Classified Appointments

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Classified Appointments
LTE
Entering the position through appointing the new
hire
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Part 1Whats New

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Whats New With LTE Transactions?

• CHRIS
• New Screens in CHRIS
• The Department Selects the applicant in CHRIS
• The Department can choose to post the position on
  the Internet
• Process
• New LTE Flow Chart
• Employee may NOT start until the LTE Transaction
  is Class Approved

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LTE Transaction Flow Chart
See Handout
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Part 2CHRIS

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CHRIS Main Menu
Select LTE for HR Transaction Type Create an HR
Transaction
?
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Entering the LTE Transaction in CHRIS HR
Transaction General Information Page 1

Type of Transaction
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Entering the LTE Transaction in CHRIS HR
Transaction General Information Page 2

Post on Web? Select Y if you want to have the
position posted on the UW-Madison Employment Web
Site. (Permanent and Project positions are
posted automatically).
Rate Fixed or Range You can choose whether the
rate will be fixed or in a range. The high end
of the range cannot exceed the minimum on the
permanent grid.
How to Apply Additional application
information such as deadline to apply.
Work Schedule Schedule Comment Both are
required.
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UW-Madison LTE Employment Web Site

Positions will be found at this link
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Entering the LTE Transaction in CHRIS Goals
Activities

Goals Activities Do not just copy the
Knowledge Skills section from the permanent
position. The knowledge skills listed must be
appropriate for a limited term employee.
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Part 3The Hire

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Step 1 Department Enters Applicant in CHRIS
See next three screens
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Entering the LTE Transaction in CHRIS HR
Transaction General Information Page 3

SSN Once SSN is entered, if the applicant has a
prior UW appointment, much of the remaining
information fills in automatically. Dont use
SSN Unknown.
LTE Max Rate Shows you what the minimum of the
permanent pay range is.
LTE Begin Date Must be a future date. The LTE
may not begin until the position has been Class
Approved.
Hourly Rate The maximum LTE hourly rate is the
minimum of the permanent pay range. Possible
Exception an Applicant with prior permanent
state service
Above LTE Maximum If you have an exception, you
must provide a justification. Complete only when
applicable.
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Entering the LTE Transaction in CHRIS HR
Transaction General Information Page 4

Prior Appt Information If the applicant has a
prior appointment with the UW, you can click this
button and select the most recent appointment.
If the applicant has a prior appointment with
another state agency, you will have to enter the
information manually.
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Step 2 MSHR Approves/Rejects Applicant
Note LTE may not be paid for hours worked
before he/she is approved. If an applicant is
not approved, and he/she has already begun
working, the department is responsible.
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LTE Transactions in CHRIS History

HR Transaction Applicant Approved LTE may not
be paid if LTE applicant is not approved.
HR Transaction Class Approved Employee may
not start until the day after the LTE Tran is
Class Approved.
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Step 3 Appointment Letter
Department may choose to write an appointment
letter. This is a good way to clarify
benefits, etc. A sample letter is included at
the end of this packet and will be available
online.
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Step 4 Department prints Request to Recruit Form
and PD

• The original Request to Recruit form with
  original signatures needs to be submitted with or
  before the IADS.
• The IADS will not be routed to Medical School
  Payroll until the original of this form is
  received.

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(Printing Instructions)
Note There is an option to Print the
Appointment Letter, however we recommend using
our template instead
Print All Associate Reports will print the PD and
the Request to Recruit Form
Display/Print HR Tran Documents
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Step 5 Department submits LTE Recruitment
Materials to MSHR

• IADS (verified by Edwinna and routed to Linda L.)
• Request to Recruit Form
• One copy of the printed PD (does not have to be
  signed)
• Copy of the appointment letter (if one was given)

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A Note on LTE Hours
LTEs are not permitted to exceed 1,043 hours in
a given LTE appointment within 26 consecutive pay
periods (one year). A supervisor may be subject
to disciplinary action if one of the LTEs he or
she supervises exceeds the maximum hours
permitted.
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Step 6 Benefits I-9 Orientation

• Benefits I-9 Orientation are the
  responsibility of the department.

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Questions?
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For Help

• For basic questions about Permanent and Project
  positions, contact Alison Dodge, 263-9404,
  acdodge_at_facstaff.wisc.edu.
• For basic questions about LTE positions, contact
  Edwinna Boyar, 262-7796, elboyar_at_facstaff.wisc.edu
  .
• For technical concerns, such as error messages,
  contact the DoIT help desk (264-4357).

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Deadline

• All departments must use the CHRIS System
• for all LTE Transactions starting April 1, 2003.