Outcome 2

1
Outcome 2

• The Work Environment

2
Why is layout important?

• We are all affected by our surroundings
• Our workplace affects how we feel
• Bad surroundings can make us feel sad, stressed
  or ill
• Good surroundings can make us feel comfortable,
  happy and energised
• Ergonomics is the study of how our surroundings
  affects the way we feel

3
Office Layout

• Cellular
• separate offices located off corridors
• smaller enclosed spaces
• good for holding meetings
• doors can be locked to help with security
• staff may feel cut-off from colleagues
• difficult for managers to supervise

4
Office Layout

• Open Plan
• one large area without dividing walls
• screens and plants use to section off
• staff feel part of a team
• easy for managers to supervise
• can be noisy with lots of distractions
• difficult to have private conversations

5
Other work spaces

• Carrel
• workstation inside a screened booth
• Touchdown area
• work surface used for short-stay ICT tasks
• Hot Rooms
• meeting rooms which are pre-booked

6
Flexible Work Practices

• Any work arrangement which is not full time ie
  9-5, 5 days each week
• Part time
• Flexi-time
• Job share
• Tele-working
• Hot-desking

7
Part-time

• Working hours which are shorter than 41 hours
  each week
• Could be 3 days a week
• or
• mornings only

8
Flexi-time

• Core time must be worked eg 10 am 4 pm
• Flexi-time is 9 am 10 am and 4 pm 5 pm
• Flexi-time can be used for personal business eg
  appointments
• Time must be made up by working late

9
Job Share

• One job is split between 2 workers
• Each can work half the week or work alternate
  weeks
• All benefits such as holidays and pay are also
  split

10
Teleworking

• Working outside the office using ICT
• at home
• while travelling
• in a hotel while on business

11
Hot-desking

• workstation which is booked in advance
• for employees who do not require a desk full time
• used by home workers on days in office

12
Contracts of Employment

• Contract of Employment Act 1972
• Contract must show
• Names and addresses of employer and employee
• Job title and when started
• Hours of work, number of holidays and rate of pay
• Sickness benefits and pension arrangements
• Rules and procedures for grievance
• How much notice needs to be given on both sides

13
Types of Contract

• Temporary not indefinite
• Permanent no end date
• Fixed Term has an end date
• Full-time usually 41 hours per week
• Part-time less than 41 hours per week

14
Health and Safety

• Covered during induction to the firm
• Firm must have a H S policy statement
• Both employer and employee have responsibilities
  for safety

15
Security

• The building must be secure
• Visitors must be checked
• Information must be made secure
• Accidents and incidents must be logged

16
Legislation

• Fire Precautions (Places of Work) Regs 1995
• HS (Display Screen Equipment) Regs 1992
• HS (First Aid) Regs 1981