GFEBS Overview

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GFEBS Overview

• 24 September 2009

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General Fund Enterprise Business SystemOverview
GFEBS will process a million transactions a day
and
provide essential data to transform the Army
to a cost culture
As of 25 Aug 2009
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Goals

• Provide decision support information to sustain
  Army warfighting capability
• Provide analytic data and tools to support
  Institutional Adaptation
• Reduce the cost of business operations
• Improve accountability and stewardship

• Enable decision-makers across the Army to
• Better capitalize on the resources we have
• Better determine and justify the resources we
  need

As of 25 Aug 2009
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Well-Informed Decisions Require Integration Of
Related Data

• Situation
• Army leaders and mangers need to make
  well-informed and timely decisions
• Most decisions impact across many functions and
  organizations
• Well-informed decisions require relevant,
  accurate and timely analyses that integrate data
  from many functional areas
• Requirement
• Move to modern systems that include open,
  horizontally integrated data to enable better
  informed decisions

GFEBS is a key part of the solution -- providing
integrated financial, cost and non-financial data
for both enterprise and local decision-making
As of 25 Aug 2009
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Data Enable Many Different Analytic Views
HQDA
Army TOE TDA Or States
Army Commands
Army Service Component Commands
Corps
Corps
Sub-cmd
Sub-cmd
Army Force Generation Model ARFORGEN Three
operational readiness cycles
Division
Division
Brigade
Brigade
As of 25 Aug 2009
Flexible and responsive to enterprise and local
decision-makers by integrating financial, cost
and related output data
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Cost Management Capabilities Enable
Flexible and responsive
As of 25 Aug 2009
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GFEBS Data ProvideOpportunity For Analysis
Many Types of Analysis
Most Decision Processes

• Comparative, e.g. --
• What did the NTC rotation cost?
• Trend, e.g. --
• What are property maintenance trends Army-wide
  and at xyz?
• Predictive, e.g. --
• What are the costs for fielding another heavy
  BCT?
• Functional, e.g. --
• What are the full costs for Growing The Army?

• Planning, Programming and Budget Formulation
• Current management practices
• Functional, non-financial processes
• Funds control
• Financial business operations

Valid data and analytic tools enable analyses,
skilled analysts are essential
As of 10 June 2009
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Deploying GFEBS Involves Releases, Waves And
Sites

• Releases replace the 2 major accounting systems
• Standard Finance System (STANFINS) most widely
  used standard accounting system for Army
  installation that provides accounting support and
  General Ledger control
• Standard Operations and Maintenance Army Research
  and Development System (SOMARDS) standard
  accounting system for most Army logistics and
  acquisition operations
• Waves systematic fielding along geographic
  lines, e.g., Wave 1 includes Southeast region of
  the US
• Sites each individual location, e.g., Ft Stewart

GFEBS includes Active, USARNG and USAR
10/31/2009
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As of 19 Jul 2009
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Deployment Strategy and Schedule
RELEASES
R1.3 Replace STANFINS
R1.4 Replace SOMARDS and continue replacing
STANFINS
R1.2 Go Live, IMCOM Ft Jackson
Waves
Sites
SE Southeast WR Western NE
Northeast
As of 25 Aug 2009
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Deployment And CommunicationsKey Events
Preliminary Site Assessment
Cmd Executive Briefing

• Site Visit
• Site Exec Briefing
• General Session
• Business Processes

• Intro for Command Leadership
• Request command support

• Establish Change Mgmt Deploy (CMD) Network
• Discuss responsibilities of CMD Network Member
• Intro/Overview/Comms/
• Deployment/Training

• Overview/Comms/Deployment
• Business Process Workshops
• User Assignment Working Session
• Request Site Readiness Team POCs
• Present MOA with Integrated Master Schedule
  (IMS)
• Discuss technical requirements

10/31/2009
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As of 25 Aug 2009
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Deployment and Communications Key Events (cont)
Power user Training
Power user call
CMD call
STOP
Training mandatory for system access
Power users support
Change Discussion prep for Supervisors
Supervisors conduct Change Discussions
On-site _at_GFEBS
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As of 25 Aug 2009
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Deployment And Communications StrategyContinual
Involvement
Site Visit
CMD
Exec.
Change
Change Discussion Workshop for Supervisors PURPOSE
Prepare supervisors to conduct functional
change and new roles discussions with their
subordinates/end users. ACTIVITIES At the end of
the workshop, supervisors will understand the
change discussion process, be able to explain
their role, prepare for change discussions with
end users, and conduct change discussions
Command Executive Session PURPOSE Discuss GFEBS
goals gaining organizations responsibilities
with leaders ACTIVITIES Info briefing and
delivery of draft Memorandum of Agreement
(MOA) LOCATION Gaining organization
CMD Network PURPOSE Provide a forum for the
continuous exchange of information between
gaining organizations POCs and GFEBS project
office and the gathering of information on
site-readiness activities ACTIVITIES Monthly
calls to provide updates, forum for Q A
channel for distributing information LOCATION
Monthly meetings at GFEBS - Kingstowne, VA with
dial-in
Change Management and Deployment (CMD) Kickoff
Conference PURPOSE Establish Change Management
and Deployment (CMD) Network and train members
from each gaining organization on GFEBS goals,
content and communications practices, and their
responsibilities ACTIVITIES Training and
dissemination of material LOCATION GFEBS
Kingstowne, VA
Power User Training PURPOSE Develop local SME
with skills, confidence and total understanding
of the system to reduce operational risk
LOCATION GFEBS-Kingstowne
Site Visit PURPOSE Introduce leaders, managers
and end users to GFEBS goals, implications to
their organizations, events and timelines, their
responsibilities and to train them on the user
assignment process. ACTIVITIES General Session
Business Process workshops for all interested
personnel, user assignment training for
supervisors LOCATION Gaining organization

Go Live
As of 21 July 2009
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Implementing Change Is Not Easy Change
Management Is Important

• Introduction of significant change requires time
  for users to absorb it
• During this time, performance initially declines
  
• Change Management can reduce both the depth and
  the duration of the dip

As of 3 Sep 2009
10/31/2009
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GFEBS Change ManagementApproach
The 5 Key Pillars of Successful Change Management
Change Readiness Acceptance
Role, Job, Organization Alignment
Training Performance Support
Leadership Alignment
Sponsors Change Agents
Communications
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Strategy Includes A Readiness Team From Each
Gaining Organization

• Readiness Team includes
• Change Management Deployment Network member
• Provides communications and change management
• Power User
• Provides functional and GFEBS expertise
• User Assignment Coordinator
• Assists supervisors with assigning new roles to
  end users
• Training Coordinator
• Monitors requirements, scheduling and completion
• Data Preparation Coordinator
• Provides organizational lead for data collection
  and data conversion
• NOTES Gaining organizations decide --
• If one individual for each responsibility or one
  individual has multiple responsibilities
• Decide how to manage Segregation of Duties
  assignments

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Power User

• Primary GFEBS functional expert for their
  organization
• Supports members of the organization with
• User Assignments
• Identification of requirements for system
  improvements
• Training coordination
• Bridges the learning curve for end users between
  how business occurred in Army legacy systems and
  how it will occur in GFEBS
• Army Subject Matter Expert (SME) during GFEBS
  classroom training (ILT vILT)
• May assist members of another Army organization
  at the installation
• Coach/mentor for on-the-job training (post
  go-live)
• Instructs newly identified users/ transfers after
  go-live

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Vice Chief of Staff ArmyTo All Senior Army
Commanders
We need integrated enterprise-wide data for
informed decisions.
GFEBS will impact every organization in your
command that prepares a budget or manages funds
to accomplish their mission.
GFEBS integrates financial, real property and
cost data with related output and performance
data
I ask that you and your leaders embrace the
initiative and allocate can-do individuals to
serve .
As of 25 Aug 2009
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Secretary of Defense Robert Gates Comments
Consistent With GFEBS Goals

• The responsibility of this department first and
  foremost is to fight and win wars not just
  constantly prepare for them. 
• It is simply not reasonable to expect the
  defense budget to continue increasing at the same
  rate it has over the last number of years. We
  should be able to secure our nation with a base
  budget of more than a half a trillion dollars
  and I believe this budget focuses money where it
  can more effectively do just that.
• As you consider this budget and specific
  programs, I would caution that each program
  decision is zero sum a dollar spent for
  capabilities excess to our real needs is a dollar
  taken from a capability we do need often to
  sustain our men and women in combat and bring
  them home safely.

Secretary of Defense Robert Gates Opening
Statement to the House Armed Services
Committee May 13, 2009
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CONCLUSION GFEBS Is Transforming

• New system with analytic tools and capabilities
• New management structures and data concepts
• DoD Standard Financial Information Structure
  (SFIS)
• Single Instance of entering and then sharing data
• New business processes
• Capitalize on best practices embedded in ERP
• New roles, skills and knowledge for end users
• Opportunity for individuals to develop personal
  skills with state-of-the-art ERP system and
  analytic/cost management techniques

GFEBS will transform financial management as
well as management practices in most functions
10/31/2009
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As of 19 August 2009
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General Fund Enterprise Business System
Leadership Information
LTG Edgar E. Stanton III Military Deputy for
Budget, ASA Financial Management and
Comptroller
Ms. Kristyn E. Jones Director, Financial
Information Management COL Pat Riley, USA GFEBS
Deployment Transition Mr. Roger Pillar GFEBS
Functional Team
Mr. Gary Winkler Program Executive Officer for
Enterprise Information Systems COL Simon L.
Holzman GFEBS Project Manager
gfebs.info_at_us.army.mil www.gfebs.army.mil
10/31/2009
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