Creating an Organized and Productive Speaker

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Creating an Organized and Productive Speakers
Office

• Presented by
• Laura Stack, MBA, CSP
• Certified Speaking Professional

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Lauras Office
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Desk Layout
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Different Types of Files

1. Tickler
2. Contact management
3. Program
4. Project
5. Idea
6. Subject
7. Reference
8. Archive

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Tickler File
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Tickler File Procedure

• Get 43 hanging folders
• Label 1-31 for days, 12 for months
• File in a convenient file drawer
• Hang like a calendar
• File paper requiring future action
• Pull file and review contents each day
• Rotate folder to next month

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ACT
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Program Files
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Project Files
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Idea Files
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Subject Files
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Using File Folders
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Get the Tools You Need

• Distinct office location
• ComputerRAM and storage are key
• External back-up system
• Spam filter, Internet security, Anti-Virus
• DSL or cable
• Email
• Website
• Separate business, home, and fax lines

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Get the Tools You Need

• Wireless headset
• Cell phone
• Laptop with wireless Internet
• PDA/Smartphone w/email access
• Time management system
• Remote email access
• Printer/scanner/fax/copy machine
• Sturdy filing cabinets

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Get the Tools You Need

• Ergonomically correct chair
• 2-line phone, router, voice mail
• Integrated contact management, fax, accounting,
  and email software
• Searchable database
• eSpeakers or calendaring software
• Skype.com for IM

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Lauras Free e-zine

• To sign up for Lauras free e-zine The
  Productivity PRO, visit
• www.TheProductivityPro.com and click
  Resources or give your business card with email
  address to Laura.
• Thank you for attending!!!