United Independent School District Kronos Time Management System

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United Independent School DistrictKronos Time
Management System
Welcome to Kronos TCS Training
PRESENTER TECHNOLOGY Norma Perez Kronos
Manager
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United Independent School DistrictKronos Time
Management System
Whats New

• Whats NEW for Kronos ?
• Campus Substitutes will now be on Kronos .
• SUBS may choose ANY CAMPUS LOCATION
• North or South Priority or (non)
  Priority
• SUBSTITUTE function key will now punch SUBS
  by SHIFT (am - pm).
• SHIFT means (1 punch ½ Day) (2 punches
  Full-Day) Scheduled Job.
• (NO in and out punch)
• When will this start?
• Effective 2014-2015 School Year

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U.I.S.D. Substitutes were LIMITED to accept jobs
between
North
North
Kronos System now OPENS jobs for BOTH
South
South
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Smart-Find Express will show ALL available campus
jobs
Nye Elementary
North
101 E. Del Mar Blvd
Perez Elementary
South
500 Sierra Vista Dr.
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Once a Substitute CONFIRMS the job selected, a
JOB is assigned,
and a SCHEDULE is posted in KRONOS
Perez Elementary
gtgtgt Schedule?
500 Sierra Vista Dr.
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United Independent School DistrictKronos Time
Management System
Kronos SUBS Training

• How does this change affect Campus ?
• When a SUB accepts a job, the ?
• to Scheduled
  SUB to be viewed at campus (in Kronos)
• SUBS Sign in (as usual) but must PUNCH once per
  SHIFT to verify worked shifts
• note ½ Day assignment 1 punch upon arrival
• Full Day assignment 1 punch upon arrival
  1 punch after lunch
• Note Priority Campus (determined by campus
  clock) Priority Bonus 10 / Day
• LETS REVIEW the SUB PUNCH . . .

JOB
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United Independent School DistrictKronos Time
Management System

• How do SUBS register a SHIFT at a Campus ?
• Hit Function Key 1 SUBSTITUTE
• or Enter their 4-5 digit emp and Enter
• What will they see ?
• On the clock screen
• Edit Date (todays date)
• Enter Hours (shift hrs)
• Enter Badge ID (your employee)
• Validation
• Read the screen preparingplease wait
• Follow instructions (place finger on sensor)

HALF- Day Schedule
They swipe their employee ID
Pay Code Hours Edit Edit Date
07-28-2014 Enter Hours 0400 Enter
Badge ID 12345
Accepted Final Score 90 Accepted Punch YOUR
NAME SUB IN 715 AM Tue Jul-29-14
Biometric Verification Preparing biometric
validation. Please wait Place right thumb finger
on sensor.
ltentergt
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United Independent School DistrictKronos Time
Management System
Introduction

• What does that mean for the Campus TCS ?
• Time is important Timecard supervisor needs to
  help SUBS punch in their
  shift(s)
• BEFORE THEY LEAVE YOUR CAMPUS ?.
• Finger Scans verify the SUB emp.
• Hyperfind Query Substitutes lists Scheduled
  SUBS use hyper-find query to verify Sub
  Schedule Shifts worked.
• Verify Daily This process affects SUBS Pay !

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United Independent School DistrictKronos Time
Management System
Example 1
SUB signs in as usual. 715am SUB Punches on
Kronos for SHIFT 1 (upon arrival) 100pm
SUB Punches on Kronos for SHIFT 2 (after
lunch) If SUB punches at a Priority Campus,
Kronos will verify at 430pm daily to add the
bonu per shift

• SmartFind SUB emp 6699 Accepted FULL DAY
  assignment (8)
• Campus Kazen Elementary (117)
• Job 123456
• Kronos A SCHEDULE is assigned to SUB with
  Job at Kazen for FULL DAY.
• Notice PRIORITY pay code MONEY (not hours)
  5.00 per Shift

FULL DAY
Substitute
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United Independent School DistrictKronos Time
Management System
Priority Campus pays additional 10 per day
Bonus amt subject to change
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This is a Substitute SCHEDULE editor view
Substitute
substitute
In this example,
the Substitute Accepted 2 jobs
2
1
MONDAY 7/28
WEDNESDAY 7/30
for Half Day
for Full Day
IF the Substitute arrives on Monday and
Job is canceled ?
TCS deletes the Schedule
if Sub punchedplease delete the punch also.
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Timecard Supervisors new hyper-find genie
SUBSTITUTES
TCS view SUBS who worked or scheduled at your
campus
Substitutes Schedules
Should match Worked Shifts
(purple font)
note only Punched hours count (not scheduled-in
case of no-shows) Priority (by
shift) register based on priority campus clock
punch (run at 430pm)
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United Independent School DistrictKronos Time
Management System
Things to Keep in Mind

• NO HISTORICAL edits are available for SUBS.
• EDIT LOGS are to be used as Last Resort.
• (detailed edits enter pay code, hours, xfer,
  and timestamp per shift)
• PUNCH per SHIFT REQUIRED (double punch in
  morning NOT ALLOWED)
• 
  (1st punch ½ Day) (2nd punch
  Full-Day)
• JOB REQUIRED NO JOB NO PAY
• (punches without a Schedule
  call Dora Flores in HR).
• CANCELED JOBS (sub accepts a job but gets
  CANCELED last minute)
• 1. TCS deletes schedule punch in Kronos
• 2. Designee or HR cancels SFE job
• IF REASSIGNED
• Designee accepts new SFE Job for SUBs
  new Campus Job

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United Independent School District
Kronos Clock
SUBS Shifts punched into this little black box
Determines their pay !
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United Independent School DistrictKronos Time
Management System
Any Questions?