Managing Accounts Receivable in TCM Session - 307

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Managing Accounts Receivable in TCMSession - 307

• Presented By Myron Kanyuh

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Credit Memo vs Writedown

• Common Support Questions
• When to choose Writedown
• Write off to bad debt expense
• When to choose Credit Memo
• Auto Credit Memo
• Questions / Interactive

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When to choose Writedown

• Billing was correct
• Customer defaults on payment
• Need to show accurate A/R balance
• CAUTION Can not void a writedown

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Select item to write-off
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Enter Customer Payments
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Select invoice to write off
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Enter account to charge
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Writedown by mistake

• Now you need the invoice back
• Enter a non job invoice
• OR enter a job invoice and a job CM and write off
  the CM

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When to choose Credit Memo

• Billing was a mistake
• Revenue is overstated
• Deduct change order
• Two Choices
• Auto Credit Memo
• Regular Credit Memo

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Auto Credit Memo

• Enter Customer invoices
• Input same invoice information including invoice
  ID
• Type is credit memo
• Click display to get message 5822
• Click YES on message

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Auto Credit Memo
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Click line entry
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Select to post
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Post
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Journal
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ATB after Auto CM
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Receipt Multiple invoices on One Check

• Less is better
• Cash acct/Customer
• Deposit amount
• Check number/Amount
• On next screen select invoice to pay
• Continue until check amount is used up

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Enter customer payment
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Select invoice to pay
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Invoice to pay detail
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Select next invoice to pay
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Invoice to pay detail
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Cash receipts proof
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Print the proof
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Cash receipts proof
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Post customer payment

• Verify proof is correct
• Post customer payments

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AIA Forms

• 702FRML04 is the current AIA form
• 702FRML is still available
• Programmed for matching G703
• Custom form must use same name (exception to the
  rule)
• Save custom form in another folder

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G702 is a form
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G703 is a report

• Crystal report version 10.0
• Hard coded to match the G702

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Remove Unapplied Cash

• Work on Customers
• General tab
• Change amount
• Aged Trial Balance affected

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Aged Trial Balance
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Work on Customers
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General tab
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Zero the Unapplied Cash
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Aged Trial Balance
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Remove Customer History

• Aged Trial Balance
• Just Retention Positive or Negative
• Proper Order of History removal
• General Ledger history
• Sub-Ledger history
• Jobs

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Aged Trial Balance
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A/R Year End Procedures
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Enter customer/Job combo
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Aged Trial Balance
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ATB after History Removal
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Reprinting A/R Invoices

• The TCMPrinter
• File Save as
• PDF file

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The TCMPrinter
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File Save as
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PDF file
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PDF file
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Question and Answer

• Lets hear from you

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Managing Accounts Receivable

• THANK YOU FOR ATTENDING
• IT HAS BEEN A PLEASURE