SIMS 20082009

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SIMS 2008-2009

• Maryann Donie
• August September 2008

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Agenda

• 2008-2009 SIMS CHANGES
• SIMS REMINDERS
• DROPOUTS
• QUESTIONS AND ANSWERS

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2008-2009TEXT MODIFICATIONS

• DOE021 LEP Students in their First Year in U.
  S. Schools. Modify explanatory text.
• DOE022 Immigration Status. Modify definition
  and explanatory text.
• DOE023 Country of Origin. Modify definition and
  explanatory text.
• DOE025 Limited English Proficiency. Modify
  definition.
• DOE026 English Language Learner Program Status.
  Clarify descriptions.
• DOE035 Career/Vocational Technical Education
  Type of Program. Discontinue several values and
  modify explanatory text.
• DOE052 Student Truancy. Modify definition.
• Appendix C First Language Codes. Add 16 codes
  and modify titles for several languages currently
  listed.

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DOE021 LEP STUDENTS 1st YEAR IN US SCHOOLS

• Clarification
• Coding of Kindergarten and Pre-Kindergarten
  students All LEP students enrolled in their
  first year of Kindergarten in the U.S.,
  regardless of country of birth, should be coded
  with 01. All LEP students who are repeating
  Kindergarten in the U.S. should be coded with 02.
  The same rules apply to LEP students whose first
  year of U.S. schooling, regardless of country of
  birth, is Grade 1. Code all Pre-Kindergarten
  students as 00.

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DOE022 EMERGENCY IMMIGRATION EDUCATION PROGRAM
STATUS

• Text Modification
• There is no longer an "Emergency Immigrant
  Education Program." States receive funding for
  immigrant students through NCLB/Title III. There
  is, however, a continuing need to collect
  immigrant data. The text below has been modified
  to remove references to the "Emergency Immigrant
  Education Program."
• 00 Student is not an immigrant student under the
  federal definition.
• 01 Student is an immigrant student under the
  federal definition.

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DOE023 Country of Origin

• Text Modification
• There is no longer an "Emergency Immigrant
  Education Program." States receive funding for
  immigrant students through NCLB/Title III. New
  text reads
• The DOE must determine the number of immigrant
  students enrolled in public schools in order to
  make the schools eligible to receive federal
  funds designated for immigrant students. Country
  of Origin must be provided.
• 500 should be used if the student is not an
  immigrant.

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DOE025 LIMITED ENGLISH PROFICIENCY

• Text Modification
• not born in the US, whose native languages are
  languages other than English, and who are
  incapable of performing ordinary classwork in
  English OR
• born in the United States, whose parents' native
  languages are not English, and who are incapable
  of performing ordinary classwork in English.

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DOE026 ENGLISH LANGUAGE LEARNERS PROGRAM STATUS

• Text Modification
• 01 Sheltered English immersion. A full day of
  sheltered grade-level subject matter instruction
  and English as a Second Language (ESL)
  instruction. Sheltered subject matter instruction
  is content instruction modified such that an LEP
  student may comprehend it and participate in the
  class at his or her level of English proficiency.
  All instruction and materials are in English.
• 03 Other bilingual education (for waivered
  students only). An instructional program,
  including transitional bilingual education, in
  which the native language of the LEP student is
  used to deliver some subject matter instruction.
  These programs must also provide for English as a
  Second Language (ESL) instruction.

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DOE035 CAREER/VOCATIONAL TECHNICAL EDUCATION
TYPE OF PROGRAM

• Text Modification
• 01 Discontinued.Not currently enrolled in a
  career/vocational technical education program,
  but was previously enrolled during the current
  school year.
• 03 Discontinued.Chapter 74-approved vocational
  technical education program secondary tech-prep
• 05 Discontinued.Chapter 74-approved vocational
  technical education program secondary
  cooperative education and tech-prep
• 13 Discontinued.Non-Chapter 74 career and
  technical education program secondary tech-prep
  

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DOE052 STUDENT TRUANCY

• Text Modification
• Truancy is defined as an unexcused absence based
  on local school district definition.

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APPENDIX C LANGUAGE CODES

• Several codes were deleted
• 16 codes were added
• http//www.doe.mass.edu/infoservices/data/sims/fy
  09changes.html?sectionappendix_c

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DSS

• DSS School Code 09200400 discontinued
• Reason for this change these students are
  typically reported as enrolled by the district
  where DSS has placed them.
• This should cut down on the number of duplicate
  students

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DOE037 MASS CORE CURRICULUM

• Current Validation
• If DOE037 01 or 02, then DOE012 must 04
• Added Validation
• If DOE012 04, then DOE037 must not 00

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DOE037 MASS CORE CURRICULUM

• Must be reported in October for summer graduates
• Not yet a requirement for graduation, but it MUST
  be reported in SIMS

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SUMMER DROPOUTS TRANSFERS

• Summer dropouts and transfers must be included in
  the October, March, and EOY submissions.
• Includes students coded with 20s or 30s in
  DOE012 and 555 in DOE017 DOE018
• This requirement has been communicated to all
  compliant vendors.

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FORMER SEIS SCHOOL CODES (0370xxxx)

• 03700012 West Area
• 03700015 Southeast Area
• 03700026 Massachusetts Hospital School
• 03700040 East Area
• Comprised of 92 classrooms in 4 areas
• All students are special education students
• Some programs are DYS programs some not

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SEIS SCHOOL CODE CHANGES

• Current school code (0370xxxx) will be changed to
  10 program codes
• Central SEIS DYS 03701000
• Central SEIS Non DYS 03701001
• West SEIS DYS 03701002
• West SEIS Non DYS 03701003
• Southeast SEIS DYS 03701004
• Southeast SEIS Non DYS 03701005
• East SEIS DYS 1 03701006
• East SEIS DYS 2 03701007
• East SEIS Non DYS 03701008
• Massachusetts Hospital School (MHS) 03701009

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NEW SEIS Program Codes
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Carrying students over from the EOY

• Students reported as active (doe01201) at EOY,
  must be either active or withdrawn (transferred,
  dropped out, graduated, etc.) in the October
  file.
• This includes students who have transferred,
  dropped out or moved over the summer.
• This does NOT include students who were coded as
  Transferred, Dropped Out, Graduated, Excluded,
  Deceased, Reached Maximum Age or received a
  Certificate of Attainment at EOY.
• Students coded as graduated in June cannot be
  reported again!

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555s

• Used with an exit code (20s or 30s) in DOE012
• Used to report attendance/membership for SUMMER
  events.
• Summer dropouts and summer transfers must be
  included in your file for all three SIMS
  submissions.
• If you do not use 555 for attendance and
  membership for a summer event, we will assume the
  student withdrew during the current school year.

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No Shows

• No Shows
• If a student is reported as active at EOY, we
  expect that these students will be reported in
  October.
• Due diligence must be used in trying to determine
  the status of any student who does not show up in
  October.
• Once their status has been determined, no shows
  should be reported with the appropriate
  withdrawal code and 555 for attendance and
  membership.

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DROPOUTS

• Important Facts
• Access to Dropout Application at the District and
  School level is included with the SIMS Data
  security role.
• Annual dropout report includes students
  considered to be dropouts from July 1 to July 1.
• Students are removed from the report up until
  October 1.
• 2008-2009 report will include dropouts from July
  1, 2008 to July 1, 2009 and returned dropouts
  will be removed up until October 1, 2009
• We will be accepting changes to 2007-2008 in the
  October 08 SIMS

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DROPOUTS - Continued

• Dropout report includes students in grades 9-12
  and they are counted for the year in which they
  fail to enroll.
• Completed 8th grade and failed to enroll in 9th
  are counted as a 9th grade summer dropout.
• Students coded as transfers to in-state public
  schools but are not found in another public
  school are dropouts.
• Preliminary dropout reports are posted on the
  security portal after each submission.
• Please contact Cheryl Loiselle at 781-338-3584.

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411s

• After receiving the 411, wait until the following
  business day to check Publish Manager for the
  assigned SASID. Please remember, you only need to
  apply for the SASID once to get a case generated
  and resolved.
• When viewing the file in Publish Manager,
  remember to expand the column to see the full
  10-digit SASID number. The SASID number is
  located within the last column, column I.

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QUESTIONS/ISSUES
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CONTACT US

• Helene Bettencourt hbettencourt_at_doe.mass.edu
• [phone]
• Maryann Donie mdonie_at_doe.mass.edu
• [phone]
• Kerrie (Awesome) Anastas kanastas_at_doe.mass.edu
• [phone]
• Judy Chan Li jli_at_doe.mass.edu
• [phone]
• Stacy Quilty squilty_at_doe.mass.edu
• [phone]
• Eric Gray exgray_at_doe.mass.edu
• [phone]
• Diane Monaco dmonaco_at_doe.mass.edu
• [phone]
• Justin Dyer jdyer_at_doe.mass.edu
• [phone]
• Dianne Russell drussell_at_doe.mass.edu
• [phone]
• Data Line data_at_doe.mass.edu