Legacy System Removal Implementation Team OVERVIEW

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Legacy System Removal Implementation
TeamOVERVIEW
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LEGACY SYSTEM REMOVAL Agenda

• AGENDA
• Objectives
• Understand / Identify / Agree to continued
  dependencies
• Review Approach
• Projects / Priorities / Schedule (consensus)
• Summary

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LEGACY SYSTEM REVOVAL Objectives

• Reduce costs - economic need
• Replace critical processing not available in
  Banner
• Preserve data for future access
• Remove redundancy dependency on old technology
• Agree to approach to move forward / logistics
• Improve productivity / efficiencies - single
  production environment

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LEGACY SYSTEM REMOVAL Development Team
preliminary work

• LEGACY Team Lead Dennis Bob, Lori, Mary
• Discussions prior Data Requests
• On-Line Access 100 users increasing (statistics
  from Doug)
• Batch Jobs 27 scheduled
• Known Production Business Processes (Events, ID
  Cards, etc.)
• Document Control
• Focus Executables
• Programs / VSAM files
• Project Summary - LARGE EFFORT

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LEGACY SYSTEM REOVAL Approach cannot rewrite
M204

• Migrate (all) Data - Oracle repository
• Identify new projects already requested
• Continue monitoring Batch On-line usage
• Document Control developed data base / Web
  Focus report
• Began initial meetings with Functional areas
• Categorize Projects update / query / scheduled
• Restrict access (within functional areas)
• l

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LEGACY SYSTEM REMOVAL Projects MAINFRAME

• Complete
• Provisional to Regular status
• Inter University Transfers
• Re-Admits
• GRAD Reporting
• U-Select / CAS conversion
• ACT Residual
• Positive Pay FTPs to Bank
• Athletics Reporting
• CSP Reporting

• IN PROGRESS
• Events Management conversion
• ID Cards (software evaluation)
• Advisor Tracking (Stem/Class) Intent to
  Graduate colleges/GRAD
• VISA data
• ADVANTAGE Ledger Extracts
• BACKLOG
• Graduate Assistant
• Transcript verifications (100,000)
• Documents 1098Ts, unpaid Bills, Promise to Pay
• Lists labels

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LEGACY SYSTEM REMOVALNext Steps

• Review usage and projects
• Confirm critical priority production needs
• Eliminate nice but not necessary
• Identify reports needed
• Confirm Banner data availability
• Identify Banner access needs
• Identify Banner navigation WebFOCUS training

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LEGACY SYSTEM REMOVAL Schedule

• CRITICAL projects functional technical
  resources Schedule
• Post on the YES Website
• Monitor progress

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LEGACY SYSTEM REMOVAL Projects Banner
environment

• ACTIVE PROJECTS
• EMAS PRO 9 Upgrade
• Evaluation STARFISH Software
• Scheduling Optimizer AD ASTRA
• Writing Assessment Students
• Enrollment report by Applicant Group
• Cohort Progress Tracking Report
• Disability Students Email Report
• Web Time Entry
• VALIC Retirement Manager
• People Admin
• Ohio New Hire Report
• TIA-CREF Upload
• Student Accounts Reporting
• Budget Prep
• Faculty Evaluations
• Cash Payment Report

• Maintenance Support
• UPGRADES Oct 2011
• Banner 8.4
• Oracle 11g
• Duplicate PIDMS
• Cue Mail accounts
• Broken Gifts
• Fund Corrections
• Library

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LEGACY SYSTEM REMOVAL Challenge

• OUR CHALLENGE
• BALANCE UNIVERSITYS NEEDS
• Priority
• DAILY PRODUCTION SUPPORT
• CRITICAL HIGH PRIORITY PROJECTS
• LEGACY PROJECTS

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LEGACY SYSTEM REMOVALChallenge continued

• CHALLENGED WITH
• FEDERAL STATE MANDATES
• CHANGING INSTITUTION PRIORITIES
• CONTINUOUS HIGH DEMANDS
• DEDICATE STAFF / RESPOND / KNOWLEDGE
• LIMITED FUNCTIONAL TECHNICAL RESOURCES
• ERIP PROGRAM
• ELIMINATE / STREAMLINE PROJECT LIST

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LEGACY SYSTEM REMOVAL Logistics

• Confirm Functional Teams Resources
• Schedule Meetings
• Categorize Needs Critical / Reference / Utility
• GMRs Projects / Priority / Dates Needed /
  Availability
• Implementation Team Agree To Confirm High
  Priorities
• Develop Schedule Legacy End Date

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LEGACY SYSTEM REMOVAL Planning

• IDENTIFY INDIVIDUAL PROJECT TEAMS
• ESTABLISH PRIORITIES
• EVALUATE RESOURCE ALLOCATION NEEDS
• ASSIGN PROJECTS
• WEEKLY/INDIVIDUAL MEETINGS / REPORTING
• MAXIMIZE RESOURCES

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LEGACY SYSTEM REMOVAL Summary

• AGREE TO HIGH PRIORITY PROJECTS
• ESTABLISH OWNERSHIP
• FOCUS ON OBJECTIVES
• DEVELOP SCHEDULE
• COMMITMENT / AVAILABLE RESOURCES / ASSIGNMENTS
• COMPLETE LEGACY SYSTEM PROJECTS
• CONSENSUS
• COMMUNICATION

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Legacy System Removal Complete

• Celebration !!!

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