An Overview of Furlough

1
An Overview of Furlough

• BATO Facts and Snacks

2
A note to begin

• Furlough is a complicated topic
• There are many special situations
• If you have questions about your personal
  situation please schedule an appointment with
  BATO staff so we can go over it together

3
Summer Furlough

• Furlough will be earned and applied to FY 11
  balances
• Employees may take furlough time during 2010 or
  2011.
• 5.33 hours of furlough are earned for each the
  first 2/9
• The most furlough that can be earned during the
  summer is 10.7 hours for 100 appointment

4
How much furlough is required

• 8 days for full time 12-month employees
• 6 days for full time 9-month employees
• Other employees are prorated based on FTE or pay
• University fixed furlough days are required
• (4 per fiscal year)

5
Fixed Furlough Days 10-11

• Friday, November 26, 2010
• (day after Thanksgiving)
• Friday, March 25, 2011
• (Spring break)

• Thursday, December 30, 2010
• (day before New Year's Eve)
• Friday, May 27, 2011
• (Steam shutdown day)
• 12 month employees OR some summer appointments

6
LTE and Hourly Academic Staff Appts.

• Eligible hours are reduced by 3.065
• No furlough leave is generated
• Not required to report furlough hours
• Supervisors must track hours worked

7
Lump Sum Appointments

• Reduce pay automatically by 3.065
• No furlough leave is generated
• Not required to report furlough hours

8
Classified furlough time reports

• Take fixed furlough days
• Schedule remaining furlough days with department
  or supervisor
• Take in 2 hour increments
• Report on regular time sheets
• NOTE no more then 8 hours of FTO (mandatory or
  floating) can be used in any one work week

9
Unclassified furlough reporting

• Take fixed furlough days
• Schedule remaining furlough days
• Take furlough in 2 hour increments but must be 8
  hours in 1 week
• If salary is reduced by 3.065 use regular Leave
  Report
• If salary is reduced as taken, use Furlough Time
  Report

10
Receiving furlough reports

• You will be notified by email every month that a
  new leave/furlough report is available in your
  portal
• Furlough reports are due to supervisors by the
  5th of each month to be applied towards the next
  months paycheck

11
Furlough balances

• Faculty and staff earning statements now include
  furlough balances
• Your personal earning statement shows the total
  amount of furlough time you have used to date
  (TOTAL USED)
• how much furlough time you have left for the
  fiscal year (REMAINING)
• And the amount of FTO (if any) that was used
  during a pay period (CURR USED)
• If you dont see your furlough balance try
  scrolling down on your paystub
• As you continue to monitor your furlough
  deductions through the fiscal year please report
  any errors to BATO

12
Role of supervisors

• All supervisors should receive a copy of a
  furlough monitor report that includes balances
  for their faculty and staff.
• Department chairs and supervisors are responsible
  for monitoring furlough balances and working
  together to schedule remaining FTO by deadlines
• If, by March 2011, fixed furlough days do not
  satisfy 2010-11 furlough obligation, the
  supervisor and/or manager must schedule the
  required furlough day(s) in writing and send a
  copy to BATO.

13
Furlough tools for you

• http//www4.uwm.edu/hr/furloughs/
• Access your earning statements any time through
  the UWM portal at my.wisconsin.edu/
• Monthly reports from Human Resources
• Schedule division/department meetings with BATO
  staff.

14
FAQs

• When does this end?
• Classified furloughs must be used by June 18th.
• Unclassified furlough must be used by June 30th
  Submit furlough report to your payroll department
  by June 20th.
• How are student workers affected?
• Students are not responsible for furlough hours
  or reduction in pay
• What if someone works on a fixed furlough day or
  is not scheduled to work?
• Please make note on your leave/furlough/timesheet
  that you did work during the fixed day

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FAQs continued..

• Are benefits/retirement affected?
• No
• How will I keep up with this?
• UWM Furlough Tracker for 2010-2011 is a template
  provided on the furlough website to assist in
  your furlough tracking
• Can furlough be used for unpaid leave?
• Furlough can replace a minimum of 2 hours and up
  to 8 hours per week of unpaid leave, until you
  have exhausted your furlough balance
• What if I have split appointments?
• You need to report your furlough based
  proportional to your appointments. See Chris or
  Tanya about this.

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Questions about furlough
17
Resources

• http//www4.uwm.edu/hr/toolkits/leave_toolkit/inde
  x.cfm
• http//www4.uwm.edu/hr/furloughs/index.cfm
• www.my.wisconsin.edu