Seminar on Green Public Procurement

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Karsten Andrup Pedersen Procurement Manager
City of Kolding, Denmark
The Integration of Green Considerations into
the Procurement Process

• Seminar on Green Public Procurement
• Bucharest, 30-31 October 2007

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• How and when did the city of Kolding integrate
  environment into the procurement process.
• What is possible and legal.
• Experience.

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Green Purchasing

• Designing a green purchasing policy
• The policy was confirmed by the Town Council in
  1998
• The policy calls for an ecological resetting of
  all purchasing actions
• Environmental demands and questionnaires are
  integrated by turn into all calls for tenders
• Within the year 2006 Kolding have greened more
  than 90 of all framework agreements

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Green Purchasing

• There are several reasons why Kolding has chosen
  to purchase green
• It helps to reduce the environmental impacts
• It helps to promote production that has the least
  environmental impact
• It demonstrates Kolding as a convincing and
  efficient environmental authority
• It sets an example for changed consumption
  patters for all citizens

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Green Purchasing

• Identifying green suppliers
• The suppliers must fulfil the demands in the
  tender material and answer an environmental
  questionnaire
• The questionnaire contains different kinds of
  questions
• regarding the suppliers business
• regarding the product
• regarding the packaging
• The questions are formed in a way, that positive
  answers indicates a positive environmental
  performance

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Green Purchasing

• Identifying green suppliers
• For every product group there are minimum
  requirements, that must be met
• The questions provide the basis to compare the
  environmental standards of the offered products
• Assessment is facilitated by a point score system
• In the end environment is assessed on par with
  price, quality and level of service

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Green Purchasing

• Assessing the suppliers environmental
  performance
• The number of yes in the fulfilled questionnaire
  are counted, assessed and converted into point
• If every question is answered by a yes the
  supplier can get maximum points, if the yes is
  assessed to be correct
• If a yes is assessed to be incorrect, the yes is
  assessed as a no

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(No Transcript)
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The process of green purchasing
Users draw up demands on - Functionality -
Quality - Delivery Terms
An environmental questionnaire is designed by the
environmental department
The suppliers to bid are identified and the call
for tender is published
Evaluation process - Users evaluate suppliers on
price, functionality, quality, delivery terms
etc. - Environmental department evaluate
suppliers on environmental performance
Evaluation is done by a point score system
The supplier with the highest point score is
selected
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Green Purchasing

• Experiences
• Green purchasing has been implemented without
  supply of extra economical funds
• Modifications of the procurement procedures and
  creation of an easily applicable assessment have
  helped to avoid an increase in costs
• Higher prices have only been found in the product
  group of organic food

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Green Purchasing

• Experiences
• Kolding has experienced very positive reactions
  to the environmental questionnaires
• The suppliers are very open and fulfil the
  questionnaires with great skill
• Kolding cannot support the argument, that an
  insufficient range of green products is available
  on the market
• 90 per cent of all goods are now green