Karsten Andrup Pedersen Procurement Manager City of Kolding, Denmark

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Karsten Andrup Pedersen Procurement Manager
City of Kolding, Denmark
Practical Application of GPP Principles and
Methodsthe Danish Example
Seminar on Green Public Procurement Bucharest,
30-31 October 2007
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• Practical examples on how to implement
  environmental issues into the procurement
  process
• Purchasing procedures
• Practical examples goods
• Practical examples services

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Organisation
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Framework Agreements

• Procedure
• The Buying Groups are responsible for the product
  specification
• The municipalitys Logistic Services are
  responsible for the commercial terms
• The Environmental Department are responsible for
  the environmental demands and questions
• Selection of companies that are approved to bid
  are done by the Logistic Department
• The evaluation of the tenders are done by the
  Buying Groups
• Environmental evaluation are done by the
  Environmental Department
• The contract are awarded in accordance to the
  mentioned award criteria

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One Off Purchases

• Procedure
• Professional experts are responsible for the
  product specification
• The municipalitys Logistic Services are
  responsible for the commercial terms
• The Environmental Department are responsible for
  the environmental demands and questions
• Selection of companies that are approved to bid
  are done by the Logistic Department
• The evaluation of the tenders are done by the
  Buying Groups
• Environmental evaluation are done by the
  Environmental Department 
• The contract are awarded in accordance to the
  mentioned criteria

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Multifunctional Copiers and Printers

• this call for tender environmental criteria
  weighed 10
• Criteria are divided into two equal parts
  environmental profile criteria and energy
  efficiency criteria with each 5 weight
• For evaluation of energy efficiency the suppliers
  must give information on energy consumption
  during use, stand-by and auto-off for each
  individual copier
• For evaluation of environmental profile the
  suppliers must answer an environmental
  questionnaire for each individual copier

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Multifunctional Copiers and Printers

• Assessment of Energy Efficiency
• Bids were given for both low performance and high
  performance copiers
• Energy consumption during a year is calculated
  for each copier with the assumption, that the
  copiers are in active use 5 hours pr. day, in
  stand-by 2 hours pr. day and in auto-off 17 hours
  pr. day
• The individual suppliers low performance and
  high performance copiers energy consumption is
  compared

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Multifunctional Copiers and Printers

• Calculation of points for Energy Efficiency
• The point used in awarding the contract is
  calculated as an average of part points
• Part points are given for both low performance,
  high performance copiers and for average energy
  consumption for all copiers in the bid
• The supplier which copier has the lowest energy
  consumption gets maximum points
• Points are reduced relatively for each 10
  deviation to lowest energy consumption

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Multifunctional Copiers and Printers
Points Part Point - Low Part Point - High Part Point - Average Award Point
Supplier A 3 4 5 4
Supplier B 2 4 4 3,3
Supplier C 1 2 2 1,7
Supplier D 0,5 1,5 1,5 1,2
Supplier E 0,5 4,5 4,5 3,2
Supplier F 1 5 5 3,7
Supplier G 5 2 2 3
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Multifunctional Copiers and Printers

• Evaluation of Environmental Profile
• The questions in the environmental questionnaire
  can be answered by yes or no
• An yes-answer indicates an environmental positive
  performance
• The numbers of yes is counted and calculated
  into points
• If yes to every question the supplier gets
  maximum point
• Point are reduced relatively to the numbers of
  yes by using the following function
• Point (number of Yes/number of
  Questions)Max points

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Multifunctional Copiers and Printers
Points Environment Energy Total
Supplier A 4,8 4,0 8,8
Supplier B 4,8 3,3 8,2
Supplier C 4,8 1,7 6,5
Supplier D 5,0 1,2 6,2
Supplier E 4,7 3,2 7,9
Supplier F 5,0 3,7 8,7
Supplier G 4,7 3,0 7,7
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Multifunctional Copiers and Printers
Supplier A Supplier B Supplier C Supplier D
Economy (50) 49 46 42 50
Quality (15) 9 8 10 11
Technology (15) 5 0 15 8
Environment (10) 6,5 6,2 8,1 7,7
Delivery Terms (5) 5 5 5 5
Functionality (5) 3 3 4 1
Total 77,5 68,2 84,1 82,7
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Environmental questionnaire

• Minimum Requests
• Copiers and printers must be easy to disassemble
  to ensure reusability
• Copiers and printers must have energy saving
  devices
• Copiers and printers must be equipped with a
  duplex function
• Copiers and printers must be equipped with an
  ozone filter

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Environmental questionnaire

• Criteria regarding the production phase
• Are used plastic parts without lead and cadmium?
• Are electronic part produced without use of ozone
  depleting substances?
• Are used flame retardants of another type than
  brominated organic compounds?
• If batteries are used, is the concentration of
  heavy metals lower than
• Lead 15ppm
• Cadmium 10ppm
• Mercury 10ppm?

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Environmental questionnaire

• Criteria regarding the use phase
• Can eco-labelled papers be used in the copiers
  and printers?
• Is the concentration of airborne dust less than
  0,15 mg/m3
• Is the energy consumption during printing less
  than 3W?
• Is the noise level during use less than 55dB(A)?

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Environmental questionnaire

• Criteria regarding disposal
• Can every part of the product be reused or
  recycled?
• Can used copiers and printers be returned?
• Criteria regarding packages
• If cardboards are used as packages is the content
  of reused cardboard then higher than 80?
• Printing ink on the packages are without heavy
  metal containing products?

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Award criterias for a Residential Home for
elderly people

• Management of an Residential Home
• To ensure that the management is done as
  sustainable as possible, the call for tender
  includes demands an questions on
• Social clauses
• Environmental Requests
• An Environmental Questionnaire
• Weighting of Criteria
• Tender sum 50
• Service 25
• Organising resources 15
• Quality 5
• Environment 5

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• Waste management
• Are waste sorted in fractions for reuse?
• Energy and water consumption
• Are the consumption monitored on a monthly basis?
• Are light bulbs energy saving ones?
• Purchasing Procedures
• Do purchases have environmental focus?
• Office supply
• Are the least energy consuming items purchased?
• Kitchen
• Is the management done with focus on energy- and
  water consumption, and organic food?
• Cleaning and Laundry
• Does the used agents comply to Eco-label criteria?

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Supplier Sum of Yes Point Score
A 17 3,3
B 16 3,1
C 21 4,0
D 20 3,9
Maximum 26 5
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Criteria Supplier A Supplier B Supplier C Supplier D
Economy (50) 50 45 47 40
Service (25) 23 22 25 21
Resources (15) 12 10 15 14
Quality (5) 5 4 5 3
Environment (5) 3,3 3,1 4 3,9

Total 93,3 84,1 96,0 81,9
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