Presenter:

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PRS Tutorial for Institutions Submitting Program
Reports

• Welcome!
• Presenter
• Margie Crutchfield
• Associate Vice President, Program Review
• margie_at_ncate.org
• Please remember to set-up your audio
• Go to tools, then audio, then audio set-up
  wizard
• For those of you who have a microphone, we will
  do a microphone sound check one by one
• 145pm- First audio sound check
• 155pm- Final audio sound check
• 200pm- Session will begin

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Session Agenda

• Overview of the PRS System
• Demonstration
• Support Resources available through NCATE
• Q A
• Note For an overview of the program review
  process, see the archived web seminar presented
  on 10/8/08, available on the NCATE web site in
  the archived video library.

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• Orienting you to todays
• web-conference format

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ICON REVIEW

• Ask a
• question Polling Talk live

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AIMS and PRS

• AIMS
• Accreditation Information Management System
• The NCATE system that now includes all of your
  NCATE data and information
• PRS
• Program Review System
• The component in AIMS that you use to submit your
  program reports

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• To get started you will need to follow these
  steps
• Step 1. Go to the URL http//aims.ncate.org
• Step 2. Enter the institution ID
• Step 3. Enter the institution password
• Sent via email to NCATE Coordinator and Dean

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• When you go to the URL,
• you will see the log-in screen

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• Here we go..

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• Click on a Program Name
• (far left column) to begin entering information
  on-line
• System alerts you to deadline dates
• note-
• Although individual SPA standards differ, the
  on-line format will be the same across SPAs

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• The program report consists of 5 sections for
  initial submissions
• Sections 1, 2,3,and 5 will be entered on-line
  with a few areas that call for attachments.
• Section 4 (the assessment, scoring guide, and
  data) will call for you to attach the relevant
  documentation on-line
• note-
• Section 6 is only used for revised reports
  and/or response to conditions reports

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• Note (cont)
• Some SPAs may call for an additional attachment
  in Section I-- the form will include a place for
  the attachment in this case
• Also, additional graphics and tables (for Section
  I responses) must be in the form of attachments
  as welland placed in the response to question 7
  in Section 1

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Preparing Revised and Response to Conditions
Reports

• Only necessary to input text in Cover Sheet and
  Section VI, unless necessary to respond to items
  raised in recognition report
• Section VI
• Narrative that describes changes since receiving
  recognition report
• Character limit is 24,000
• Any tables, charts, graphs must be attached in
  earlier sections of the report

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For example

• If changes have been made to Assessment 3
• Note these changes in text in Section VI
• Attach documentation of changes (e.g. new
  assessment description, new scoring guide, and/or
  new data chart) in Section IV, Assessment 3.
• If just submitting additional data for Assessment
  5
• Note the addition in text in Section VI
• Attach data chart in Section IV, Assessment 5

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• Program Reviewers will have access to original
  program report(s) and original recognition
  report(s)
• A Response to Conditions Report should only
  address those items listed as Conditions in Part
  G of the recognition report
• All standards listed as met in the earlier
  recognition report, will continue to be met. The
  only exception would be if an assessment used to
  meet standard in original submission is
  eliminated or completely changed

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Documents on website

• Guidelines for Preparing a Revised Program Report
• Guidelines for Preparing a Response to Conditions
  Report
• www.ncate.org, Click on Institutions, Under
  Program Review, click on Resources for
  Submitting Reports, then scroll down
• Or . . .
• http//www.ncate.org/institutions/resourcesNewPgm.
  asp?ch90

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• Download 7.0 or higher
• to work within PRS

Adobe 7.0 or higher is required to work within
PRS
(download option available when you log-in to PRS)
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Some items to note

• You will be able to print out a draft version of
  your report before you submit it. Click on the
  draft icon and a pdf version of your current
  document will be created.
• You may cut and paste from a word document into
  PRS. Some users indicated that it is helpful to
  keep both windows open (the word document and
  PRS) and toggle between the two
• PRS does not have spell check! (But try using
  Mozilla Firefox as your browser)

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Other helpful tips

• The little floating disk icon allows you to save
  your report and come back to it
• Do not use the arrows on your browser, simply use
  the floating arrows or the previous and next
  tabs in PRS at the bottom of the page
• You may delete an attached file prior to
  submission (see PRS Demo)
• All graphics and tables must be in attachments
• No hyperlinks please
• 2 MB limit per individual upload
• Attached files are accepted in doc, xls, pdf, txt
  formats will not accept docx

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• Combine attachments into single documents as much
  as possible
• We only allow 20 attachments (total) per report
• Name the files using the names listed in the
  document How to Prepare Program Reports for
  Submission in Fall 2008 on the NCATE web site
• http//www.ncate.org/institutions/resourcesNewPgm.
  asp?ch90

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Resources for Institutions

• www.ncate.org
• click on Institution
• then Program Review

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Here are some of the resources available to you

• ?Program Standards by SPA
• ?Program Report Templates
• ?Institution Guidelines for Initial, Response to
  Conditions, or Revised reports
• ?Instruction for using the web-based system
  (PRS)
• ?Web Cast Archive
• ? Mini videos
• ?Examples of Assessments
• ?Examples of Program Report Sections
• ?FAQs
• ?Checklist for Institutions

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NCATE Contact Info
Margie Crutchfield Associate Vice President
Program Review margie_at_ncate.org Robin
Marion Accreditation Associate Program
Review robin_at_ncate.org Sabata Morris Accreditatio
n Associate Program Review Sabata_at_ncate.org

• Monique Thomason
• Accreditation Assistant, Program Review
• monique_at_ncate.org

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Q A
For those with a microphone Click Raise
Hand Click Microphone once to start and once
to stop talking For those w/o a
microphone Type in text message
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Please fill out an evaluation of this session by
going to the following URL

• http//tinyurl.com/auddac