SUCSS Audit Compliance Plan

1
SUCSS Audit Compliance Plan
Office of the Vice Chancellor for Human Resources
at UIC UIC HR Compensation July 14, 2009
2
Overview and Background

• The State Universities Civil Service System
  (SUCSS) was created and established on January 1,
  1952 when the State Universities Civil Service
  Act was passed by the 67th General Assembly and
  became law.
• As defined by the Act, the purpose of the
  University System is to establish a sound program
  of personnel administration for the Illinois
  Higher education community
• Enforcement authority for the provisions
  contained in the statute are delegated to the
  Merit Board and Director of the SUCSS System
  Office.
• Audits of the personnel programs and procedures
  for each applicable University and State Agency
  are conducted every two years to ensure
  compliance with the provisions of the law.

3
Impact of Non-Compliance with the Biennial Audit
Findings

• Potential loss of authority to exempt positions
  from Civil Service
• Criminal consequences of willfully violating the
  Civil Service rules and procedures related to
  personnel administration

4
Summary of Audit Findings for UIC

• Draft Supplemental Audit Report (DAR) from April
  2009 identified three material findings as
  follows
• Inadequate position management processes for
  APs
• Improper exemption as APs (PAA) for jobs that
  should be classified as Civil Service
• Improper exemption as APs (PAA) for Academic
  Hourly jobs that should be classified as civil
  service

5
The Chancellors Commitment for Full Compliance

• Intent to comply with the recommendations put
  forth in the DAR by SUCSS within 12 months
• Develop processes to ensure tighter position
  management protocols for APs
• Plan to immediately transition jobs that are
  incorrectly classified as Academic Professional
  to Civil Service upon expiration of appointment
  periods
• All AP jobs will be evaluated and documented with
  appropriate job descriptions within 12 months

6
High Level Plan to Achieve Compliance