Staff have formal objectives/targets
• Reducing/eliminating waste streams
• Accessible Environmental professionals
  information
• Commitment to Community concerns critical to
  operations
• Gained understanding of new BSA management
  systems
• Ongoing independent verification of conformance

20
Summary of EMS Project Progress

• Strong support and management by senior
  management
• Project design and deployment achieves goals
• Facility EMS deployment effectively integrating
  the 3 major BNL Environmental Initiatives
• Results of recent assessments
• Significant progress and improvement
• SBMS/EMS web-based system excellent
  communication tools
• Strong BNL Management commitment to EMS
  implementation