Information on “Manage Email Accounts”

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Information on Manage Email Accounts
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Table of Contents

• Introduction
• Manage the System User Email Account
• Manage the System User Email Account (Continued
  I)
• Manage the System User Email Account (Continued
  II)
• Manage the System User Email Account (Continued
  III)
• Manage Email Accounts
• Manage Email Accounts (Continued)
• Manage an Email Account
• Manage an Email Account (Continued I)

• Manage an Email Account (Continued II)
• Security
• Storage
• Storage (Continued)
• Restrictions
• Plus Addressing
• Save or Cancel Your Changes
• Delete Email Account

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Introduction

• The feature to manage email accounts enables the
  editing of an existing email account. Apart from
  the standard email accounts, the cPanel accounts
  system user email account can be used for
  receiving mail for non-existent or invalid
  addresses for your domains.
• You need to first locate the email address, that
  needs to be edited, in the Email Accounts
  interface in cPanel in order to access this
  interface. Then you need to click Manage.
• cPanel gtgt Home gtgt Email gtgt Email
  Accounts
• cPanel is a popular Linux-based web hosting
  control panel. The Best Linux Hosting Company,
  the Top Cloud Hosting Company, the Best
  Windows Hosting Company, or any web hosting
  company for that matter, provides a web hosting
  control panel while providing hosting services.

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Manage the System User Email Account

• The following points need to be considered
• The default address for your account needs to be
  checked frequently for missing messages. The
  messages for your existing email addresses might
  be received by the account default address, if
  there are typos or any other issue.
• If a domain default address has been configured
  for any of your domains, mail will be sent with
  invalid recipients by the system to that address.
  Default addresses for domains can be configured
  in the Default Address interface in cPanel.
• cPanel gtgt Home gtgt Email gtgt Default
  Address

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Manage the System User Email Account (Continued
I)

• The system user email account of the cPanel
  account is created by the system when the cPanel
  account is created by the hosting provider. The
  account_at_domian.com format is used by it. In it,
  the cPanel account name is represented by account
  and domain represents the main domain. The
  username and the password remain the same as that
  of the cPanel account.

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Manage the System User Email Account (Continued
II)

• The following points need to be remembered
• It is not possible to rename, delete or even set
  a quota on the system user email account of the
  cPanel account. The creation of a separate email
  account is highly recommended for daily use.
• It is not possible to rename an email account or
  change its address. The Forwarders interface of
  cPanel can be used instead for creating a new
  address that forwards all mail to the existing
  account. cPanel gtgt Home gtgt Email gtgt Forwarders.
• The default email address is used by the system
  for the From and Reply-to addresses on outgoing
  email that are sent by the accounts PHP scripts.
• There might be a discrepancy between the reported
  and the actual disk usage for the default email
  account. This happens due to the way in which
  disk usage is calculated by the maildir mailbox
  format.

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Manage the System User Email Account (Continued
III)

• When Manage for this account is clicked, you are
  directed to the Manage Email Accounts interface
  by the system. The following information is
  displayed by it
• Email Account The email accounts name.
• Current Storage Usage The used storage spaces
  amount (in bytes).
• The More Actions section of the interface could
  be used for selecting one of the below-mentioned
  settings.
• Check Email Click for checking the mail of the
  system user email account. A new interface
  appears through which the account gets displayed
  in Webmail.
• Free up Email Storage Click for deleting old
  messages from your mailbox. You will be directed
  by the system to the Email Disk Usage interface
  of cPanel. cPanel gtgt Home gtgt Email gtgt Email Disk
  Usage.
• Manage Default Address Click for managing the
  unrouted mail settings of the default address of
  a domain. You will be directed by the system to
  the Default Address interface. cPanel gtgt Home gtgt
  Email gtgt Default Address
• It needs to be mentioned here that the default
  address of the cPanel account isnt synonymous
  with a domain default address. The domain default
  address needs to be configured separately.

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Manage Email Accounts

• The below-mentioned settings can be modified in
  this section of the interface.
• Share the System-managed Address Book This
  setting enables you to use the system-manage
  address book. It functions as a user directory
  and enables collaboration. For sharing this
  address book with the other email accounts that
  are on this specific account, you need to set the
  With all email accounts toggle. When it is
  disabled, only the system user email account can
  access the system-managed address book.
• UTF-8 Mailbox Names Through this setting
  UTF-8-encoded mailbox names can be enabled. By
  default, mailbox names are encoded with UTF-8 by
  new accounts. Mailboxes are saved to the
  filesystem by the system as unencoded strings.
  Due to this some types of email filters can
  break. The toggle can be set to enable or disable
  this setting.
• It needs to be mentioned here that if an account
  is transferred or restored from the version 74 or
  the earlier versions of cPanel WHM, then this
  setting defaults to off. When an account is
  transferred or restored using the default
  setting, it continues to use that default
  setting.

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Manage Email Accounts (Continued)

• The following settings can be modified in this
  section of the interface
• Automatically Create Folders for Plus Addressing
  Through this setting you can configure the way
  in which plus addressing for the mailbox is
  handled by the system. In plus addressing (or
  subaddressing) a plus character and string are
  added after an email account username. These
  messages would be recognized by the email account
  and these would be placed in the list mailbox.
  The toggle should be set to one of the following
  settings
• Automatically Create Folders The system creates
  a new folder when an email is received that uses
  plus addressing and the folder doesnt already
  exist. The message is delivered to the new folder
  by the system.
• Do Not Automatically Create Folders - The system
  does not create a new folder when an email is
  received that uses plus addressing and the folder
  doesnt already exist. The message is delivered
  to the INBOX folder by the system.

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1-800-123 -8156

• Whoa! Thats a big number, arent you
  proud?

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Manage an Email Account

• When Manage is clicked for an email account, you
  are directed by the system to the Manage an Email
  Account interface. With the aid of this interface
  you can manage an email account. Selections can
  be made from the below-mentioned account
  management settings. The I Want To section of
  the interface can be used for selecting one of
  the following settings
• Free up Email Storage This enables you to view
  all your mailboxes as well as remove old or large
  messages. The system directs you to the Email
  Disk Usage interface of cPanel. cPanel gtgt Home gtgt
  Email gtgt Email Disk Usage
• Manage Email Filters This enables you to create
  rules for filtering emails which arrive in the
  account. The system directs you to the Email
  Filters interface of cPanel. cPanel gtgt Home gtgt
  Email gtgt Email Filters
• Send Automated Responses Through this the
  automated responses of an email account can be
  configured. The system directs you to the
  Autoresponders interface of cPanel. cPanel gtgt
  Home gtgt Email gtgt Autoresponders

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Manage an Email Account (Continued I)

• The Configure section of the interface should be
  used for selecting one of the below-mentioned
  settings.
• Connect Devices With the aid of this you can
  configure your mail client in order to access
  your cPanel email address. You are directed to a
  new interface by the system.
• Configure Calendars and Contacts Through this
  you can access your calendars and contacts on
  your personal devices. You are directed to the
  Calendars and Contacts interface of cPanel by the
  system. cPanel gtgt Home gtgt Email gtgt Calendars and
  Contacts
• It needs to be mentioned here that this setting
  is available if it has been enabled by your
  hosting service provider.

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Manage an Email Account (Continued II)

• The Authentication section of the interface
  should be used for selecting the below-mentioned
  setting
• Manage External Authentication This enables a
  user to access cPanel with authentication
  credentials that are external. You are directed
  to a new interface by the system.
• This setting will not be visible to you unless
  your hosting service provider has configured it.
  You need to contact your hosting service provider
  for enabling this feature. That needs to be done
  in the Manage External Authentications interface
  in WHM.
• WHM gtgt Home gtgt Security Center gtgt Manage External
  Authentications

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Security

• This feature is used for changing the password of
  the account. A secure password needs to be
  entered in the text box, New password. A secure
  password must contain numbers, uppercase and
  lowercase letters and symbols. The entered
  password is evaluated by the system on a scale of
  100. An extremely secure password has the value
  of 100 on the scale, while a weak password has
  the value of 0. A minimum password strength value
  is required by some hosting service providers. In
  such a case, you need to enter a password that
  meets that value.
• This feature lets you carry out the following
  actions
• Display the entered password by clicking the
  reveal icon.
• Allow the system to create a secure password by
  clicking Generate. This password is revealed by
  the system.
• Select complexity settings of passwords by
  clicking the more icon. These settings are used
  by the system while generating a new password.

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Storage

• The amount of mail that an account can store is
  specified by the quota for an email account. When
  this limit is exceeded by an account, any
  incoming mail is returned by the system to the
  sender. A message is also sent, which states that
  the mailbox of the recipient is full. This can be
  changed by the system administrator in the Exim
  Configuration Manager interface in WHM.
• WHM gtgt Home gtgt Service Configuration gtgt
  Exim Configuration Manager

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Storage (Continued)

• The Storage feature can be used for managing the
  below-mentioned settings.
• Current Storage Use The amount of space
  currently used by the email account.
• Allocated Storage Space The amount of disk
  space that can be used by the account for storing
  email. One of the following settings can be
  selected for it
• A custom mailbox quota storage size can be
  entered. This value needs to be a whole number.
  It is possible to select different file sizes.
  Quotas bigger than 4096 TB cannot be assigned due
  to mail server constraints. It is recommended
  that you track your quota usage. Mail cannot be
  received by a mailbox with a full quota. The
  quota use of a mailbox is calculated by the
  system when a user logs in to that particular
  mailbox. The trash folder of the mailbox does not
  have any part in the quota calculation.
• Unlimited In it, there is no limit to storage
  space.

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Restrictions

• This feature is used to enable or disable the
  ability of a user to log in, send mail, or
  receive mail. Outgoing mail can also be held.
  Selections for the applicable setting can be made
  among Allow, Suspend, or Hold options.
• Receiving Incoming Mail When Allow has been
  selected, any incoming message for the account is
  accepted by the server. When Suspend has been
  selected, any incoming message for the account
  will be rejected by the server. Hold is not
  applicable.
• Sending Outgoing Mail - When Allow has been
  selected, any outgoing message for the account is
  accepted by the server. When Suspend has been
  selected, any outgoing message for the account
  will be rejected by the server. When Hold has
  been selected, all outgoing messages are retained
  in a queue by the system. When the Hold setting
  is changed to Allow, all queued messages are
  delivered by the server.
• Logging In When Allow has been selected, the
  login for a user is enabled by the server. When
  Suspend has been selected, login for a user will
  be disabled by the server. Hold is not
  applicable.
• When an email account is suspended, any aliases
  or forwarders, which redirect email to the
  account, are also disabled by the system.

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Plus Addressing

• In Plus addressing, also referred to as
  subaddressing, a plus character and string are
  added after an email account username. These
  messages are recognized by the email account and
  are placed in the List mailbox.
• It is possible to configure the way in which the
  system handles plus addresses in the event that
  the appropriate folder does not exist. One of the
  following settings can be selected
•  Automatically Create Folders If an email is
  received, which uses plus addressing, and there
  is no existing folder, then the system creates a
  new folder for the message. The message will be
  delivered by the system to this new folder.
• Do Not Automatically Create Folders - If an email
  is received, which uses plus addressing, and
  there is no existing folder, then the system does
  not create a new folder. In this case, the
  message will be delivered by the system to the
  INBOX folder.

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Save or Cancel Your Changes

• The following actions can be carried out when you
  navigate to the bottom of the interface
• Stay on this page after I click Update Email
  Settings This needs to be selected in order to
  remain on the same interface, post clicking
  Update Email Settings.
• Go Back It cancels any of your current changes.
  It ensures your return to the Email Accounts
  interface.
• Update Email Settings You can return to the
  Email Accounts interface through it. Use this for
  updating the account with your changes.

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Delete Email Account

• This feature is used to remove the email account
  and its data permanently. A confirmation message
  appears when Delete Email Account is clicked.
  Delete needs to be clicked in order for the
  account to be removed.

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