The Oral Presentation

1
The Oral Presentation
2
Competencies

• Demonstrate the basic elements of the oral
  presentation of the portfolio
  
• Demonstrate the role of moderator in the oral
  component of the portfolio
  

3
Purpose of the Oral Presentation

• Share your portfolio with faculty, students and
  other stakeholders
  
• Demonstrate that you understand how theory and
  evidence are applied to occupational therapy
  practice
  
• Demonstrate that you understand the role of
  occupational therapy and the contributions of
  occupational therapy to the health and well being
  of clients
• Our core values and principles
• Demonstrate that you are able to make a
  professional presentation

4
Participants in the Oral Presentation

• Presenter
• Moderator
• Faculty Advisor
• Convener

5
Role of Presenter

• Provide a detailed description of at least one
  project
  
• Present the project in terms of how it relates to
  occupational therapy
  
• Explain the theory selected for the project and
  how it guided development and implementation
  
• Discuss the outcome of the project in
  relationship to theory
  
• Describe how the project reflects the role,
  contributions, values, ethics of occupational
  therapy

6
Presentation Format

• All presentations must use power point
• If photos are used, must obtain permission from
  the subject if the subject can be identified
  
• Audio and videotape,demonstration and handouts
  can be used to augment the presentation
  

7
Role of the Advisor

• Determines when the written portfolio is complete
  and is ready for oral presentation
  
• Advises on which projects to present
• Provides oversight on content
• Advisor must approve the content before the
  presentation
  
• Grades the oral presentation
• Both presenter and moderator

8
Role of the Moderator

• Prior to the presentation
• Assist the presenter to ensure a superior
  presentation
  
• Review the power point presentation and provide
  feedback prior to delivery
  
• Advises presenter regarding presentation style
• Prepare two insightful questions to ask the
  presenter
  

9
The Moderator

• On the day
• Assist the speaker in set up
• Ensure that the speaker has everything need to
  provide the presentation
  
• Pass out any handouts
• Convene the presentation
• Start the presentation on time
• Welcome the audience, acknowledge guests and
  introduce advisor

10
The Moderator

• Provide a formal introduction of the speaker
• Name
• Educational preparation
• Honor or recognitions received at UAB
• Area of interest in OT
• Career plans following graduation
• Provide a brief overview of the work completed by
  the presenter in preparation of the portfolio

11
The Moderator

• Monitor the length of the presentation
• Speaker must complete within 30 minutes
• Monitor time and discretely alert speaker
• Conduct the question and answer session
• Thank speaker for presentation and ask audience
  for questions
  
• If no questions are forthcoming stimulate
  conversation by asking a question
  
• Must have 2 prepared questions
• Conclude Q A at 10 minutes to the hour
• Thank the audience for attending

12
Selection of the Moderator

• Students responsibility for securing a moderator
  by asking a classmate to serve in that capacity
  
• Each student serves as the moderator for one
  other student
  
• Must be a student who is not involved in any of
  the presenters projects
  
• Must be selected before the presentation can be
  scheduled.

13
Presentation Length

• Moderator introduces speaker (10 minutes)
• Presentation (25-30 minutes)
• Moderator opens floor for questions (10 min)
• Moderator concludes presentation and dismisses
  audience
  
• Should be completed by quarter to the hour

14
Role of the Convener

• One person from second year class is selected to
  convene the portfolio session for a specific
  date.
  
• Responsibilities
• Welcomes the audience to the session
• Introduces the session
• Concludes the session after the last presentation
  is completed.
  
• Several conveners can share this role as long as
  each date is covered. Provide the list of
  conveners to Julia.

15
Scheduling the Oral Presentation

• Must be given go-ahead by advisor
• Scheduled with Julia on first come, first served
  basis
  
• You snooze you lose
• Check with advisor to make sure he/she is
  available on the date you want
  
• Must be scheduled within the specified time frame

16
Announcing the Presentation

• Post flyers in RMSB, LRC, Webb
• Title, speaker, date, time, location
• May be posted ONLY on bulletin boards
• Do NOT tape to doors, windows, cabinets
• Remove all posters with 24hrs of completing the
  presentation

17
Presenter Grading Criteria

• Comprehensive review of project (s)
• Present the project in terms of how it relates to
  occupational therapy
  
• Explain the theory selected for the project and
  how it guided development and implementation
  
• Discuss the outcome of the project in
  relationship to theory
  
• Describe how the project reflects the role and
  contributions of occupational therapy
  
• Present materials in organized manner

18
Presenter Grading Criteria

• Use a professional communication style
• Use formal professional language
• Use professional comportment
• Demonstrate eye contact
• Speak slowly in clear audible voice
• Summarize slides dont read
• Present in time allotted

19
Presenter Grading Criteria

• Respond to comments and questions in a thoughtful
  manner
  
• Answer questions directly and concisely
• Respond to feedback in a positive way
• Use media appropriately and skillfully
• Accurate grammar and spelling on PPP
• Slides are easy to read
• Shows command of the PPP process

20
Moderator Grading Criteria

• Convene presentation in a professional manner
• Start on time
• Maintain professional comportment
• Dress professionally
• Monitor length of presentation and alert speaker
  if exceeding
  
• Conduct the QA in a professional manner
• Ask audience for questions
• Stimulate conversation by asking questions
• Circulate and collect evaluation forms

21
Professional Dress

• No jeans, sport shoes, flip flops, halter
  tops,sweats, provocative dress, hats
  
• Women
• Dress, skirt or dress pants
• Blouse, sweater
• Dress shoes
• Men
• Shirt and tie
• Dress pants or nice khakis
• Dress shoes

22
Grading of the Complete Portfolio

• Completed according to guidelines
• Written Portfolio 50
• Oral Presentation 30
• Moderator 20

23
Attendance at Portfolio

• Both first and second year students are required
  to attend portfolio presentations
  
• Each student must attend a minimum of 4 sessions
  
  
• A session consists of three consecutive portfolio
  presentations
  
• Attendance list is developed, implemented and
  maintained by your class
  
• Must designate someone to be in charge of this
• Second year students also have these requirements

24
Evaluation of the Session

• Each student attending a session must complete
  and turn in an evaluation form
  
• If the form is not completed-you will not receive
  credit for attending the presentation
  
• This will be reflected in your grade for
  portfolio