Delivering a Presentation

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Delivering a Presentation

• Lesson 7

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Skills Matrix
SKILL MATRIX SKILL 1.4.1 Change presentation
orientation 1.4.3 Set slide size 4.4.1 Customize
handout masters 4.5.1 Show only specific slides
in presentations
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Skills Matrix

• SKILL MATRIX SKILL
• 4.5.2 Rehearse and time the delivery of a
  presentation
• 4.5.3 Use presentation tools
• 4.5.4 Package presentations for a CD
• 4.5.5 Set slide show options

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Adjusting Slide Orientation and Size

• Select Slide Orientation

• Orientation is the direction in which material
  appears on a page when printed
• Slides display by default in landscape
  orientation
• Notes pages and handouts display in portrait
  orientation

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Adjusting Slide Orientation and Size

• Select Slide Orientation (cont.)

• To change orientation
• Click Page Setup on Design tab
• Select orientation in Page Setup dialog box

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Adjusting Slide Orientation and Size

• Select Slide Orientation (cont.)

• Another way to change orientation
• Click Slide Orientation on Design tab
• Select an option from drop-down list

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Adjusting Slide Orientation and Size

• Set Slide Sizes

• Slides sized by default for on-screen show
• Choose a different size or create a custom size

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Adjusting Slide Orientation and Size

• Set Slide Sizes (cont.)

• To select new slide size
• Click Page Setup on Design tab
• Click Slides sized for drop-down arrow
• Select a new slide size

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Customizing Audience Handouts

• Create a Customized Handout Master

Use Handout Master view to customize handouts
using many of the same tools as those used for
slide masters
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Customizing Audience Handouts
Create a Customized Handout Master (cont.)
Customize a handout by . . .
Adjusting alignment of placeholder text
Adding objects, such as text boxes
Adjusting font formats for placeholders
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Workplace Ready

• Ways to Present Slides

• Using a projector
• Displaying on a computer monitor
• Self-running presentations
• Using an interactive whiteboard

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Workplace Ready

• Ways to Present Slides (cont.)

• Projection options
• Most current projectors are digital devices
• Projectors display slides on a screen

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Workplace Ready

• Ways to Present Slides (cont.)

• Displaying on a computer monitor
• Monitor should be large enough for all viewers to
  see
• Presenter view allows use of two monitorsone for
  the audience to view and one for the presenter to
  use

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Workplace Ready

• Ways to Present Slides (cont.)

• Self-running presentations
• Presentations at kiosks
• Presentations that viewers control on their own
  computers
• Presentations broadcast via network or Internet

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Workplace Ready

• Ways to Present Slides (cont.)

• Using an interactive whiteboard
• Allows the presenter to display slides on a large
  whiteboard
• Presenter can control the presentation by
  touching the whiteboard

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Choosing Slides to Display

• Omit a Slide from a Presentation

• Omit slides from a presentation by
• Hiding selected slides
• Setting a range of slides to display

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Choosing Slides to Display
Omit a Slide from a Presentation (cont.)

• To hide a slide
• Select slide in Slides tab or Slide Sorter view
• Click Hide Slide on Slide Show tab

Hidden slide is highlighted and slide number
barred
Or, right-click a slide in Slides tab or Slide
Sorter view and click Hide Slide
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Choosing Slides to Display
Omit a Slide from a Presentation (cont.)

• To set a range of slides to show
• Click Set Up Slide Show on Slide Show tab
• Specify From and To slide numbers

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Choosing Slides to Display

• Create a Custom Show

• Custom shows are named groups of slides in a
  presentation
• Create custom shows to customize presentations
  for different viewers using slides from a single
  presentation

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Choosing Slides to Display

• Create a Custom Show (cont.)

• Click Custom Slide Show on Slide Show tab
• Click Custom Shows
• Click New

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Choosing Slides to Display

• Create a Custom Show (cont.)

• Key a name for the custom show
• Select a slide for the custom show
• Click Add to add the slide to the custom show

Use Reorder buttons to change order of slides in
custom show
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Rehearsing Your Delivery
Rehearse the Timing of a Presentation

• Click Rehearse Timings on Slide Show tab
• Read slide content
• Rehearsal toolbar shows elapsed time
• Save timings if desired

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Rehearsing Your Delivery
Rehearse the Timing of a Presentation (cont.)
Timings display below slides in Slide Sorter view
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Software Orientation

• Set Up Show Dialog Box

Select show type
Choose slides to show
Choose show options
Choose advance option
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Setting Up a Slide Show

• Set Up a Slide Show

• Click Set Up Slide Show on Slide Show tab
• Select show type
• Select show options
• Choose slides or custom show
• Choose advance option

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Setting Up a Slide Show

• Set Up a Slide Show (cont.)

• Choose a show type
• Presented by a speaker (full screen)slides are
  presented by a moderator
• Browsed by an individual (window)viewer reviews
  slides on a computer in a window
• Browsed at a kiosk (full screen)presentation
  runs unattended with no moderator

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Working with Presentation Tools

• Use Presentation Tools

• Options for controlling slides in Slide Show view
• Presentation tools in lower-left corner of screen
• Shortcut menu
• Keyboard and mouse options

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Working with Presentation Tools

• Use Presentation Tools (cont.)

• Use presentation tools to go forward or backward,
  show pointer options, or display a menu

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Working with Presentation Tools

• Use Presentation Tools (cont.)

• Right-click anywhere on slide to display shortcut
  menu

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Working with Presentation Tools

• Use Presentation Tools (cont.)

• Summary of navigating options

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Working with Presentation Tools

• Annotate Slides with the Pen

• Right-click on slide, point to Pointer Options
• OR
• Click Pointer Options button in presentation
  tools
• Select a pen pointer

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Working with Presentation Tools
Annotate Slides with the Pen (cont.)

• To choose a pen color
• Display shortcut menu, point to Pointer Options,
  click Ink Color
• Select a pen color

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Working with Presentation Tools
Annotate Slides with the Pen (cont.)

• Use the pen pointer to draw on the slide
• Keep annotations or discard them when show ends

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Packaging a Presentation for Delivery

• Package a Presentation for Delivery

• Use Package for CD to
• Gather all files used in a presentation
• Store the files on CD or in a folder
• Include the PowerPoint Viewer when PowerPoint may
  not be available

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Packaging a Presentation for Delivery
Package a Presentation for Delivery (cont.)

• Click Office Button, point to Publish, click
  Package for CD
• Key a name for the CD or folder

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Packaging a Presentation for Delivery
Package a Presentation for Delivery (cont.)

• Click Options to select specific options for
  package

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Packaging a Presentation for Delivery
Package a Presentation for Delivery (cont.)

• To store on CD
• Click Copy to CD
• Click Yes to include linked files
• Presentation is copied to CD

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Packaging a Presentation for Delivery
Package a Presentation for Delivery (cont.)

• To store in a folder
• Click Copy to Folder
• Click Browse to choose a location for folder
• Click Yes to include linked files
• Presentation is copied to folder

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Packaging a Presentation for Delivery
Package a Presentation for Delivery (cont.)

• To start a packaged presentation
• Navigate to CD or folder
• Double-click PPTVIEW.EXE
• Open presentation

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Summary

• You Learned How to

• Select slide orientation
• Set slide size
• Customize audience handouts
• Omit selected slides from a presentation

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Summary

• You Learned How to (cont.)

• Create a custom show
• Set up a slide show
• Work with presentation tools
• Package a presentation for delivery