Presentation Skills Designing and Delivering Effective Presentations

1
Presentation SkillsDesigning and Delivering
Effective Presentations

• By Ms. Connell
• Lab Instructor

2
Presentation Skills

• Designing an Effective Presentation
• Organizing the Presentation
• Remembering What to Say
• Choosing and Designing Visual Aids
• Planning for Audience Involvement
• Rehearsing the Presentation
• Delivering an Effective Presentation
• Overcoming Anxiety and Building Confidence
• Setting up the Room
• Developing Effective Delivery Techniques
• Using Visuals
• Handling Questions and Answers

3
Designing an Effective PresentationOrganizing
the Presentation

• Developing the Introduction
• Providing a Blueprint of the Presentation
• Providing Strong Transitions
• Using Examples

4
Developing the Introduction

• Announce your topic
• Define unfamiliar terms
• State your bottom line

5
Providing a Blueprint

• Outline the body of the presentation
• Avoid jargon

6
Stages of Team Development

• Introduction
• Forming
• Storming
• Norming
• Performing
• Adjourning
• Conclusion

7
Stages of Team Development

• Forming
• Storming
• Norming
• Performing
• Adjourning

8
Providing Strong Transitions

• Announce the transition
• Use visual aids to reinforce transitions
• Use body movement to reinforce transitions

9
Using Examples

• Using quick examples
• Using longer examples

10
Designing an Effective PresentationRemembering
What to Say

• Memorizing
• Reading from a complete text
• Using notes
• Using visual aids

11
Designing an Effective PresentationChoosing and
Designing Visuals

• Visual Aid Options
• Designing Visual Aids

12
Visual Aid Options

• Overhead transparencies
• Flip charts
• Blackboards and whiteboards
• Computer presentations
• Handouts

13
Designing Visual Aids

• Use a title transparency
• Avoid clutter
• Use large upper and lower case letters
• Add some color
• Be consistent
• Use images rather then words when appropriate

14
Presentation SkillsDesigning and Delivering
Effective Presentations

• By Ms. Connell
• Lab Instructor

15
Designing Visual Aids

• Use a title transparency
• Avoid clutter
• Use large upper and lower case letters
• Add some color
• Be consistent
• Use images rather then words when appropriate

16
Stages of Team Development

• There are five stages of team development
  forming, storming, norming, performing,
  adjourning
• Which stage are you in? How to identify the
  stages accurately without working too hard.
• Having a strong developmental process
• Learn to use all relevant team skills to enhance
  development
• Why do we care about development
• Performing stage
• What to do after the adjourning stage
• Listening to your teammates during the norming
  stage

17
Stages of Team Development

• Forming
• Storming
• Norming
• Performing
• Adjourning

18
Designing Visual Aids

• Use a title transparency
• Avoid clutter
• Use large upper and lower case letters
• Add some color
• Be consistent
• Use images rather then words when appropriate

19
STAGES OF TEAM DEVELOPMENT

• FORMING
• STORMING
• NORMING
• PERFORMING
• ADJOURNING

20
Stages of Team Development

• Forming
• Storming
• Norming
• Performing
• Adjourning

21
Designing Visual Aids

• Use a title transparency
• Avoid clutter
• Use large upper and lower case letters
• Add some color
• Be consistent
• Use images rather then words when appropriate

22
Stages of Team Development

• Forming
• Storming
• Norming
• Performing
• Adjourning

23
Stages of Team Development

• Forming
• Storming
• Norming
• Performing
• Adjourning

24
Stages of Team Development

• Forming
• Storming
• Norming
• Performing
• Adjourning

25
Designing Visual Aids

• Use a title transparency
• Avoid clutter
• Use large upper and lower case letters
• Add some color
• Be consistent
• Use images rather then words when appropriate

26
Stages of Team Development
Forming Storming Norming Performing Adjourning
27
Forming Stage

• Forming
• Storming
• Norming
• Performing
• Adjourning

28
Storming Stage

• Forming
• Storming
• Norming
• Performing
• Adjourning

29
Designing Visual Aids

• Use a title transparency
• Avoid clutter
• Use large upper and lower case letters
• Add some color
• Be consistent
• Use images rather then words when appropriate

30
Sales Comparison from 1990-1995

• 1990 - 1.51
• 1991 - 2.50
• 1992 - 4.69
• 1993 - 3.36
• 1994 - 3.75
• 1995 - 7.90

31
Sales Comparison from 1990-1995
32
Designing an Effective PresentationPlanning for
Audience Involvement

• Ask real questions
• Use the names of people in the audience
• Use humor where appropriate

33
Designing an Effective PresentationRehearsing
the Presentation

• Rehearse by yourself
• Rehearse in front of others
• Rehearse in front of a camera

34
Presentation Skills

• Designing an Effective Presentation
• Delivering an Effective Presentation
• Overcoming Anxiety and Building Confidence
• Setting up the Room
• Developing Effective Delivery Techniques
• Using Visuals
• Handling Questions and Answers

35
Delivering an Effective PresentationOvercoming
Anxiety

• Design
• Practice

36
Delivering an Effective PresentationSetting Up
the Room

• Projector and screen
• Tables and chairs
• Microphone
• Lighting
• Temperature
• Outside distractions

37
Delivering an Effective PresentationDeveloping
Effective Delivery Techniques

• Start fast
• Project energy and enthusiasm
• Move around the room
• Make eye contact
• Find an appropriate volume and pace
• Develop a suitable voice tone and pattern

38
Developing Effective Delivery Techniques (contd)

• Avoid distractions
• Use body language and gestures for impact
• Facial expressions
• hand gestures
• posture
• use of your space
• Dress appropriately
• Manage time

39
Delivering an Effective PresentationHandling
Questions and Answers

• Anticipate questions
• Move closer to audience during question/answer
• Respond and ask questioner if you answered the
  question
• Never get defensive or hostile

40
The Keys to Effective Presentations

• Good design !!
• Lots of practice !!